"call" a document (file) into another document in a mail merge pr macro.

I sthere a way to "call" a file, or document into a mail
mere template or macro.

I mail out some letter s from time to time. The basic
document is the same but I insert one standard page into
each document The info on this page changes often yet I
do not want to have to change many documents which contain
this page every time it changes. There are many diferent
docs, all using this page.

Much simpler would be to "call" this page into a document
thereby allowing us to change it only one time as required.

In word Perfect they called this "nesting documents" What
is the command, if any in WOrd?

Thanks

Doug
Thu Jul 03 18:57:34 CDT 2003

Hi Sidney,

Use an { INCLUDETEXT } field. Select Fields from the Insert Menu and then
select that field and add the filename of the file containing the standard
page.

Please respond to the newsgroups for the benefit of others who may be
interested.

Hope this helps
Doug Robbins - Word MVP
"Sidney Golub" <sjg@adargroup.com> wrote in message
news:030501c341b1$8c8c5610$a501280a@phx.gbl...
> I sthere a way to "call" a file, or document into a mail
> mere template or macro.
>
> I mail out some letter s from time to time. The basic
> document is the same but I insert one standard page into
> each document The info on this page changes often yet I
> do not want to have to change many documents which contain
> this page every time it changes. There are many diferent
> docs, all using this page.
>
> Much simpler would be to "call" this page into a document
> thereby allowing us to change it only one time as required.
>
> In word Perfect they called this "nesting documents" What
> is the command, if any in WOrd?
>
> Thanks
>

Doug
Wed Jul 09 07:24:27 CDT 2003

Hi Sidney,

If you update the fields in the document, the text displayed in the {
INCLUDETEXT} field will change the reflect changes made in teh source data.

Please respond to the newsgroups for the benefit of others who may be
interested.

Hope this helps
Doug Robbins - Word MVP
"sidney Golub" <sjg@adargroup.com> wrote in message
news:078e01c345c2$4b203600$a301280a@phx.gbl...
> Thank you for the suggestion.
>
> The Includetext seems to workexcept that it seems to be a
> static change. I mean the file is definately called,
> however, when that source doc is changed the "includetext"
> does not seem to call the revised file. In other words,
> it appears that the includetext once calling the file does
> not operate again as the file is simply copied (once) and
> now is "part of" the new document.
>
>
> >-----Original Message-----
> >Hi Sidney,
> >
> >Use an { INCLUDETEXT } field. Select Fields from the
> Insert Menu and then
> >select that field and add the filename of the file
> containing the standard
> >page.
> >
> >Please respond to the newsgroups for the benefit of
> others who may be
> >interested.
> >
> >Hope this helps
> >Doug Robbins - Word MVP
> >"Sidney Golub" <sjg@adargroup.com> wrote in message
> >news:030501c341b1$8c8c5610$a501280a@phx.gbl...
> >> I sthere a way to "call" a file, or document into a mail
> >> mere template or macro.
> >>
> >> I mail out some letter s from time to time. The basic
> >> document is the same but I insert one standard page into
> >> each document The info on this page changes often yet I
> >> do not want to have to change many documents which
> contain
> >> this page every time it changes. There are many
> diferent
> >> docs, all using this page.
> >>
> >> Much simpler would be to "call" this page into a
> document
> >> thereby allowing us to change it only one time as
> required.
> >>
> >> In word Perfect they called this "nesting documents"
> What
> >> is the command, if any in WOrd?
> >>
> >> Thanks
> >>
> >
> >
> >.
> >

Sidney
Sat Jul 19 16:50:19 CDT 2003

Using Include text seems to be a one time shot, even for
template used for merging.

I would like to be able to update the included text from
time to time when calling that document. Is there away to
do that?

>-----Original Message-----
>Hi Sidney,
>
>Use an { INCLUDETEXT } field. Select Fields from the
Insert Menu and then
>select that field and add the filename of the file
containing the standard
>page.
>
>Please respond to the newsgroups for the benefit of
others who may be
>interested.
>
>Hope this helps
>Doug Robbins - Word MVP
>"Sidney Golub" <sjg@adargroup.com> wrote in message
>news:030501c341b1$8c8c5610$a501280a@phx.gbl...
>> I sthere a way to "call" a file, or document into a mail
>> mere template or macro.
>>
>> I mail out some letter s from time to time. The basic
>> document is the same but I insert one standard page into
>> each document The info on this page changes often yet I
>> do not want to have to change many documents which
contain
>> this page every time it changes. There are many
diferent
>> docs, all using this page.
>>
>> Much simpler would be to "call" this page into a
document
>> thereby allowing us to change it only one time as
required.
>>
>> In word Perfect they called this "nesting documents"
What
>> is the command, if any in WOrd?
>>
>> Thanks
>>
>
>
>.
>

Jay
Sat Jul 19 20:30:57 CDT 2003

Hi, Sidney,

The IncludeText field can update both ways. If you change the source
document, then go to the destination document, select the field, and press
F9 to update it. If you change the text in the field in the destination
document, then leave the cursor in the field and press Ctrl+Shift+F7 to save
the change back to the source document.

Both of these are listed in the Help topic on "keyboard shortcuts" under
"working with fields".

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://www.mvps.org/word

Sidney Golub wrote:
> Using Include text seems to be a one time shot, even for
> template used for merging.
>
> I would like to be able to update the included text from
> time to time when calling that document. Is there away to
> do that?
>
>> -----Original Message-----
>> Hi Sidney,
>>
>> Use an { INCLUDETEXT } field. Select Fields from the Insert Menu
>> and then select that field and add the filename of the file
>> containing the standard page.
>>
>> Please respond to the newsgroups for the benefit of others who may be
>> interested.
>>
>> Hope this helps
>> Doug Robbins - Word MVP
>> "Sidney Golub" <sjg@adargroup.com> wrote in message
>> news:030501c341b1$8c8c5610$a501280a@phx.gbl...
>>> I sthere a way to "call" a file, or document into a mail
>>> mere template or macro.
>>>
>>> I mail out some letter s from time to time. The basic
>>> document is the same but I insert one standard page into
>>> each document The info on this page changes often yet I
>>> do not want to have to change many documents which contain
>>> this page every time it changes. There are many diferent
>>> docs, all using this page.
>>>
>>> Much simpler would be to "call" this page into a document
>>> thereby allowing us to change it only one time as required.
>>>
>>> In word Perfect they called this "nesting documents" What
>>> is the command, if any in WOrd?
>>>
>>> Thanks
>>>
>>
>>
>> .

Doug
Sat Jul 19 20:37:44 CDT 2003

Hi Sidney,

If the text in the file that is referenced in the INCLUDETEXT field is
modified, when you update the fields in the document that includes the
INCLUDETEXT field, the text displayed in that field will be updated to
reflect that which currently exists in the referenced document.

Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a consulting basis.

Hope this helps
Doug Robbins - Word MVP
"Sidney Golub" <sjg@adargroup.com> wrote in message
news:047e01c34e3f$bf3edca0$a001280a@phx.gbl...
> Using Include text seems to be a one time shot, even for
> template used for merging.
>
> I would like to be able to update the included text from
> time to time when calling that document. Is there away to
> do that?
>
> >-----Original Message-----
> >Hi Sidney,
> >
> >Use an { INCLUDETEXT } field. Select Fields from the
> Insert Menu and then
> >select that field and add the filename of the file
> containing the standard
> >page.
> >
> >Please respond to the newsgroups for the benefit of
> others who may be
> >interested.
> >
> >Hope this helps
> >Doug Robbins - Word MVP
> >"Sidney Golub" <sjg@adargroup.com> wrote in message
> >news:030501c341b1$8c8c5610$a501280a@phx.gbl...
> >> I sthere a way to "call" a file, or document into a mail
> >> mere template or macro.
> >>
> >> I mail out some letter s from time to time. The basic
> >> document is the same but I insert one standard page into
> >> each document The info on this page changes often yet I
> >> do not want to have to change many documents which
> contain
> >> this page every time it changes. There are many
> diferent
> >> docs, all using this page.
> >>
> >> Much simpler would be to "call" this page into a
> document
> >> thereby allowing us to change it only one time as
> required.
> >>
> >> In word Perfect they called this "nesting documents"
> What
> >> is the command, if any in WOrd?
> >>
> >> Thanks
> >>
> >
> >
> >.
> >