HELP PLEASE

My boss is very picky about how he wants this project manual done. Here are
his requests that I need assistance with:

1.) He wants the page #s to be on the right side on the front pages and the
page #s on the left side on the back of the same paper. How do I do this?

2.) He has each chapter broken up into separate word documents but he wants
the page numbers to change in all other chapters if he adds or subtracts
pages in other documents. Can this even be done? If so, how?

3.) How do you import all information from Adobe Acrobat to Word?

I am in a bind and he is expecting me to be some kind of expert. Please help
me.

--
LL

macropod
Thu Jul 10 15:38:26 PDT 2008

Hi Laura,

1. The different even/odd page numbering layout can be achieved by telling Word that you want to use different odd & even pages, via
File|Page Setup|Layout and checking the 'Different odd & even' box. Then, when you go into the document's footer, you'll be able to
access the odd & even page footers by scrolling up & down.

2. You can do this by creating a 'core' document and linking it to the various source documents via INCLUDETEXT fields. See Word's
Help file for more details. You can do much the same via Insert|File, selecting the file you want to link to and choosing the 'Link
to File' option from the 'Insert' dropdown.

3. Whilst you can embed a PDF in a Word document or insert a hyperlink to a PDF, Word has no display filters for them. So, if you
need the PDF's contents to be displayed in the Word document, you'll have to copy the material from the PDF and paste it into the
document.

--
Cheers
macropod
[MVP - Microsoft Word]


"Laura Needs Help" <LauraNeedsHelp@discussions.microsoft.com> wrote in message
news:4EE0BD12-EC9E-4B69-B685-9EA2F71535D3@microsoft.com...
> My boss is very picky about how he wants this project manual done. Here are
> his requests that I need assistance with:
>
> 1.) He wants the page #s to be on the right side on the front pages and the
> page #s on the left side on the back of the same paper. How do I do this?
>
> 2.) He has each chapter broken up into separate word documents but he wants
> the page numbers to change in all other chapters if he adds or subtracts
> pages in other documents. Can this even be done? If so, how?
>
> 3.) How do you import all information from Adobe Acrobat to Word?
>
> I am in a bind and he is expecting me to be some kind of expert. Please help
> me.
>
> --
> LL

Jonathan
Thu Jul 10 15:25:33 PDT 2008


"Laura Needs Help" <LauraNeedsHelp@discussions.microsoft.com> wrote in
message news:4EE0BD12-EC9E-4B69-B685-9EA2F71535D3@microsoft.com...
> My boss is very picky about how he wants this project manual done. Here
> are
> his requests that I need assistance with:
>
> 1.) He wants the page #s to be on the right side on the front pages and
> the
> page #s on the left side on the back of the same paper. How do I do this?

Go to File, Page Setup. Click the Layout tab and check the "Different odd
and even pages" box.

Now, you will see that alternate pages in the document have different
headers & footers. You can put the page number on the right in one and on
the left in the other

>
> 2.) He has each chapter broken up into separate word documents but he
> wants
> the page numbers to change in all other chapters if he adds or subtracts
> pages in other documents. Can this even be done? If so, how?

Yes. It needs a macro. Take a look at this article

Creating a Table of Contents Spanning Multiple Documents
http://pubs.logicalexpressions.com/Pub0009/LPMArticle.asp?ID=148

>
> 3.) How do you import all information from Adobe Acrobat to Word?

If at all possible, you don't. Acrobat PDF should be regarded as a
publication format. In other words, you go from Word to Acrobat, not the
other way round.

But if you have a PDF file and have lost the Word document from which it was
originally created, open the file in Acrobat (the commercial version, not
the free reader), go to Edit, Copy File to Clipboard, and then paste into
Word. The layout will be a bit horrible and you'll have to delete all the
headers & footers and re-apply all your styles in order to get your document
into some reasonable order.

You have created a template with styles of course? If not, you are making a
lot of extra work for yourself. Take a look at these articles to make your
life a lot easier.

Creating a Template - The Basics (Part I)
http://www.word.mvps.org/FAQs/Customization/CreateATemplatePart1.htm

Creating a Template (Part II)
http://www.word.mvps.org/FAQs/Customization/CreateATemplatePart2.htm

Creating Custom Toolbars for Templates
http://pubs.logicalexpressions.com/Pub0009/LPMArticle.asp?ID=262

>
> I am in a bind and he is expecting me to be some kind of expert. Please
> help
> me.

BTDT :-)


--
Regards
Jonathan West - Word MVP
www.intelligentdocuments.co.uk
Please reply to the newsgroup

gordon(dot)bentleymix(at)gmail(dot)com>
Thu Jul 10 15:54:02 PDT 2008

Laura,

See comments inline below.
--
Cheers!
Gordon

Uninvited email contact will be marked as SPAM and ignored. Please post all
follow-ups to the newsgroup.


"Laura Needs Help" wrote:

> My boss is very picky about how he wants this project manual done. Here are
> his requests that I need assistance with:
>
> 1.) He wants the page #s to be on the right side on the front pages and the
> page #s on the left side on the back of the same paper. How do I do this?

Check out the Word help topics on Odd / Even section breaks. This
functionality will allow you to define different footers for odd and even
pages with the page numbers on opposite sides. When you print in duplex it
should come out as per the requirements. Of course this assumes that you have
a printer that supports duplex printing.
>
> 2.) He has each chapter broken up into separate word documents but he wants
> the page numbers to change in all other chapters if he adds or subtracts
> pages in other documents. Can this even be done? If so, how?

I'm sure it can be done - most likely with Master and Sub documents - but I
wouldn't want to try it as the Master / Sub document functionality is
notoriously difficult to work with. In fact, I usually warn people away from
it and recommend using some sort of page numbering scheme that works with
just the pages within a specific document - something like 'Chapter X - Page
Y' where "Chapter X" varies from document to document and "Page Y" is based
on the page number within the document.

Otherwise it becomes a very labour-intensive and error-prone process. You
would have to define the starting page number in every document manually
based on the last page number in the previous document. Maintenance in this
case becomes a nightmare. Imagine what would happen if you had something like
50 chapters and you added one page to the first one. Even then there's no
guarantee that the page numbers would always come out right. If you printed
on a different printer, the pagination may change without warning. (The
concept of a "page" in Word is very fluid, and there are heaps of posts in
this forum on the subject.)
>
> 3.) How do you import all information from Adobe Acrobat to Word?

That depends. If you have a recent version of Acrobat (and not just Acrobat
Reader), you may be able to export a PDF in Word format. However, it doesn't
do a great job of preserving the formatting, and the end result will probably
be less than optimal. Usually I do this just to extract the text (and maybe
the graphics), which I then paste into a new document.

In addition, if the security on the PDF is lax enough, you might be able to
copy and paste content from the PDF into a Word doc.

And if you just have Reader, you're most likely stuck. There are tools
available on the Web that purport to "reverse engineer" PDFs, but I cannot
vouch for their efficacy. In this case, you would be best to try to obtain
the source document and work with that - although it's been my experience
that the authors of PDFs are somewhat reluctant to provide the source
document. After all, there's a reason for why they made it into a PDF in the
first place...
>
> I am in a bind and he is expecting me to be some kind of expert. Please help
> me.

OK, I know you're not really seeking career advice, but if I found myself in
this situation, I'd be honest with the boss and tell him that you're not an
expert - at least not the kind he's expecting you to be. If he can't accept
that, then I'd find a new boss. ;-P
>
> --
> LL