RE: Global Template - order of reads by Diane
Diane
Wed Jun 18 08:06:00 PDT 2008
Jean,
Thanks for spelling out the clear choices for me. My only problem now is
convincing users that count key strokes they need to go to naming convention
of 4 characters. Solution is simple enough, convincing users may not be so
simple.
You've been very helpful, many thanks!
Diane
"Jean-Guy Marcil" wrote:
> "Diane" wrote:
>
> > Group,
> > Details:
> > I have divided autotext entries into two templates, normal.dot includes user
> > autotext entries, each user autotext entry begins with a ".", such as .va,
> > .jl, .ea. The second template called "autotext.dot" includes "group"
> > autotext entries that will be updated frequently from a script program. The
> > "autotext.dot" is included as an add-in from the MSWORD startup folder.
> >
> > Problem:
> > Now that I have implemented this, all appeared to be good UNTIL, I have
> > users that have autotext entries named similar to a "group" autotext entry.
> > Such as "user" entry is ".ea", group autotext is "ea". What happens is the
> > user wants her ".ea" entry, and she gets "ea" from the group autotext. Is
> > there anyway to define the order of reading the autotext entries, if MSWORD
> > would read from "normal.dot" before reading "autotext.dot" it would appear
> > that this would not be happening?? Any suggestions would be greatly
> > appreciated!!
> >
>
> I guess your users type the AutoText name followed by F3 to insert it at the
> cursor location.
>
> The problem with this is that when you type ".ea" followed by F3 in order to
> get the Autotext from the Nomal template, Word scans the string of characters
> preceding the cursor; when it gets to the ".", it has laready found a match,
> and since there is nothing before the "." to indicate that there could be
> another Autotext Entry, Word thinks it has found a match and stops searching.
> Also, the fact that Word will not suggest an Autotext if you have only three
> characters does not help. If you use 4 characters or more as AutoText names,
> you can use the Enter key to insert the suggested AutoText entry.
>
> So, you have two solutions:
> 1)
> Leave the Global AutoText entry names as is, but make the users AutoText
> entry names like this:
> "u.ea" or "ea."
> 2)
> Make all AutoText entry names at least four characters long:
> "g.ea" and "u.ea"
>