Convert Table of Contents(TOC) into Text

I have a table of contents that I asked questions about making page links to
each line in the TOC. I got some great suggestions, but the control click
issue is a problem for the client. Is there a way to convert a TOC to
straight text so I can do hyperlinks to specific bookmarks with a straight
rollover?

Thanks,
John schenkel

Jean-Guy
Wed May 23 09:16:09 CDT 2007

John Schenkel was telling us:
John Schenkel nous racontait que :

> I have a table of contents that I asked questions about making page
> links to each line in the TOC. I got some great suggestions, but the
> control click issue is a problem for the client. Is there a way to
> convert a TOC to straight text so I can do hyperlinks to specific
> bookmarks with a straight rollover?
>
> Thanks,
> John schenkel

Are macros an option?
You could have a macro that forces the user setting to Click instead of
CTRL-Click, and then return the setting to its original state when the
document is closed.

Is security and activating macros an issue for your client?

If they are a problem, select the TOC and do CTRL-SHIFT-F9 to turn it into
plain text.
If I remember correctly, the hyperlinks will be still intact because those
are not fields (providing you used the "h" switch in the TOC as was
suggested in an other thread...), but they will default to blue underlined
test. If you want to change that, either manually change it or change the
Hyperlink style.


--

Salut!
_______________________________________
Jean-Guy Marcil - Word MVP
jmarcilREMOVE@CAPSsympatico.caTHISTOO
Word MVP site: http://www.word.mvps.org

JohnSchenkel
Wed May 23 12:43:04 CDT 2007

I did the ctrl click + shift + f9 and it converted the table into text, but
it didn't remember the /h bookmarks. Is there a way for it to remember or do
I have to highlight each line and create a hyperlink. Plus I would have to
create bookmarks for each page. Is this the only way to do this?

Thanks for all of your help!
John

"Jean-Guy Marcil" wrote:

> John Schenkel was telling us:
> John Schenkel nous racontait que :
>
> > I have a table of contents that I asked questions about making page
> > links to each line in the TOC. I got some great suggestions, but the
> > control click issue is a problem for the client. Is there a way to
> > convert a TOC to straight text so I can do hyperlinks to specific
> > bookmarks with a straight rollover?
> >
> > Thanks,
> > John schenkel
>
> Are macros an option?
> You could have a macro that forces the user setting to Click instead of
> CTRL-Click, and then return the setting to its original state when the
> document is closed.
>
> Is security and activating macros an issue for your client?
>
> If they are a problem, select the TOC and do CTRL-SHIFT-F9 to turn it into
> plain text.
> If I remember correctly, the hyperlinks will be still intact because those
> are not fields (providing you used the "h" switch in the TOC as was
> suggested in an other thread...), but they will default to blue underlined
> test. If you want to change that, either manually change it or change the
> Hyperlink style.
>
>
> --
>
> Salut!
> _______________________________________
> Jean-Guy Marcil - Word MVP
> jmarcilREMOVE@CAPSsympatico.caTHISTOO
> Word MVP site: http://www.word.mvps.org
>
>
>

Jean-Guy
Wed May 23 14:44:40 CDT 2007

John Schenkel was telling us:
John Schenkel nous racontait que :

> I did the ctrl click + shift + f9 and it converted the table into
> text, but it didn't remember the /h bookmarks. Is there a way for it
> to remember or do I have to highlight each line and create a
> hyperlink. Plus I would have to create bookmarks for each page. Is
> this the only way to do this?
>

Sorry, my bad.

Whenever I have converted a TOC to text, I have always noticed that the text
was blue and underlined, like hypertext links.
But since I have never needed the hyperlinks, I never tested them. I have
always removed the hyperlink-style formatting and went on with my work. I
just took for granted that because of the visual aspect, they were
hyperlinks...

I see now that they are not.

Why can't your client use CTRL-Click like the rest of us?

If you must create the hyperlinks, normally a TOC is based on heading which
are accessible from the create hyperlink dialog, so it will not be that
bad... Select a TOC line, do CTRL-K, click on the Bookmark button to get a
list of heading, providing you used built-in heading styles (Heading 1 to
Heading 9) your headings will be listed.

If you used custom heading styles, then yes, you will have to insert
bookmarks first.


--

Salut!
_______________________________________
Jean-Guy Marcil - Word MVP
jmarcilREMOVE@CAPSsympatico.caTHISTOO
Word MVP site: http://www.word.mvps.org

JohnSchenkel
Wed May 23 15:00:02 CDT 2007

I think they are just lazy. I'm going to give them the CDRom with the ctrl
click TOC and tell them it is going to take me an extra day to convert it to
the way you just suggested. There are over 2000 pages, so it might take even
longer.

Thanks for your help!
John

"Jean-Guy Marcil" wrote:

> John Schenkel was telling us:
> John Schenkel nous racontait que :
>
> > I did the ctrl click + shift + f9 and it converted the table into
> > text, but it didn't remember the /h bookmarks. Is there a way for it
> > to remember or do I have to highlight each line and create a
> > hyperlink. Plus I would have to create bookmarks for each page. Is
> > this the only way to do this?
> >
>
> Sorry, my bad.
>
> Whenever I have converted a TOC to text, I have always noticed that the text
> was blue and underlined, like hypertext links.
> But since I have never needed the hyperlinks, I never tested them. I have
> always removed the hyperlink-style formatting and went on with my work. I
> just took for granted that because of the visual aspect, they were
> hyperlinks...
>
> I see now that they are not.
>
> Why can't your client use CTRL-Click like the rest of us?
>
> If you must create the hyperlinks, normally a TOC is based on heading which
> are accessible from the create hyperlink dialog, so it will not be that
> bad... Select a TOC line, do CTRL-K, click on the Bookmark button to get a
> list of heading, providing you used built-in heading styles (Heading 1 to
> Heading 9) your headings will be listed.
>
> If you used custom heading styles, then yes, you will have to insert
> bookmarks first.
>
>
> --
>
> Salut!
> _______________________________________
> Jean-Guy Marcil - Word MVP
> jmarcilREMOVE@CAPSsympatico.caTHISTOO
> Word MVP site: http://www.word.mvps.org
>
>
>

Jean-Guy
Wed May 23 15:10:13 CDT 2007

John Schenkel was telling us:
John Schenkel nous racontait que :

> I think they are just lazy. I'm going to give them the CDRom with
> the ctrl click TOC and tell them it is going to take me an extra day
> to convert it to the way you just suggested. There are over 2000
> pages, so it might take even longer.

LOL, don't bring me into this!

How lazy can they be? Either change the options in Word, or use
CTRL-Click.... I do not know about them, but when I use my computer, the
hand that is not controlling the mouse is never that far from the keyboard!

But as they say, the client is always right! Or is he?!?

Good luck.

Just had a thought... If they are not going to edit the document anymore,
you can convert it to PDF from within Word and the TOC will become a
"single-click" deal...

--

Salut!
_______________________________________
Jean-Guy Marcil - Word MVP
jmarcilREMOVE@CAPSsympatico.caTHISTOO
Word MVP site: http://www.word.mvps.org

Carolin
Thu May 24 02:00:02 CDT 2007

Is there any reason why your client can't uncheck the Word setting under:
Tools>Options>Edit>Use Ctrl + Click to follow Hyperlink
--
Cheers
Carolin


"Jean-Guy Marcil" wrote:

> John Schenkel was telling us:
> John Schenkel nous racontait que :
>
> > I think they are just lazy. I'm going to give them the CDRom with
> > the ctrl click TOC and tell them it is going to take me an extra day
> > to convert it to the way you just suggested. There are over 2000
> > pages, so it might take even longer.
>
> LOL, don't bring me into this!
>
> How lazy can they be? Either change the options in Word, or use
> CTRL-Click.... I do not know about them, but when I use my computer, the
> hand that is not controlling the mouse is never that far from the keyboard!
>
> But as they say, the client is always right! Or is he?!?
>
> Good luck.
>
> Just had a thought... If they are not going to edit the document anymore,
> you can convert it to PDF from within Word and the TOC will become a
> "single-click" deal...
>
> --
>
> Salut!
> _______________________________________
> Jean-Guy Marcil - Word MVP
> jmarcilREMOVE@CAPSsympatico.caTHISTOO
> Word MVP site: http://www.word.mvps.org
>
>
>

JohnSchenkel
Fri May 25 16:01:02 CDT 2007

Jean-Guy,

Sorry for being a newbie, but if I wanted to create a Macro to turn
ctrl-click to click in the settings, how would I do that?

Thanks,
John

"Jean-Guy Marcil" wrote:

> John Schenkel was telling us:
> John Schenkel nous racontait que :
>
> > I have a table of contents that I asked questions about making page
> > links to each line in the TOC. I got some great suggestions, but the
> > control click issue is a problem for the client. Is there a way to
> > convert a TOC to straight text so I can do hyperlinks to specific
> > bookmarks with a straight rollover?
> >
> > Thanks,
> > John schenkel
>
> Are macros an option?
> You could have a macro that forces the user setting to Click instead of
> CTRL-Click, and then return the setting to its original state when the
> document is closed.
>
> Is security and activating macros an issue for your client?
>
> If they are a problem, select the TOC and do CTRL-SHIFT-F9 to turn it into
> plain text.
> If I remember correctly, the hyperlinks will be still intact because those
> are not fields (providing you used the "h" switch in the TOC as was
> suggested in an other thread...), but they will default to blue underlined
> test. If you want to change that, either manually change it or change the
> Hyperlink style.
>
>
> --
>
> Salut!
> _______________________________________
> Jean-Guy Marcil - Word MVP
> jmarcilREMOVE@CAPSsympatico.caTHISTOO
> Word MVP site: http://www.word.mvps.org
>
>
>

Jean-Guy
Fri May 25 16:23:19 CDT 2007

John Schenkel was telling us:
John Schenkel nous racontait que :

> Jean-Guy,
>
> Sorry for being a newbie, but if I wanted to create a Macro to turn
> ctrl-click to click in the settings, how would I do that?

Basically, all you need is:

Application.Options.CtrlClickHyperlinkToOpen = False

But, personally, I do not like playing with user settings, unless they agree
to my code changing their settings and they want to keep those settings
after that point.
So, if I change a setting, I try to return it to its original state when
the document is closed.
This could be done with code like this in the ThisDocument module of the
template (or document, in which case the Document_New sub is not necessary):

'_______________________________________
Option Explicit

Private boolCTRLCick As Boolean
'_______________________________________
Private Sub Document_Close()

Application.Options.CtrlClickHyperlinkToOpen = boolCTRLCick

End Sub
'_______________________________________

'_______________________________________
Private Sub Document_New()

boolCTRLCick = Application.Options.CtrlClickHyperlinkToOpen
Application.Options.CtrlClickHyperlinkToOpen = False

End Sub
'_______________________________________

'_______________________________________
Private Sub Document_Open()

boolCTRLCick = Application.Options.CtrlClickHyperlinkToOpen
Application.Options.CtrlClickHyperlinkToOpen = False

End Sub
'_______________________________________

--
Salut!
_______________________________________
Jean-Guy Marcil - Word MVP
jmarcilREMOVE@CAPSsympatico.caTHISTOO
Word MVP site: http://www.word.mvps.org