If fields and page numbering in mail merge documents

Tutorials Win: Microsoft Windows Forum

Hello,

Word 2002 SP1: I have a mail merge document where one of
the merged fields changes all the time. If it is too big
to fit on one page, it is automatically goes to the next
page, etc.. etc.. In the footer I have the following { IF
{ PAGE } > 1 "PAGE { PAGE }" ""} statement. If I do not
perform mail merge the above statement working fine, but I
soon as I merged it stops working and { page } = 1 all the
time.

Did anybody else run into this and if yes what was the
solution?

Thanks.
Top

Re: If fields and page numbering in mail merge documents by Suzanne

Suzanne
Tue Oct 21 08:15:51 CDT 2003

Certain fields in the header/footer are not retained in a mail merge. But if
this is a Letter merge, you need not worry about the page number, since Word
automatically creates a new section for each "letter," so that the first
page is 1, the second (if any) is 2, and so on.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"yana" <yana_alex@yahoo.com> wrote in message
news:096501c397d1$ee469cf0$a601280a@phx.gbl...
> Hello,
>
> Word 2002 SP1: I have a mail merge document where one of
> the merged fields changes all the time. If it is too big
> to fit on one page, it is automatically goes to the next
> page, etc.. etc.. In the footer I have the following { IF
> { PAGE } > 1 "PAGE { PAGE }" ""} statement. If I do not
> perform mail merge the above statement working fine, but I
> soon as I merged it stops working and { page } = 1 all the
> time.
>
> Did anybody else run into this and if yes what was the
> solution?
>
> Thanks.

Top

Re: If fields and page numbering in mail merge documents by yana

yana
Tue Oct 21 08:45:44 CDT 2003

Thank you very much for your response. I checked and "yes"
{ page } by itself works fine, but as you said { if {
page }} does not work properly. I need to print certain
text in the footer based on the page number (example:
there is no text in the footer on page 1; on page 2 I
should add "continue from page 1" and on page 3 I should
add "end". How can I do that without IF/Page conditions?

Thanks

>-----Original Message-----
>Certain fields in the header/footer are not retained in a
mail merge. But if
>this is a Letter merge, you need not worry about the page
number, since Word
>automatically creates a new section for each "letter," so
that the first
>page is 1, the second (if any) is 2, and so on.
>
>--
>Suzanne S. Barnhill
>Microsoft MVP (Word)
>Words into Type
>Fairhope, Alabama USA
>Word MVP FAQ site: http://www.mvps.org/word
>Email cannot be acknowledged; please post all follow-ups
to the newsgroup so
>all may benefit.
>
>"yana" <yana_alex@yahoo.com> wrote in message
>news:096501c397d1$ee469cf0$a601280a@phx.gbl...
>> Hello,
>>
>> Word 2002 SP1: I have a mail merge document where one of
>> the merged fields changes all the time. If it is too big
>> to fit on one page, it is automatically goes to the next
>> page, etc.. etc.. In the footer I have the following {
IF
>> { PAGE } > 1 "PAGE { PAGE }" ""} statement. If I do not
>> perform mail merge the above statement working fine,
but I
>> soon as I merged it stops working and { page } = 1 all
the
>> time.
>>
>> Did anybody else run into this and if yes what was the
>> solution?
>>
>> Thanks.
>
>.
>
Top

Re: If fields and page numbering in mail merge documents by Suzanne

Suzanne
Tue Oct 21 15:28:47 CDT 2003

That's going to be more difficult. You can use "Different first page" to
have a different header/footer on page 1, but it would be difficult to do
the rest without conditional fields.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"yana" <yana_alex@yahoo.com> wrote in message
news:0ab501c397d9$9fffe170$a501280a@phx.gbl...
> Thank you very much for your response. I checked and "yes"
> { page } by itself works fine, but as you said { if {
> page }} does not work properly. I need to print certain
> text in the footer based on the page number (example:
> there is no text in the footer on page 1; on page 2 I
> should add "continue from page 1" and on page 3 I should
> add "end". How can I do that without IF/Page conditions?
>
> Thanks
>
> >-----Original Message-----
> >Certain fields in the header/footer are not retained in a
> mail merge. But if
> >this is a Letter merge, you need not worry about the page
> number, since Word
> >automatically creates a new section for each "letter," so
> that the first
> >page is 1, the second (if any) is 2, and so on.
> >
> >--
> >Suzanne S. Barnhill
> >Microsoft MVP (Word)
> >Words into Type
> >Fairhope, Alabama USA
> >Word MVP FAQ site: http://www.mvps.org/word
> >Email cannot be acknowledged; please post all follow-ups
> to the newsgroup so
> >all may benefit.
> >
> >"yana" <yana_alex@yahoo.com> wrote in message
> >news:096501c397d1$ee469cf0$a601280a@phx.gbl...
> >> Hello,
> >>
> >> Word 2002 SP1: I have a mail merge document where one of
> >> the merged fields changes all the time. If it is too big
> >> to fit on one page, it is automatically goes to the next
> >> page, etc.. etc.. In the footer I have the following {
> IF
> >> { PAGE } > 1 "PAGE { PAGE }" ""} statement. If I do not
> >> perform mail merge the above statement working fine,
> but I
> >> soon as I merged it stops working and { page } = 1 all
> the
> >> time.
> >>
> >> Did anybody else run into this and if yes what was the
> >> solution?
> >>
> >> Thanks.
> >
> >.
> >

Top

Re: If fields and page numbering in mail merge documents by yana

yana
Tue Oct 21 17:47:06 CDT 2003

Then what are my options? If I cannot use conditional
fields, what is the better way to do what I try to
accomplish? Whould the { if { page } } work if I build
merge document on the fly (programmatically)?

Thank You.

>-----Original Message-----
>That's going to be more difficult. You can use "Different
first page" to
>have a different header/footer on page 1, but it would be
difficult to do
>the rest without conditional fields.
>
>--
>Suzanne S. Barnhill
>Microsoft MVP (Word)
>Words into Type
>Fairhope, Alabama USA
>Word MVP FAQ site: http://www.mvps.org/word
>Email cannot be acknowledged; please post all follow-ups
to the newsgroup so
>all may benefit.
>
>"yana" <yana_alex@yahoo.com> wrote in message
>news:0ab501c397d9$9fffe170$a501280a@phx.gbl...
>> Thank you very much for your response. I checked
and "yes"
>> { page } by itself works fine, but as you said { if {
>> page }} does not work properly. I need to print certain
>> text in the footer based on the page number (example:
>> there is no text in the footer on page 1; on page 2 I
>> should add "continue from page 1" and on page 3 I should
>> add "end". How can I do that without IF/Page conditions?
>>
>> Thanks
>>
>> >-----Original Message-----
>> >Certain fields in the header/footer are not retained
in a
>> mail merge. But if
>> >this is a Letter merge, you need not worry about the
page
>> number, since Word
>> >automatically creates a new section for each "letter,"
so
>> that the first
>> >page is 1, the second (if any) is 2, and so on.
>> >
>> >--
>> >Suzanne S. Barnhill
>> >Microsoft MVP (Word)
>> >Words into Type
>> >Fairhope, Alabama USA
>> >Word MVP FAQ site: http://www.mvps.org/word
>> >Email cannot be acknowledged; please post all follow-
ups
>> to the newsgroup so
>> >all may benefit.
>> >
>> >"yana" <yana_alex@yahoo.com> wrote in message
>> >news:096501c397d1$ee469cf0$a601280a@phx.gbl...
>> >> Hello,
>> >>
>> >> Word 2002 SP1: I have a mail merge document where
one of
>> >> the merged fields changes all the time. If it is too
big
>> >> to fit on one page, it is automatically goes to the
next
>> >> page, etc.. etc.. In the footer I have the following
{
>> IF
>> >> { PAGE } > 1 "PAGE { PAGE }" ""} statement. If I do
not
>> >> perform mail merge the above statement working fine,
>> but I
>> >> soon as I merged it stops working and { page } = 1
all
>> the
>> >> time.
>> >>
>> >> Did anybody else run into this and if yes what was
the
>> >> solution?
>> >>
>> >> Thanks.
>> >
>> >.
>> >
>
>.
>
Top

Re: If fields and page numbering in mail merge documents by Dayo

Dayo
Tue Oct 21 18:55:43 CDT 2003

On a totally different track, using the footer text "page x of y" might get
the same point across, although in a much less sophisticated manner....

DM

"yana" wrote:

> Then what are my options? If I cannot use conditional
> fields, what is the better way to do what I try to
> accomplish? Whould the { if { page } } work if I build
> merge document on the fly (programmatically)?
>
> Thank You.
>
>> -----Original Message-----
>> That's going to be more difficult. You can use "Different
> first page" to
>> have a different header/footer on page 1, but it would be
> difficult to do
>> the rest without conditional fields.
>>
>> --
>> Suzanne S. Barnhill
>> Microsoft MVP (Word)
>> Words into Type
>> Fairhope, Alabama USA
>> Word MVP FAQ site: http://www.mvps.org/word
>> Email cannot be acknowledged; please post all follow-ups
> to the newsgroup so
>> all may benefit.
>>
>> "yana" <yana_alex@yahoo.com> wrote in message
>> news:0ab501c397d9$9fffe170$a501280a@phx.gbl...
>>> Thank you very much for your response. I checked
> and "yes"
>>> { page } by itself works fine, but as you said { if {
>>> page }} does not work properly. I need to print certain
>>> text in the footer based on the page number (example:
>>> there is no text in the footer on page 1; on page 2 I
>>> should add "continue from page 1" and on page 3 I should
>>> add "end". How can I do that without IF/Page conditions?
>>>
>>> Thanks
>>>
>>>> -----Original Message-----
>>>> Certain fields in the header/footer are not retained
> in a
>>> mail merge. But if
>>>> this is a Letter merge, you need not worry about the
> page
>>> number, since Word
>>>> automatically creates a new section for each "letter,"
> so
>>> that the first
>>>> page is 1, the second (if any) is 2, and so on.
>>>>
>>>> --
>>>> Suzanne S. Barnhill
>>>> Microsoft MVP (Word)
>>>> Words into Type
>>>> Fairhope, Alabama USA
>>>> Word MVP FAQ site: http://www.mvps.org/word
>>>> Email cannot be acknowledged; please post all follow-
> ups
>>> to the newsgroup so
>>>> all may benefit.
>>>>
>>>> "yana" <yana_alex@yahoo.com> wrote in message
>>>> news:096501c397d1$ee469cf0$a601280a@phx.gbl...
>>>>> Hello,
>>>>>
>>>>> Word 2002 SP1: I have a mail merge document where
> one of
>>>>> the merged fields changes all the time. If it is too
> big
>>>>> to fit on one page, it is automatically goes to the
> next
>>>>> page, etc.. etc.. In the footer I have the following
> {
>>> IF
>>>>> { PAGE } > 1 "PAGE { PAGE }" ""} statement. If I do
> not
>>>>> perform mail merge the above statement working fine,
>>> but I
>>>>> soon as I merged it stops working and { page } = 1
> all
>>> the
>>>>> time.
>>>>>
>>>>> Did anybody else run into this and if yes what was
> the
>>>>> solution?
>>>>>
>>>>> Thanks.
>>>>
>>>> .
>>>>
>>
>> .
>>

Top

Re: If fields and page numbering in mail merge documents by Suzanne

Suzanne
Tue Oct 21 18:48:39 CDT 2003

At this point you might drop back and ask yourself why you need to have that
information on the pages at all. Do you not trust readers to know that page
2 comes after page 1, or that page 3 is the last page if it is not followed
by any other?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"yana" <yana_alex@yahoo.com> wrote in message
news:0bb401c39825$40b2afd0$a001280a@phx.gbl...
> Then what are my options? If I cannot use conditional
> fields, what is the better way to do what I try to
> accomplish? Whould the { if { page } } work if I build
> merge document on the fly (programmatically)?
>
> Thank You.
>
> >-----Original Message-----
> >That's going to be more difficult. You can use "Different
> first page" to
> >have a different header/footer on page 1, but it would be
> difficult to do
> >the rest without conditional fields.
> >
> >--
> >Suzanne S. Barnhill
> >Microsoft MVP (Word)
> >Words into Type
> >Fairhope, Alabama USA
> >Word MVP FAQ site: http://www.mvps.org/word
> >Email cannot be acknowledged; please post all follow-ups
> to the newsgroup so
> >all may benefit.
> >
> >"yana" <yana_alex@yahoo.com> wrote in message
> >news:0ab501c397d9$9fffe170$a501280a@phx.gbl...
> >> Thank you very much for your response. I checked
> and "yes"
> >> { page } by itself works fine, but as you said { if {
> >> page }} does not work properly. I need to print certain
> >> text in the footer based on the page number (example:
> >> there is no text in the footer on page 1; on page 2 I
> >> should add "continue from page 1" and on page 3 I should
> >> add "end". How can I do that without IF/Page conditions?
> >>
> >> Thanks
> >>
> >> >-----Original Message-----
> >> >Certain fields in the header/footer are not retained
> in a
> >> mail merge. But if
> >> >this is a Letter merge, you need not worry about the
> page
> >> number, since Word
> >> >automatically creates a new section for each "letter,"
> so
> >> that the first
> >> >page is 1, the second (if any) is 2, and so on.
> >> >
> >> >--
> >> >Suzanne S. Barnhill
> >> >Microsoft MVP (Word)
> >> >Words into Type
> >> >Fairhope, Alabama USA
> >> >Word MVP FAQ site: http://www.mvps.org/word
> >> >Email cannot be acknowledged; please post all follow-
> ups
> >> to the newsgroup so
> >> >all may benefit.
> >> >
> >> >"yana" <yana_alex@yahoo.com> wrote in message
> >> >news:096501c397d1$ee469cf0$a601280a@phx.gbl...
> >> >> Hello,
> >> >>
> >> >> Word 2002 SP1: I have a mail merge document where
> one of
> >> >> the merged fields changes all the time. If it is too
> big
> >> >> to fit on one page, it is automatically goes to the
> next
> >> >> page, etc.. etc.. In the footer I have the following
> {
> >> IF
> >> >> { PAGE } > 1 "PAGE { PAGE }" ""} statement. If I do
> not
> >> >> perform mail merge the above statement working fine,
> >> but I
> >> >> soon as I merged it stops working and { page } = 1
> all
> >> the
> >> >> time.
> >> >>
> >> >> Did anybody else run into this and if yes what was
> the
> >> >> solution?
> >> >>
> >> >> Thanks.
> >> >
> >> >.
> >> >
> >
> >.
> >

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