Very few options in "Style" drop-down

Hi,

If I open some work documents, and click on the "Style" drop-list button on
the toolbar, I have dozens of options, like "Body Text 2", and "1.1.1.
Heading 3".

However, if I create a new document locally based on my Normal.dot, the
entire list of options is:
Body Text
Default Paragraph Font
Heading 1
Heading 2
Heading 3
Normal

and whats more, the "Heading" options are all exactly alike.

Where did all the normal options go, and why can't I do the 1.1.1. style
headings by applyig a style to a line?

Thanks in advance,
Alain

Kate
Mon Jan 12 09:30:50 CST 2004

Only a few are listed in the beginning normal template. You can go to
Format --> Style and locate the one you want (or create one) and apply it -
and then it will be available in THAT document in the drop list. You can
move any of your style types via the ORGANIZER (found in the Style dialog
box) so they will be available in any new document based on the normal
template (be sure to say YES when prompted to save changes to normal doc
template.)

Kate in MN


"Alain Dekker" <abdekker@NOSPAM.fsmail.net> wrote in message
news:%235cJNvR2DHA.2680@tk2msftngp13.phx.gbl...
> Hi,
>
> If I open some work documents, and click on the "Style" drop-list button
on
> the toolbar, I have dozens of options, like "Body Text 2", and "1.1.1.
> Heading 3".
>
> However, if I create a new document locally based on my Normal.dot, the
> entire list of options is:
> Body Text
> Default Paragraph Font
> Heading 1
> Heading 2
> Heading 3
> Normal
>
> and whats more, the "Heading" options are all exactly alike.
>
> Where did all the normal options go, and why can't I do the 1.1.1. style
> headings by applyig a style to a line?
>
> Thanks in advance,
> Alain
>
>

Alain
Mon Jan 12 10:06:59 CST 2004

Brilliant!

That "Orgnaiser" option was exactly what I was looking for.

Thanks again,
Alain

"Kate G." <grovespcREMOVE@MEcomcast.net> wrote in message
news:%23IE9QES2DHA.3224@tk2msftngp13.phx.gbl...
> Only a few are listed in the beginning normal template. You can go to
> Format --> Style and locate the one you want (or create one) and apply
it -
> and then it will be available in THAT document in the drop list. You can
> move any of your style types via the ORGANIZER (found in the Style dialog
> box) so they will be available in any new document based on the normal
> template (be sure to say YES when prompted to save changes to normal doc
> template.)
>
> Kate in MN
>
>
> "Alain Dekker" <abdekker@NOSPAM.fsmail.net> wrote in message
> news:%235cJNvR2DHA.2680@tk2msftngp13.phx.gbl...
> > Hi,
> >
> > If I open some work documents, and click on the "Style" drop-list button
> on
> > the toolbar, I have dozens of options, like "Body Text 2", and "1.1.1.
> > Heading 3".
> >
> > However, if I create a new document locally based on my Normal.dot, the
> > entire list of options is:
> > Body Text
> > Default Paragraph Font
> > Heading 1
> > Heading 2
> > Heading 3
> > Normal
> >
> > and whats more, the "Heading" options are all exactly alike.
> >
> > Where did all the normal options go, and why can't I do the 1.1.1. style
> > headings by applyig a style to a line?
> >
> > Thanks in advance,
> > Alain
> >
> >
>
>

Alain
Mon Jan 12 10:11:24 CST 2004

Hi Kate,

Actually, I've done something silly now. I used that Organiser to copy
various styles to Normal.dot as a test, but now I can't get rid of them.
Every time I try to delete a style, it says, "The built in style xxx cannot
be deleted"

How do I remove the styles I've added so that only the ones I need are
displayed?

Thanks,
Alain

"Kate G." <grovespcREMOVE@MEcomcast.net> wrote in message
news:%23IE9QES2DHA.3224@tk2msftngp13.phx.gbl...
> Only a few are listed in the beginning normal template. You can go to
> Format --> Style and locate the one you want (or create one) and apply
it -
> and then it will be available in THAT document in the drop list. You can
> move any of your style types via the ORGANIZER (found in the Style dialog
> box) so they will be available in any new document based on the normal
> template (be sure to say YES when prompted to save changes to normal doc
> template.)
>
> Kate in MN
>
>
> "Alain Dekker" <abdekker@NOSPAM.fsmail.net> wrote in message
> news:%235cJNvR2DHA.2680@tk2msftngp13.phx.gbl...
> > Hi,
> >
> > If I open some work documents, and click on the "Style" drop-list button
> on
> > the toolbar, I have dozens of options, like "Body Text 2", and "1.1.1.
> > Heading 3".
> >
> > However, if I create a new document locally based on my Normal.dot, the
> > entire list of options is:
> > Body Text
> > Default Paragraph Font
> > Heading 1
> > Heading 2
> > Heading 3
> > Normal
> >
> > and whats more, the "Heading" options are all exactly alike.
> >
> > Where did all the normal options go, and why can't I do the 1.1.1. style
> > headings by applyig a style to a line?
> >
> > Thanks in advance,
> > Alain
> >
> >
>
>

Graham
Mon Jan 12 10:15:41 CST 2004

From the style dialog or task pane, you can control which styles are
displayed. It could be simply that you have a restricted view.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>
Graham Mayor - Word MVP
E-mail gmayor@mvps.org
Web site www.gmayor.com
Word MVP web site www.mvps.org/word
<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>


Alain Dekker wrote:
> Brilliant!
>
> That "Orgnaiser" option was exactly what I was looking for.
>
> Thanks again,
> Alain
>
> "Kate G." <grovespcREMOVE@MEcomcast.net> wrote in message
> news:%23IE9QES2DHA.3224@tk2msftngp13.phx.gbl...
>> Only a few are listed in the beginning normal template. You can go
>> to Format --> Style and locate the one you want (or create one) and
>> apply
> it -
>> and then it will be available in THAT document in the drop list.
>> You can move any of your style types via the ORGANIZER (found in the
>> Style dialog box) so they will be available in any new document
>> based on the normal template (be sure to say YES when prompted to
>> save changes to normal doc template.)
>>
>> Kate in MN
>>
>>
>> "Alain Dekker" <abdekker@NOSPAM.fsmail.net> wrote in message
>> news:%235cJNvR2DHA.2680@tk2msftngp13.phx.gbl...
>>> Hi,
>>>
>>> If I open some work documents, and click on the "Style" drop-list
>>> button on the toolbar, I have dozens of options, like "Body Text
>>> 2", and "1.1.1. Heading 3".
>>>
>>> However, if I create a new document locally based on my Normal.dot,
>>> the entire list of options is:
>>> Body Text
>>> Default Paragraph Font
>>> Heading 1
>>> Heading 2
>>> Heading 3
>>> Normal
>>>
>>> and whats more, the "Heading" options are all exactly alike.
>>>
>>> Where did all the normal options go, and why can't I do the 1.1.1.
>>> style headings by applyig a style to a line?
>>>
>>> Thanks in advance,
>>> Alain

Graham
Mon Jan 12 10:35:19 CST 2004

You cannot delete built-in styles and they will display once you use them.
You could start again by renaming normal.dot, but see my previous reply.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>
Graham Mayor - Word MVP
E-mail gmayor@mvps.org
Web site www.gmayor.com
Word MVP web site www.mvps.org/word
<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>


Alain Dekker wrote:
> Hi Kate,
>
> Actually, I've done something silly now. I used that Organiser to copy
> various styles to Normal.dot as a test, but now I can't get rid of
> them. Every time I try to delete a style, it says, "The built in
> style xxx cannot be deleted"
>
> How do I remove the styles I've added so that only the ones I need are
> displayed?
>
> Thanks,
> Alain
>
> "Kate G." <grovespcREMOVE@MEcomcast.net> wrote in message
> news:%23IE9QES2DHA.3224@tk2msftngp13.phx.gbl...
>> Only a few are listed in the beginning normal template. You can go
>> to Format --> Style and locate the one you want (or create one) and
>> apply
> it -
>> and then it will be available in THAT document in the drop list.
>> You can move any of your style types via the ORGANIZER (found in the
>> Style dialog box) so they will be available in any new document
>> based on the normal template (be sure to say YES when prompted to
>> save changes to normal doc template.)
>>
>> Kate in MN
>>
>>
>> "Alain Dekker" <abdekker@NOSPAM.fsmail.net> wrote in message
>> news:%235cJNvR2DHA.2680@tk2msftngp13.phx.gbl...
>>> Hi,
>>>
>>> If I open some work documents, and click on the "Style" drop-list
>>> button on the toolbar, I have dozens of options, like "Body Text
>>> 2", and "1.1.1. Heading 3".
>>>
>>> However, if I create a new document locally based on my Normal.dot,
>>> the entire list of options is:
>>> Body Text
>>> Default Paragraph Font
>>> Heading 1
>>> Heading 2
>>> Heading 3
>>> Normal
>>>
>>> and whats more, the "Heading" options are all exactly alike.
>>>
>>> Where did all the normal options go, and why can't I do the 1.1.1.
>>> style headings by applyig a style to a line?
>>>
>>> Thanks in advance,
>>> Alain

Suzanne
Mon Jan 12 16:05:54 CST 2004

The Styles list in all versions of Word displays "Styles in use." You can
force it to display all styles by pressing Shift while clicking on the
arrow. As you use styles, they will be added to the list.

When you want to remove styles from the list, you can delete them from the
"Styles in use" list in Format | Style. In the case of custom styles, this
actually deletes them. In the case of built-in styles, they are not really
deleted, just reset to the style of the default Normal template. You cannot
delete Normal, Default Paragraph Font, or any heading style that is "in use"
(only Headings 1-3 are displayed initially, but as you add others, they
become equally irremovable).

In Word 2002 and above, you can customize the Styles list by selecting the
Custom option at the bottom of the Styles and Formatting task pane. A dialog
opens that will allow you to select exactly which styles you want displayed.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Alain Dekker" <abdekker@NOSPAM.fsmail.net> wrote in message
news:#5cJNvR2DHA.2680@tk2msftngp13.phx.gbl...
> Hi,
>
> If I open some work documents, and click on the "Style" drop-list button
on
> the toolbar, I have dozens of options, like "Body Text 2", and "1.1.1.
> Heading 3".
>
> However, if I create a new document locally based on my Normal.dot, the
> entire list of options is:
> Body Text
> Default Paragraph Font
> Heading 1
> Heading 2
> Heading 3
> Normal
>
> and whats more, the "Heading" options are all exactly alike.
>
> Where did all the normal options go, and why can't I do the 1.1.1. style
> headings by applyig a style to a line?
>
> Thanks in advance,
> Alain
>
>

Alain
Tue Jan 13 07:59:50 CST 2004

Thanks Graham,

I chose the "delete normal.dot" option and started again. I'm very happy
with the result.

Regards,
Alain

"Graham Mayor" <gmayor@mvps.org> wrote in message
news:uxahToS2DHA.2544@TK2MSFTNGP10.phx.gbl...
> You cannot delete built-in styles and they will display once you use them.
> You could start again by renaming normal.dot, but see my previous reply.
>
> --
> <>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>
> Graham Mayor - Word MVP
> E-mail gmayor@mvps.org
> Web site www.gmayor.com
> Word MVP web site www.mvps.org/word
> <>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>
>
>
> Alain Dekker wrote:
> > Hi Kate,
> >
> > Actually, I've done something silly now. I used that Organiser to copy
> > various styles to Normal.dot as a test, but now I can't get rid of
> > them. Every time I try to delete a style, it says, "The built in
> > style xxx cannot be deleted"
> >
> > How do I remove the styles I've added so that only the ones I need are
> > displayed?
> >
> > Thanks,
> > Alain
> >
> > "Kate G." <grovespcREMOVE@MEcomcast.net> wrote in message
> > news:%23IE9QES2DHA.3224@tk2msftngp13.phx.gbl...
> >> Only a few are listed in the beginning normal template. You can go
> >> to Format --> Style and locate the one you want (or create one) and
> >> apply
> > it -
> >> and then it will be available in THAT document in the drop list.
> >> You can move any of your style types via the ORGANIZER (found in the
> >> Style dialog box) so they will be available in any new document
> >> based on the normal template (be sure to say YES when prompted to
> >> save changes to normal doc template.)
> >>
> >> Kate in MN
> >>
> >>
> >> "Alain Dekker" <abdekker@NOSPAM.fsmail.net> wrote in message
> >> news:%235cJNvR2DHA.2680@tk2msftngp13.phx.gbl...
> >>> Hi,
> >>>
> >>> If I open some work documents, and click on the "Style" drop-list
> >>> button on the toolbar, I have dozens of options, like "Body Text
> >>> 2", and "1.1.1. Heading 3".
> >>>
> >>> However, if I create a new document locally based on my Normal.dot,
> >>> the entire list of options is:
> >>> Body Text
> >>> Default Paragraph Font
> >>> Heading 1
> >>> Heading 2
> >>> Heading 3
> >>> Normal
> >>>
> >>> and whats more, the "Heading" options are all exactly alike.
> >>>
> >>> Where did all the normal options go, and why can't I do the 1.1.1.
> >>> style headings by applyig a style to a line?
> >>>
> >>> Thanks in advance,
> >>> Alain
>
>

Graham
Tue Jan 13 09:47:03 CST 2004

I don't recall ever recommending that you *delete* normal.dot. It is always
better to *rename* it, so that you can extract customizations from the old
one.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>
Graham Mayor - Word MVP
E-mail gmayor@mvps.org
Web site www.gmayor.com
Word MVP web site www.mvps.org/word
<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>


Alain Dekker wrote:
> Thanks Graham,
>
> I chose the "delete normal.dot" option and started again. I'm very
> happy with the result.
>
> Regards,
> Alain
>
> "Graham Mayor" <gmayor@mvps.org> wrote in message
> news:uxahToS2DHA.2544@TK2MSFTNGP10.phx.gbl...
>> You cannot delete built-in styles and they will display once you use
>> them. You could start again by renaming normal.dot, but see my
>> previous reply.
>>
>> --
>> <>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>
>> Graham Mayor - Word MVP
>> E-mail gmayor@mvps.org
>> Web site www.gmayor.com
>> Word MVP web site www.mvps.org/word
>> <>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>
>>
>>
>> Alain Dekker wrote:
>>> Hi Kate,
>>>
>>> Actually, I've done something silly now. I used that Organiser to
>>> copy various styles to Normal.dot as a test, but now I can't get
>>> rid of them. Every time I try to delete a style, it says, "The
>>> built in
>>> style xxx cannot be deleted"
>>>
>>> How do I remove the styles I've added so that only the ones I need
>>> are displayed?
>>>
>>> Thanks,
>>> Alain
>>>
>>> "Kate G." <grovespcREMOVE@MEcomcast.net> wrote in message
>>> news:%23IE9QES2DHA.3224@tk2msftngp13.phx.gbl...
>>>> Only a few are listed in the beginning normal template. You can go
>>>> to Format --> Style and locate the one you want (or create one) and
>>>> apply
>>> it -
>>>> and then it will be available in THAT document in the drop list.
>>>> You can move any of your style types via the ORGANIZER (found in
>>>> the Style dialog box) so they will be available in any new document
>>>> based on the normal template (be sure to say YES when prompted to
>>>> save changes to normal doc template.)
>>>>
>>>> Kate in MN
>>>>
>>>>
>>>> "Alain Dekker" <abdekker@NOSPAM.fsmail.net> wrote in message
>>>> news:%235cJNvR2DHA.2680@tk2msftngp13.phx.gbl...
>>>>> Hi,
>>>>>
>>>>> If I open some work documents, and click on the "Style" drop-list
>>>>> button on the toolbar, I have dozens of options, like "Body Text
>>>>> 2", and "1.1.1. Heading 3".
>>>>>
>>>>> However, if I create a new document locally based on my
>>>>> Normal.dot, the entire list of options is:
>>>>> Body Text
>>>>> Default Paragraph Font
>>>>> Heading 1
>>>>> Heading 2
>>>>> Heading 3
>>>>> Normal
>>>>>
>>>>> and whats more, the "Heading" options are all exactly alike.
>>>>>
>>>>> Where did all the normal options go, and why can't I do the 1.1.1.
>>>>> style headings by applyig a style to a line?
>>>>>
>>>>> Thanks in advance,
>>>>> Alain

Alain
Wed Jan 14 08:20:10 CST 2004

Understood. I chose what you suggested to rename first, check the result,
and then I chose to delete the old renamed file. I shortened the whole thing
to "delete" to avoid confusion, a cunning plan that obviously failed ;o)

Thanks for the help.
Regards,
Alain


"Graham Mayor" <gmayor@mvps.org> wrote in message
news:ukvZAye2DHA.2528@TK2MSFTNGP10.phx.gbl...
> I don't recall ever recommending that you *delete* normal.dot. It is
always
> better to *rename* it, so that you can extract customizations from the old
> one.
>
> --
> <>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>
> Graham Mayor - Word MVP
> E-mail gmayor@mvps.org
> Web site www.gmayor.com
> Word MVP web site www.mvps.org/word
> <>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>
>
>
> Alain Dekker wrote:
> > Thanks Graham,
> >
> > I chose the "delete normal.dot" option and started again. I'm very
> > happy with the result.
> >
> > Regards,
> > Alain
> >
> > "Graham Mayor" <gmayor@mvps.org> wrote in message
> > news:uxahToS2DHA.2544@TK2MSFTNGP10.phx.gbl...
> >> You cannot delete built-in styles and they will display once you use
> >> them. You could start again by renaming normal.dot, but see my
> >> previous reply.
> >>
> >> --
> >> <>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>
> >> Graham Mayor - Word MVP
> >> E-mail gmayor@mvps.org
> >> Web site www.gmayor.com
> >> Word MVP web site www.mvps.org/word
> >> <>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>
> >>
> >>
> >> Alain Dekker wrote:
> >>> Hi Kate,
> >>>
> >>> Actually, I've done something silly now. I used that Organiser to
> >>> copy various styles to Normal.dot as a test, but now I can't get
> >>> rid of them. Every time I try to delete a style, it says, "The
> >>> built in
> >>> style xxx cannot be deleted"
> >>>
> >>> How do I remove the styles I've added so that only the ones I need
> >>> are displayed?
> >>>
> >>> Thanks,
> >>> Alain
> >>>
> >>> "Kate G." <grovespcREMOVE@MEcomcast.net> wrote in message
> >>> news:%23IE9QES2DHA.3224@tk2msftngp13.phx.gbl...
> >>>> Only a few are listed in the beginning normal template. You can go
> >>>> to Format --> Style and locate the one you want (or create one) and
> >>>> apply
> >>> it -
> >>>> and then it will be available in THAT document in the drop list.
> >>>> You can move any of your style types via the ORGANIZER (found in
> >>>> the Style dialog box) so they will be available in any new document
> >>>> based on the normal template (be sure to say YES when prompted to
> >>>> save changes to normal doc template.)
> >>>>
> >>>> Kate in MN
> >>>>
> >>>>
> >>>> "Alain Dekker" <abdekker@NOSPAM.fsmail.net> wrote in message
> >>>> news:%235cJNvR2DHA.2680@tk2msftngp13.phx.gbl...
> >>>>> Hi,
> >>>>>
> >>>>> If I open some work documents, and click on the "Style" drop-list
> >>>>> button on the toolbar, I have dozens of options, like "Body Text
> >>>>> 2", and "1.1.1. Heading 3".
> >>>>>
> >>>>> However, if I create a new document locally based on my
> >>>>> Normal.dot, the entire list of options is:
> >>>>> Body Text
> >>>>> Default Paragraph Font
> >>>>> Heading 1
> >>>>> Heading 2
> >>>>> Heading 3
> >>>>> Normal
> >>>>>
> >>>>> and whats more, the "Heading" options are all exactly alike.
> >>>>>
> >>>>> Where did all the normal options go, and why can't I do the 1.1.1.
> >>>>> style headings by applyig a style to a line?
> >>>>>
> >>>>> Thanks in advance,
> >>>>> Alain
>
>