Parse document into table rows dilemma.

Hi,

I was wondering if it's possible to take a word document and somehow feed it
into another blank word document so it ends up in a table with two columns.
Each paragraph would be broken out into a separate row. One of the two
columns would remain blank (preferrably the first one).

The reason I need to do this is because I do data analysis on voice
automated outreach via phone. I currently have to read each of the scripts
we use for the phone calls and figure out where in the script each field is
that's capturing the responses.

The need for two columns is so that I can type in the field name next to the
paragraph and not mess up the indentation order.

If this is not clear let me know and I will clarify.

Daiya
Thu Nov 29 07:28:04 PST 2007

This worked on my machine, but test it on a COPY.

Select All and use Table | Convert Text to Table. Tell it to break the
table at paragraphs, and to create 1 column.

Now you've got your word document in a single-column table, one
paragraph per cell/row.

Put the cursor in the table. Use Table | Insert | Column to the Left.
Is that what you wanted?


Jim Moberg wrote:
> Hi,
>
> I was wondering if it's possible to take a word document and somehow feed it
> into another blank word document so it ends up in a table with two columns.
> Each paragraph would be broken out into a separate row. One of the two
> columns would remain blank (preferrably the first one).
>
> The reason I need to do this is because I do data analysis on voice
> automated outreach via phone. I currently have to read each of the scripts
> we use for the phone calls and figure out where in the script each field is
> that's capturing the responses.
>
> The need for two columns is so that I can type in the field name next to the
> paragraph and not mess up the indentation order.
>
> If this is not clear let me know and I will clarify.
>

Suzanne
Thu Nov 29 08:56:14 PST 2007

An alternative way to do this is to replace ^p with ^t^p (adding a tab
character at the end of each paragraph), then convert the text to a table,
separating at tabs and selecting 2 as the number of columns (if Word doesn't
do it automatically).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Daiya Mitchell" <daiyaNOSPAM@mvps.org.INVALID> wrote in message
news:eRziwxpMIHA.4476@TK2MSFTNGP06.phx.gbl...
> This worked on my machine, but test it on a COPY.
>
> Select All and use Table | Convert Text to Table. Tell it to break the
> table at paragraphs, and to create 1 column.
>
> Now you've got your word document in a single-column table, one paragraph
> per cell/row.
>
> Put the cursor in the table. Use Table | Insert | Column to the Left. Is
> that what you wanted?
>
>
> Jim Moberg wrote:
>> Hi,
>>
>> I was wondering if it's possible to take a word document and somehow feed
>> it into another blank word document so it ends up in a table with two
>> columns. Each paragraph would be broken out into a separate row. One of
>> the two columns would remain blank (preferrably the first one).
>>
>> The reason I need to do this is because I do data analysis on voice
>> automated outreach via phone. I currently have to read each of the
>> scripts we use for the phone calls and figure out where in the script
>> each field is that's capturing the responses.
>>
>> The need for two columns is so that I can type in the field name next to
>> the paragraph and not mess up the indentation order.
>>
>> If this is not clear let me know and I will clarify.
>>
>

JimMoberg
Fri Nov 30 11:57:04 PST 2007

Excellent! Thank you!

"Daiya Mitchell" wrote:

> This worked on my machine, but test it on a COPY.
>
> Select All and use Table | Convert Text to Table. Tell it to break the
> table at paragraphs, and to create 1 column.
>
> Now you've got your word document in a single-column table, one
> paragraph per cell/row.
>
> Put the cursor in the table. Use Table | Insert | Column to the Left.
> Is that what you wanted?
>
>
> Jim Moberg wrote:
> > Hi,
> >
> > I was wondering if it's possible to take a word document and somehow feed it
> > into another blank word document so it ends up in a table with two columns.
> > Each paragraph would be broken out into a separate row. One of the two
> > columns would remain blank (preferrably the first one).
> >
> > The reason I need to do this is because I do data analysis on voice
> > automated outreach via phone. I currently have to read each of the scripts
> > we use for the phone calls and figure out where in the script each field is
> > that's capturing the responses.
> >
> > The need for two columns is so that I can type in the field name next to the
> > paragraph and not mess up the indentation order.
> >
> > If this is not clear let me know and I will clarify.
> >
>

Daiya
Fri Nov 30 15:18:13 PST 2007

Glad to help. Taught me something new trying it out, to be honest. :)

Jim Moberg wrote:
> Excellent! Thank you!
>
> "Daiya Mitchell" wrote:
>
>
>> This worked on my machine, but test it on a COPY.
>>
>> Select All and use Table | Convert Text to Table. Tell it to break the
>> table at paragraphs, and to create 1 column.
>>
>> Now you've got your word document in a single-column table, one
>> paragraph per cell/row.
>>
>> Put the cursor in the table. Use Table | Insert | Column to the Left.
>> Is that what you wanted?
>>
>>
>> Jim Moberg wrote:
>>
>>> Hi,
>>>
>>> I was wondering if it's possible to take a word document and somehow feed it
>>> into another blank word document so it ends up in a table with two columns.
>>> Each paragraph would be broken out into a separate row. One of the two
>>> columns would remain blank (preferrably the first one).
>>>
>>> The reason I need to do this is because I do data analysis on voice
>>> automated outreach via phone. I currently have to read each of the scripts
>>> we use for the phone calls and figure out where in the script each field is
>>> that's capturing the responses.
>>>
>>> The need for two columns is so that I can type in the field name next to the
>>> paragraph and not mess up the indentation order.
>>>
>>> If this is not clear let me know and I will clarify.
>>>
>>>