Mail Merge Question - HELP!!!!!

Hi all,
Hoping someone can help...
We're doing a large mail merge and the letters are going
into a flat envelope with a winidow for the mailing
address. the problem occurs when the addresses vary by the
number of lines in it. We need the first line of the
letter (Dear Mr. Jones)to "stay put". Is there a way to
lock that line from moving up if the address has fewer
lines in it?

Thanks!
karen

Uttam
Tue Sep 02 17:11:18 CDT 2003

Yes there is way to lock .When you are doing Mail
merge .After selecting the Data Source. Yo hit merge
button, and then it show you two radio buttons one if you
want to suprees blank line and one if you don't want to
suprees the blank lines Check the second radio button

>-----Original Message-----
>Hi all,
>Hoping someone can help...
>We're doing a large mail merge and the letters are going
>into a flat envelope with a winidow for the mailing
>address. the problem occurs when the addresses vary by
the
>number of lines in it. We need the first line of the
>letter (Dear Mr. Jones)to "stay put". Is there a way to
>lock that line from moving up if the address has fewer
>lines in it?
>
>Thanks!
>karen
>.
>

Graham
Wed Sep 03 02:18:05 CDT 2003

There are a number of ways that you can lock the address. The obvious one
that springs to mind is to put the address in a frame with a fixed location
to match your envelope/fold. Then it doesn't matter where the first line is.
In my merges, I tend to fix the first line of the address with paragraph
spacing, so that it is always the same distance from the top of the page. It
shouldn't matter then if the letter moves up and down in response to missing
lines.

--
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Graham Mayor - Word MVP
E-mail gmayor@mvps.org
Web site www.gmayor.dsl.pipex.com
Word MVP web site www.mvps.org/word
<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>



Karen wrote:
> Hi all,
> Hoping someone can help...
> We're doing a large mail merge and the letters are going
> into a flat envelope with a window for the mailing
> address. the problem occurs when the addresses vary by the
> number of lines in it. We need the first line of the
> letter (Dear Mr. Jones)to "stay put". Is there a way to
> lock that line from moving up if the address has fewer
> lines in it?
>
> Thanks!
> karen