Wendy
Wed Jun 16 09:28:40 CDT 2004
Greg, I am working on a similar document. Is it possible to have the document update without using TAB. If the user uses the mouse & clicks on the next field, I find that the document updates sometimes & other times not right away. Is there a macro or something that would have the insertion point move to the next form field as soon as they have selected their choice from the drop down choices (first field). Some users don't know to use TAB.
"Greg Maxey" wrote:
> Steven,
>
> If you practiced with the simple bookmark and REF field, you need to press
> F9 to update REF fields each time after you change the reference.
>
> If you practiced with the protected form method, you need to ensure
> "calculate on exit" is checked in the field settings and press tab after
> entering a new company name.
>
>
> --
> Greg Maxey
> A peer in "peer to peer" support
> Rockledge, FL
> To e-mail, edit out the "w...spam" in gmaxey@whamspammvps.org
>
> Steven wrote:
> > Well, that works, sort of. The document is a confidentiality and
> > non-disclosure agreement. I want to be able to put in a new company
> > name and have it update throughout the document, each time, just by
> > putting it in the one place. Maybe I didn't do it right, but when I
> > changed the value in the coname slot, it did not update again. Is
> > there something more or do I just need to practice more?
> >
> > Steven
> >
> > "Greg" <anonymous@discussions.microsoft.com> wrote in message
> > news:1c01801c45240$158b1ec0$a601280a@phx.gbl...
> >> Steven,
> >>
> >> I will try. Let's perform a quick tutorial.
> >>
> >> Open a new document. Type the company name, select it,
> >> and use Insert>Bookmarks to bookmark the selection. Call
> >> it CoName (type in CoName and click add).
> >>
> >> Now create a reference to the bookmark. Move down a few
> >> lines and type: REF CoName
> >> Select it and press CTRL+F9. You have just created a
> >> reference field to the bookmark. It should look like this:
> >> { REF CoName }. Press ALT+F9 to toggle the field code and
> >> press F9 to update adn display the field result.
> >>
> >> OK, you should now understand a REF field.
> >>
> >> You said you are creating a form. A form is usually
> >> understood to be something that has boilerplate text and
> >> space for users to supply information. For a complete
> >> tuitorial see:
> >>
http://word.mvps.org/FAQs/TblsFldsFms/LinesInForms.htm and
> >> the series of linked articles by Dian Chapman.
> >>
> >> Here is a simple example.
> >>
> >> Open a new blank document. Click View>Toolbars>Forms
> >>
> >> Type Company Name: and then click the "ab|" icon on the
> >> form toolbar.
> >>
> >> Double click the formfield that is displayed, change the
> >> bookmark name to CoName, and check calculate on exit.
> >>
> >> move down a few lines and insert the REF CoName field as
> >> described earlier. Click the padlock icon on the form
> >> toolbar to protect the form. Type in a company name in
> >> the field and hit the tab key.
> >>
> >> You should now see the company name repeated where you
> >> placed the REF Field.
> >>
> >> Hope this gets you started.
> >>
> >>
> >>> -----Original Message-----
> >>> I appreciate your reply but I am having no luck. Would
> >> you please explain
> >>> the entire process in a way that a rank beginner can
> >> understand and follow?
> >>> I would appreciate that even more.
> >>>
> >>> Steven
> >>>
> >>> "Greg" <anonymous@discussions.microsoft.com> wrote in
> >> message
> >>> news:1c2e601c45236$5a7efd80$a501280a@phx.gbl...
> >>>> Steven
> >>>>
> >>>> There are many ways. Your subject reads "forms. If you
> >>>> are using a protected form, you simply need to add
> >>>> references throughout the document to the text field
> >> that
> >>>> holds the company name. Unprotect your form and double
> >>>> click the formfield with the company name. Set the
> >> field
> >>>> setting bookmark to CoName. Check the box
> >>>> marked "calculate of exit." Add REF fields at the other
> >>>> locations { REF CoName } where the { } is entered with
> >>>> CTRL+F9. Press ALT+F9 to toggle the field code to the
> >>>> display, press F9 to update and then reprotect your
> >> form.
> >>>>
> >>>>
> >>>>> -----Original Message-----
> >>>>> I want to create a document that will be used with
> >>>> different companies and I
> >>>>> want to be able to change the company name in one place
> >>>> and have it change
> >>>>> in every place through out the document. How do I do
> >> that?
> >>>>>
> >>>>> --
> >>>>>
> >>>>> Steven
> >>>>>
> >>>>> I'm going to live forever, or die trying!
> >>>>>
> >>>>>
> >>>>> .
> >>>>>
> >>>
> >>>
> >>> .
>
>
>