Creating an index

My wife insists on using Word 97 because she is familiar with it and is
computer phobic. I'm trying to help her create an index for an academic
book for which the page proofs are due any day. However I am running
into a problem.

I know how to mark index entries, etc. But when I try to create the
actual index, on the popup that opens up, everything looks good and I
can
select various options except that the "OK" button is grayed out so I
cannot create the index.

She happens to have Office 2002 on her PC and the same thing happens
there: the OK button for actually creating the index is grayed out!

What could be causing this? Is it a setting or should I re-install her
Word? (OK is not grayed out on my PC).

Thanks.

Jeff

Jeff
Wed Jun 06 04:27:45 CDT 2007

Assuming we can figure out why the OK is grayed out in her Word, there
is an additional problem I would like help with.

The book is in multiple Word 97 documents, each book chapter being in
its own separate document - which is the way the University Press wanted
it. Obviously the created index would need to be for the entire book and
therefore needs to span all the separate chapter documents into one
index.

What is the best way to achieve this? Should I just cut and paste all
the chapters into one "book" document before creating the index or is
there a simpler, "built in" way, for Word to do this? This index would
be a preliminary "working index" from which she will use to create the
real index when she recieves the actual material from the press setting
the text on pages for final approval. These will be sent to her on paper
and not in Word or computer format. So, the actual page numbers in this
temporarily created working index (from her Word files) do not need to
be accurate. They will simply be used to "locate" the indexed words in
the printed material the press will send her and then insert the "real"
page numbers from these prinouts for the Press.

Hope I am clear. Is this the best way to approach this task?

When the material arrives from the press the deadline for creating the
index will be short which is why she is trying to get things ready ahead
of time.

Thank you.

Jeff
....................
Jeff wrote:
> My wife insists on using Word 97 because she is familiar with it and
> is computer phobic. I'm trying to help her create an index for an
> academic book for which the page proofs are due any day. However I
> am running into a problem.
>
> I know how to mark index entries, etc. But when I try to create the
> actual index, on the popup that opens up, everything looks good and I
> can
> select various options except that the "OK" button is grayed out so I
> cannot create the index.
>
> She happens to have Office 2002 on her PC and the same thing happens
> there: the OK button for actually creating the index is grayed out!
>
> What could be causing this? Is it a setting or should I re-install
> her Word? (OK is not grayed out on my PC).
>
> Thanks.
>
> Jeff

Terry
Wed Jun 06 06:52:57 CDT 2007

Look at the RD field for aggregating the index from several document into a
separate new document.

--
Terry Farrell - MS Word MVP

"Jeff" <jeff@naol.com> wrote in message
news:Ox%23XzyBqHHA.3312@TK2MSFTNGP05.phx.gbl...
> Assuming we can figure out why the OK is grayed out in her Word, there is
> an additional problem I would like help with.
>
> The book is in multiple Word 97 documents, each book chapter being in its
> own separate document - which is the way the University Press wanted it.
> Obviously the created index would need to be for the entire book and
> therefore needs to span all the separate chapter documents into one index.
>
> What is the best way to achieve this? Should I just cut and paste all the
> chapters into one "book" document before creating the index or is there a
> simpler, "built in" way, for Word to do this? This index would be a
> preliminary "working index" from which she will use to create the real
> index when she recieves the actual material from the press setting the
> text on pages for final approval. These will be sent to her on paper and
> not in Word or computer format. So, the actual page numbers in this
> temporarily created working index (from her Word files) do not need to be
> accurate. They will simply be used to "locate" the indexed words in the
> printed material the press will send her and then insert the "real" page
> numbers from these prinouts for the Press.
>
> Hope I am clear. Is this the best way to approach this task?
>
> When the material arrives from the press the deadline for creating the
> index will be short which is why she is trying to get things ready ahead
> of time.
>
> Thank you.
>
> Jeff
> ....................
> Jeff wrote:
>> My wife insists on using Word 97 because she is familiar with it and
>> is computer phobic. I'm trying to help her create an index for an
>> academic book for which the page proofs are due any day. However I
>> am running into a problem.
>>
>> I know how to mark index entries, etc. But when I try to create the
>> actual index, on the popup that opens up, everything looks good and I
>> can
>> select various options except that the "OK" button is grayed out so I
>> cannot create the index.
>>
>> She happens to have Office 2002 on her PC and the same thing happens
>> there: the OK button for actually creating the index is grayed out!
>>
>> What could be causing this? Is it a setting or should I re-install
>> her Word? (OK is not grayed out on my PC).
>>
>> Thanks.
>>
>> Jeff
>
>

Jeff
Wed Jun 06 11:58:39 CDT 2007

Thank you.

What about the grayed out "OK" buttons in the index creation fields?

Jeff

Terry Farrell wrote:
> Look at the RD field for aggregating the index from several document
> into a separate new document.
>
>
> "Jeff" <jeff@naol.com> wrote in message
> news:Ox%23XzyBqHHA.3312@TK2MSFTNGP05.phx.gbl...
>> Assuming we can figure out why the OK is grayed out in her Word,
>> there is an additional problem I would like help with.
>>
>> The book is in multiple Word 97 documents, each book chapter being
>> in its own separate document - which is the way the University Press
>> wanted it. Obviously the created index would need to be for the
>> entire book and therefore needs to span all the separate chapter
>> documents into one index. What is the best way to achieve this?
>> Should I just cut and paste
>> all the chapters into one "book" document before creating the index
>> or is there a simpler, "built in" way, for Word to do this? This
>> index would be a preliminary "working index" from which she will use
>> to create the real index when she recieves the actual material from
>> the press setting the text on pages for final approval. These will
>> be sent to her on paper and not in Word or computer format. So, the
>> actual page numbers in this temporarily created working index (from
>> her Word files) do not need to be accurate. They will simply be
>> used to "locate" the indexed words in the printed material the press
>> will send her and then insert the "real" page numbers from these
>> prinouts for the Press. Hope I am clear. Is this the best way to
>> approach this task?
>>
>> When the material arrives from the press the deadline for creating
>> the index will be short which is why she is trying to get things
>> ready ahead of time.
>>
>> Thank you.
>>
>> Jeff
>> ....................
>> Jeff wrote:
>>> My wife insists on using Word 97 because she is familiar with it and
>>> is computer phobic. I'm trying to help her create an index for an
>>> academic book for which the page proofs are due any day. However I
>>> am running into a problem.
>>>
>>> I know how to mark index entries, etc. But when I try to create the
>>> actual index, on the popup that opens up, everything looks good and
>>> I can
>>> select various options except that the "OK" button is grayed out so
>>> I cannot create the index.
>>>
>>> She happens to have Office 2002 on her PC and the same thing happens
>>> there: the OK button for actually creating the index is grayed out!
>>>
>>> What could be causing this? Is it a setting or should I re-install
>>> her Word? (OK is not grayed out on my PC).
>>>
>>> Thanks.
>>>
>>> Jeff

Terry
Wed Jun 06 13:59:11 CDT 2007

Jeff

I really have no idea as it is some 8 years since I last saw Office 97 and I
have worked on 4 different versions since. My only suggestion is that if OK
is greyed out, it means that something isn't correct in the selected options
or there aren't any Index Fields in the document for it to find.

Terry

"Jeff" <jeff@naol.com> wrote in message
news:uroDSvFqHHA.1240@TK2MSFTNGP04.phx.gbl...
> Thank you.
>
> What about the grayed out "OK" buttons in the index creation fields?
>
> Jeff
>
> Terry Farrell wrote:
>> Look at the RD field for aggregating the index from several document
>> into a separate new document.
>>
>>
>> "Jeff" <jeff@naol.com> wrote in message
>> news:Ox%23XzyBqHHA.3312@TK2MSFTNGP05.phx.gbl...
>>> Assuming we can figure out why the OK is grayed out in her Word,
>>> there is an additional problem I would like help with.
>>>
>>> The book is in multiple Word 97 documents, each book chapter being
>>> in its own separate document - which is the way the University Press
>>> wanted it. Obviously the created index would need to be for the
>>> entire book and therefore needs to span all the separate chapter
>>> documents into one index. What is the best way to achieve this? Should I
>>> just cut and paste
>>> all the chapters into one "book" document before creating the index
>>> or is there a simpler, "built in" way, for Word to do this? This
>>> index would be a preliminary "working index" from which she will use
>>> to create the real index when she recieves the actual material from
>>> the press setting the text on pages for final approval. These will
>>> be sent to her on paper and not in Word or computer format. So, the
>>> actual page numbers in this temporarily created working index (from
>>> her Word files) do not need to be accurate. They will simply be
>>> used to "locate" the indexed words in the printed material the press
>>> will send her and then insert the "real" page numbers from these
>>> prinouts for the Press. Hope I am clear. Is this the best way to
>>> approach this task?
>>>
>>> When the material arrives from the press the deadline for creating
>>> the index will be short which is why she is trying to get things
>>> ready ahead of time.
>>>
>>> Thank you.
>>>
>>> Jeff
>>> ....................
>>> Jeff wrote:
>>>> My wife insists on using Word 97 because she is familiar with it and
>>>> is computer phobic. I'm trying to help her create an index for an
>>>> academic book for which the page proofs are due any day. However I
>>>> am running into a problem.
>>>>
>>>> I know how to mark index entries, etc. But when I try to create the
>>>> actual index, on the popup that opens up, everything looks good and
>>>> I can
>>>> select various options except that the "OK" button is grayed out so
>>>> I cannot create the index.
>>>>
>>>> She happens to have Office 2002 on her PC and the same thing happens
>>>> there: the OK button for actually creating the index is grayed out!
>>>>
>>>> What could be causing this? Is it a setting or should I re-install
>>>> her Word? (OK is not grayed out on my PC).
>>>>
>>>> Thanks.
>>>>
>>>> Jeff
>
>

Jeff
Wed Jun 06 15:27:23 CDT 2007

All the options seem correct and it happens in hr Word 2002 too,

Mayve Suzanne knows .......?

Jeff

Terry Farrell wrote:
> Jeff
>
> I really have no idea as it is some 8 years since I last saw Office
> 97 and I have worked on 4 different versions since. My only
> suggestion is that if OK is greyed out, it means that something isn't
> correct in the selected options or there aren't any Index Fields in
> the document for it to find.
> Terry
>
> "Jeff" <jeff@naol.com> wrote in message
> news:uroDSvFqHHA.1240@TK2MSFTNGP04.phx.gbl...
>> Thank you.
>>
>> What about the grayed out "OK" buttons in the index creation fields?
>>
>> Jeff
>>
>> Terry Farrell wrote:
>>> Look at the RD field for aggregating the index from several document
>>> into a separate new document.
>>>
>>>
>>> "Jeff" <jeff@naol.com> wrote in message
>>> news:Ox%23XzyBqHHA.3312@TK2MSFTNGP05.phx.gbl...
>>>> Assuming we can figure out why the OK is grayed out in her Word,
>>>> there is an additional problem I would like help with.
>>>>
>>>> The book is in multiple Word 97 documents, each book chapter being
>>>> in its own separate document - which is the way the University
>>>> Press wanted it. Obviously the created index would need to be for
>>>> the entire book and therefore needs to span all the separate
>>>> chapter
>>>> documents into one index. What is the best way to achieve this?
>>>> Should I just cut and paste
>>>> all the chapters into one "book" document before creating the index
>>>> or is there a simpler, "built in" way, for Word to do this? This
>>>> index would be a preliminary "working index" from which she will
>>>> use to create the real index when she recieves the actual material
>>>> from
>>>> the press setting the text on pages for final approval. These will
>>>> be sent to her on paper and not in Word or computer format. So,
>>>> the actual page numbers in this temporarily created working index
>>>> (from her Word files) do not need to be accurate. They will simply
>>>> be
>>>> used to "locate" the indexed words in the printed material the
>>>> press will send her and then insert the "real" page numbers from
>>>> these prinouts for the Press. Hope I am clear. Is this the best
>>>> way to approach this task?
>>>>
>>>> When the material arrives from the press the deadline for creating
>>>> the index will be short which is why she is trying to get things
>>>> ready ahead of time.
>>>>
>>>> Thank you.
>>>>
>>>> Jeff
>>>> ....................
>>>> Jeff wrote:
>>>>> My wife insists on using Word 97 because she is familiar with it
>>>>> and is computer phobic. I'm trying to help her create an index
>>>>> for an academic book for which the page proofs are due any day.
>>>>> However I am running into a problem.
>>>>>
>>>>> I know how to mark index entries, etc. But when I try to create
>>>>> the actual index, on the popup that opens up, everything looks
>>>>> good and I can
>>>>> select various options except that the "OK" button is grayed out
>>>>> so I cannot create the index.
>>>>>
>>>>> She happens to have Office 2002 on her PC and the same thing
>>>>> happens there: the OK button for actually creating the index is
>>>>> grayed out! What could be causing this? Is it a setting or should
>>>>> I
>>>>> re-install her Word? (OK is not grayed out on my PC).
>>>>>
>>>>> Thanks.
>>>>>
>>>>> Jeff