"Doc Map listing things it shouldn't"

Back to year 2005 ï?? I found in the newsgroups the following about Word 2003:

There is a known issue with the Document Map which causes it to add outline
levels as direct formatting to any text that looks like headings. You can
press CTRL+Q to remove the direct paragraph formatting. But in the long run,
it is probably wiser to use Outline View instead of the Document Map.


I'm writing a very long book with Word 2007 and I have the same problem.
CTRL+Q appears to solve my Document Map problem, however every time I save
and close the document I have the same problem. Any idea ?

Thanks,
Luís

Terry
Mon Dec 10 11:36:08 PST 2007

The key (and this was a bit surprise to many of us when we found out) is
that the DocMap triggers AutoFormat: so if you have a correctly formatted
document, then DocMap does exactly what you expect it to do.

However, if you have been naughty and used direct formatting <g> the
AutoFormat takes a guess at certain direct formatting and may interpret them
as being a heading.

So the answer is to use styles and minimise direct formatting. Also go into
the AUtoFormat options and deselect those that you don't need which may also
stop most of the AUtoFormat malarkey.

--
Terry Farrell - MS Word MVP

"Luís Silva" <Luís Silva@discussions.microsoft.com> wrote in message
news:5F4AAE09-BC16-44D6-B64B-E96BD9CAC618@microsoft.com...
> Back to year 2005 ï?? I found in the newsgroups the following about Word
> 2003:
>
> There is a known issue with the Document Map which causes it to add
> outline
> levels as direct formatting to any text that looks like headings. You can
> press CTRL+Q to remove the direct paragraph formatting. But in the long
> run,
> it is probably wiser to use Outline View instead of the Document Map.
>
>
> I'm writing a very long book with Word 2007 and I have the same problem.
> CTRL+Q appears to solve my Document Map problem, however every time I save
> and close the document I have the same problem. Any idea ?
>
> Thanks,
> Luís
>

LusSilva
Mon Dec 10 14:26:01 PST 2007

Hi,

Unfortunately I'm using styles for everything and no direct formating. Is
there any way to find out if I've direct formating in the document ?

Thanks,
Luís Silva

"Terry Farrell" wrote:

> The key (and this was a bit surprise to many of us when we found out) is
> that the DocMap triggers AutoFormat: so if you have a correctly formatted
> document, then DocMap does exactly what you expect it to do.
>
> However, if you have been naughty and used direct formatting <g> the
> AutoFormat takes a guess at certain direct formatting and may interpret them
> as being a heading.
>
> So the answer is to use styles and minimise direct formatting. Also go into
> the AUtoFormat options and deselect those that you don't need which may also
> stop most of the AUtoFormat malarkey.
>
> --
> Terry Farrell - MS Word MVP
>
> "Lus Silva" <Lus Silva@discussions.microsoft.com> wrote in message
> news:5F4AAE09-BC16-44D6-B64B-E96BD9CAC618@microsoft.com...
> > Back to year 2005 ï?? I found in the newsgroups the following about Word
> > 2003:
> >
> > There is a known issue with the Document Map which causes it to add
> > outline
> > levels as direct formatting to any text that looks like headings. You can
> > press CTRL+Q to remove the direct paragraph formatting. But in the long
> > run,
> > it is probably wiser to use Outline View instead of the Document Map.
> >
> >
> > I'm writing a very long book with Word 2007 and I have the same problem.
> > CTRL+Q appears to solve my Document Map problem, however every time I save
> > and close the document I have the same problem. Any idea ?
> >
> > Thanks,
> > Luís
> >
>

Terry
Mon Dec 10 14:46:39 PST 2007

Open the DocMap and then identify something that should not be there and
click on it to move the focus to that point. First check that the style of
the item is correct and not a heading or something that should be displayed
in the DocMap. If it is correct, select the item and use Ctrl+Spacebar (the
Reset Character command) and see if it changes. If not, use Ctrl+Q (the
Reset Para command).

Terry

"Luís Silva" <LusSilva@discussions.microsoft.com> wrote in message
news:B2A9A061-506C-4A58-AE09-D0817C638025@microsoft.com...
> Hi,
>
> Unfortunately I'm using styles for everything and no direct formating. Is
> there any way to find out if I've direct formating in the document ?
>
> Thanks,
> Luís Silva
>
> "Terry Farrell" wrote:
>
>> The key (and this was a bit surprise to many of us when we found out) is
>> that the DocMap triggers AutoFormat: so if you have a correctly formatted
>> document, then DocMap does exactly what you expect it to do.
>>
>> However, if you have been naughty and used direct formatting <g> the
>> AutoFormat takes a guess at certain direct formatting and may interpret
>> them
>> as being a heading.
>>
>> So the answer is to use styles and minimise direct formatting. Also go
>> into
>> the AUtoFormat options and deselect those that you don't need which may
>> also
>> stop most of the AUtoFormat malarkey.
>>
>> --
>> Terry Farrell - MS Word MVP
>>
>> "Lus Silva" <Lus Silva@discussions.microsoft.com> wrote in message
>> news:5F4AAE09-BC16-44D6-B64B-E96BD9CAC618@microsoft.com...
>> > Back to year 2005 ï?? I found in the newsgroups the following about
>> > Word
>> > 2003:
>> >
>> > There is a known issue with the Document Map which causes it to add
>> > outline
>> > levels as direct formatting to any text that looks like headings. You
>> > can
>> > press CTRL+Q to remove the direct paragraph formatting. But in the long
>> > run,
>> > it is probably wiser to use Outline View instead of the Document Map.
>> >
>> >
>> > I'm writing a very long book with Word 2007 and I have the same
>> > problem.
>> > CTRL+Q appears to solve my Document Map problem, however every time I
>> > save
>> > and close the document I have the same problem. Any idea ?
>> >
>> > Thanks,
>> > Luís
>> >
>>

Klaus
Tue Dec 11 17:05:43 PST 2007

>[...] identify something that should not be there=20

...including empty paragraphs, which should be avoided in well-formatted =
documents, and which DocumentMap's AutoFormat might take as hints for =
intended headings.
But short, bold lines that don't end in punctuation may trigger a change =
in any case, and there's probably nothing that can be done about it...

Daiya Mitchell has written an article including a macro of mine, that =
allows you to fix the problem without resetting all paragraph formatting =
(Ctrl+Q):
http://word.mvps.org/FAQs/General/DocumentMap.htm

Regards,
Klaus