SBS Exchange Calendar & Mail Complicated Issues...

Hello Everyone,

We're running SBS 2003 internally and we have several Internet domain
names forwarded to 2 web sites being hosted by a web hosting company on
our behalf. All employee email accounts are hosted at the
aforementioned web hosting company's mail servers.
All employees' email programs are configured to retrieve email and send
mail using POP3/SMTP from the web hosting company's respective server
addresses and ports.
<bold>Can I setup Exchange as included with SBS 2003 for employees to
have a shared calendar, shared address book, etc. without affecting the
email addresses and domain names currently in use? Are there any
caveats to doing this, especially considering most workstations are
WinXP SP2 and one owner's laptop is Vista Business (Outlook 2K/2003 vs
Windows Vista Mail)? Do we need to standardize and force everyone to
run the same version of Outlook?</bold>

Notes:
It is a small (<10 employees) family-owned office with 2 members of the
same family operating 2 different businesses with 2 different names, 2
different domain names (FQDNs), and 2 different email address name
pools, but sharing 1 network, server, etc. That is one of the reasons
why we decided to host Web sites and email off site. But now, they want
a shared calendar (for appointments, etc.), etc. Please Help!

Thanks,
Fred
<><

davidgold
Wed May 14 05:30:01 PDT 2008

There's no reason you couldn't host both email domains yourself with SBS.
You'd just need to do the first one as usual then add another recipient
policy for the second. You can make the appropriate users have different
primary email addresses dependong on which company they belong to. Then you
could add MS Exchange accounts to each of your users' Outlook and do what you
want with the calendars/contacts.
That said, even if you leave the POP accounts alone you can still add
Exchange accounts to each Outlook client with user@domain.local addresses.
After you add them you'd want to set the pop accounts back to being default.
The only 'problem' with that is what to do about the mailboxes/personal
folders with mail delivery.
I would change the mail delivery to the Mailboxes and import all their
previous mail items from the personal folders (or wherever they were) into
those mailboxes so going forward they don't have to manage both a mailbox and
a personal folders. You could remove the personal folders from their trees
altogether and then they could share the calendars and contacts among
eachother And keep their usual pop mail accounts.
And I don't think the OS's involved are relevant here but you'd want them
all to use at least Outlook 2003 which comes free with SBS.




"F3" wrote:

> Hello Everyone,
>
> We're running SBS 2003 internally and we have several Internet domain
> names forwarded to 2 web sites being hosted by a web hosting company on
> our behalf. All employee email accounts are hosted at the
> aforementioned web hosting company's mail servers.
> All employees' email programs are configured to retrieve email and send
> mail using POP3/SMTP from the web hosting company's respective server
> addresses and ports.
> <bold>Can I setup Exchange as included with SBS 2003 for employees to
> have a shared calendar, shared address book, etc. without affecting the
> email addresses and domain names currently in use? Are there any
> caveats to doing this, especially considering most workstations are
> WinXP SP2 and one owner's laptop is Vista Business (Outlook 2K/2003 vs
> Windows Vista Mail)? Do we need to standardize and force everyone to
> run the same version of Outlook?</bold>
>
> Notes:
> It is a small (<10 employees) family-owned office with 2 members of the
> same family operating 2 different businesses with 2 different names, 2
> different domain names (FQDNs), and 2 different email address name
> pools, but sharing 1 network, server, etc. That is one of the reasons
> why we decided to host Web sites and email off site. But now, they want
> a shared calendar (for appointments, etc.), etc. Please Help!
>
> Thanks,
> Fred
> <><
>

Lanwench
Wed May 14 06:25:39 PDT 2008

davidgold <davidgold@discussions.microsoft.com> wrote:
> There's no reason you couldn't host both email domains yourself with
> SBS. You'd just need to do the first one as usual then add another
> recipient policy for the second. You can make the appropriate users
> have different primary email addresses dependong on which company
> they belong to. Then you could add MS Exchange accounts to each of
> your users' Outlook and do what you want with the calendars/contacts.
> That said, even if you leave the POP accounts alone you can still add
> Exchange accounts to each Outlook client with user@domain.local
> addresses. After you add them you'd want to set the pop accounts back
> to being default. The only 'problem' with that is what to do about
> the mailboxes/personal folders with mail delivery.
> I would change the mail delivery to the Mailboxes and import all their
> previous mail items from the personal folders (or wherever they were)
> into those mailboxes so going forward they don't have to manage both
> a mailbox and a personal folders. You could remove the personal
> folders from their trees altogether and then they could share the
> calendars and contacts among eachother And keep their usual pop mail
> accounts.
> And I don't think the OS's involved are relevant here but you'd want
> them all to use at least Outlook 2003 which comes free with SBS.

Hi - note that there's an existing thread already about this (dated 5/13).
To the OP - please don't multipost.
>
>
>
>
> "F3" wrote:
>
>> Hello Everyone,
>>
>> We're running SBS 2003 internally and we have several Internet domain
>> names forwarded to 2 web sites being hosted by a web hosting company
>> on our behalf. All employee email accounts are hosted at the
>> aforementioned web hosting company's mail servers.
>> All employees' email programs are configured to retrieve email and
>> send mail using POP3/SMTP from the web hosting company's respective
>> server addresses and ports.
>> <bold>Can I setup Exchange as included with SBS 2003 for employees to
>> have a shared calendar, shared address book, etc. without affecting
>> the email addresses and domain names currently in use? Are there any
>> caveats to doing this, especially considering most workstations are
>> WinXP SP2 and one owner's laptop is Vista Business (Outlook 2K/2003
>> vs Windows Vista Mail)? Do we need to standardize and force
>> everyone to run the same version of Outlook?</bold>
>>
>> Notes:
>> It is a small (<10 employees) family-owned office with 2 members of
>> the same family operating 2 different businesses with 2 different
>> names, 2 different domain names (FQDNs), and 2 different email
>> address name pools, but sharing 1 network, server, etc. That is one
>> of the reasons why we decided to host Web sites and email off site.
>> But now, they want a shared calendar (for appointments, etc.), etc.
>> Please Help!
>>
>> Thanks,
>> Fred
>> <><

davidgold
Wed May 14 06:42:01 PDT 2008

yep, I saw that right after I clicked 'post' ;-)


"Lanwench [MVP - Exchange]" wrote:

> davidgold <davidgold@discussions.microsoft.com> wrote:
> > There's no reason you couldn't host both email domains yourself with
> > SBS. You'd just need to do the first one as usual then add another
> > recipient policy for the second. You can make the appropriate users
> > have different primary email addresses dependong on which company
> > they belong to. Then you could add MS Exchange accounts to each of
> > your users' Outlook and do what you want with the calendars/contacts.
> > That said, even if you leave the POP accounts alone you can still add
> > Exchange accounts to each Outlook client with user@domain.local
> > addresses. After you add them you'd want to set the pop accounts back
> > to being default. The only 'problem' with that is what to do about
> > the mailboxes/personal folders with mail delivery.
> > I would change the mail delivery to the Mailboxes and import all their
> > previous mail items from the personal folders (or wherever they were)
> > into those mailboxes so going forward they don't have to manage both
> > a mailbox and a personal folders. You could remove the personal
> > folders from their trees altogether and then they could share the
> > calendars and contacts among eachother And keep their usual pop mail
> > accounts.
> > And I don't think the OS's involved are relevant here but you'd want
> > them all to use at least Outlook 2003 which comes free with SBS.
>
> Hi - note that there's an existing thread already about this (dated 5/13).
> To the OP - please don't multipost.
> >
> >
> >
> >
> > "F3" wrote:
> >
> >> Hello Everyone,
> >>
> >> We're running SBS 2003 internally and we have several Internet domain
> >> names forwarded to 2 web sites being hosted by a web hosting company
> >> on our behalf. All employee email accounts are hosted at the
> >> aforementioned web hosting company's mail servers.
> >> All employees' email programs are configured to retrieve email and
> >> send mail using POP3/SMTP from the web hosting company's respective
> >> server addresses and ports.
> >> <bold>Can I setup Exchange as included with SBS 2003 for employees to
> >> have a shared calendar, shared address book, etc. without affecting
> >> the email addresses and domain names currently in use? Are there any
> >> caveats to doing this, especially considering most workstations are
> >> WinXP SP2 and one owner's laptop is Vista Business (Outlook 2K/2003
> >> vs Windows Vista Mail)? Do we need to standardize and force
> >> everyone to run the same version of Outlook?</bold>
> >>
> >> Notes:
> >> It is a small (<10 employees) family-owned office with 2 members of
> >> the same family operating 2 different businesses with 2 different
> >> names, 2 different domain names (FQDNs), and 2 different email
> >> address name pools, but sharing 1 network, server, etc. That is one
> >> of the reasons why we decided to host Web sites and email off site.
> >> But now, they want a shared calendar (for appointments, etc.), etc.
> >> Please Help!
> >>
> >> Thanks,
> >> Fred
> >> <><
>
>
>
>