Employee retired - stopping e-mail

Hi,

What is the proper way to bounce e-mail coming in for a certain employee who
has left the company? We have a lady whose only work e-mail was internal to
the company, but she gets tons of spam (i.e. careerbuilder alerts, weather
updates, etc). She recently retired, and I disabled her account, but I think
e-mail to her is still hitting the server, and I would like to bounce it
before coming into my SBS/Exchange server. What is the proper way to do
this? Her e-mail does not need to be forwarded to anyone else.

Mike

AllenM
Thu May 08 12:52:20 PDT 2008

First of all email cannot be delivered to an account that has been disabled.
Why do you think email is still being delivered to her? A trick I use is
that I create a bogus SMTP addy for that user such as
fakeuser1@fakedomain.com. I set this account to be the primary and delete
the legitimate SMTP address.

"Mike" <Mike@discussions.microsoft.com> wrote in message
news:C2BAFD40-46C4-43B7-9BA0-DF8C17E1C31C@microsoft.com...
> Hi,
>
> What is the proper way to bounce e-mail coming in for a certain employee
> who
> has left the company? We have a lady whose only work e-mail was internal
> to
> the company, but she gets tons of spam (i.e. careerbuilder alerts, weather
> updates, etc). She recently retired, and I disabled her account, but I
> think
> e-mail to her is still hitting the server, and I would like to bounce it
> before coming into my SBS/Exchange server. What is the proper way to do
> this? Her e-mail does not need to be forwarded to anyone else.
>
> Mike
>

Mike
Thu May 08 13:33:01 PDT 2008

Allen,

You are right, an easy test would be to send an e-mail to that account and
see what happens. I did, and it bounced telling me deliver had been refused.
I guess I wasn't sure that simply disabling the account stopped e-mail from
delivering to the inbox, but it does.

Thanks,

Mike


"AllenM" wrote:

> First of all email cannot be delivered to an account that has been disabled.
> Why do you think email is still being delivered to her? A trick I use is
> that I create a bogus SMTP addy for that user such as
> fakeuser1@fakedomain.com. I set this account to be the primary and delete
> the legitimate SMTP address.
>
> "Mike" <Mike@discussions.microsoft.com> wrote in message
> news:C2BAFD40-46C4-43B7-9BA0-DF8C17E1C31C@microsoft.com...
> > Hi,
> >
> > What is the proper way to bounce e-mail coming in for a certain employee
> > who
> > has left the company? We have a lady whose only work e-mail was internal
> > to
> > the company, but she gets tons of spam (i.e. careerbuilder alerts, weather
> > updates, etc). She recently retired, and I disabled her account, but I
> > think
> > e-mail to her is still hitting the server, and I would like to bounce it
> > before coming into my SBS/Exchange server. What is the proper way to do
> > this? Her e-mail does not need to be forwarded to anyone else.
> >
> > Mike
> >
>
>
>

AllenM
Thu May 08 13:38:15 PDT 2008

;)


"Mike" <Mike@discussions.microsoft.com> wrote in message
news:865C86B0-7292-480C-A600-1AF2953C37F5@microsoft.com...
> Allen,
>
> You are right, an easy test would be to send an e-mail to that account and
> see what happens. I did, and it bounced telling me deliver had been
> refused.
> I guess I wasn't sure that simply disabling the account stopped e-mail
> from
> delivering to the inbox, but it does.
>
> Thanks,
>
> Mike
>
>
> "AllenM" wrote:
>
>> First of all email cannot be delivered to an account that has been
>> disabled.
>> Why do you think email is still being delivered to her? A trick I use is
>> that I create a bogus SMTP addy for that user such as
>> fakeuser1@fakedomain.com. I set this account to be the primary and delete
>> the legitimate SMTP address.
>>
>> "Mike" <Mike@discussions.microsoft.com> wrote in message
>> news:C2BAFD40-46C4-43B7-9BA0-DF8C17E1C31C@microsoft.com...
>> > Hi,
>> >
>> > What is the proper way to bounce e-mail coming in for a certain
>> > employee
>> > who
>> > has left the company? We have a lady whose only work e-mail was
>> > internal
>> > to
>> > the company, but she gets tons of spam (i.e. careerbuilder alerts,
>> > weather
>> > updates, etc). She recently retired, and I disabled her account, but I
>> > think
>> > e-mail to her is still hitting the server, and I would like to bounce
>> > it
>> > before coming into my SBS/Exchange server. What is the proper way to
>> > do
>> > this? Her e-mail does not need to be forwarded to anyone else.
>> >
>> > Mike
>> >
>>
>>
>>

Lanwench
Thu May 08 12:42:19 PDT 2008

Mike <Mike@discussions.microsoft.com> wrote:
> Hi,
>
> What is the proper way to bounce e-mail coming in for a certain
> employee who has left the company? We have a lady whose only work
> e-mail was internal to the company, but she gets tons of spam (i.e.
> careerbuilder alerts, weather updates, etc). She recently retired,
> and I disabled her account, but I think e-mail to her is still
> hitting the server, and I would like to bounce it before coming into
> my SBS/Exchange server. What is the proper way to do this? Her
> e-mail does not need to be forwarded to anyone else.
>
> Mike

You can:
Get rid of the account entirely, or
Get rid of the mailbox associated with the account, or
Change the e-mail address on it to something nonsensical (if you need to
keep it around for a while for some reason. )

Lanwench
Thu May 08 21:02:37 PDT 2008

AllenM <noreply@NoEmail.com> wrote:
> First of all email cannot be delivered to an account that has been
> disabled.

Ah. Sure it cam:

http://exchangepedia.com/blog/2007/12/disabled-mailboxes-can-they-really.html

> Why do you think email is still being delivered to her? A
> trick I use is that I create a bogus SMTP addy for that user such as
> fakeuser1@fakedomain.com. I set this account to be the primary and
> delete the legitimate SMTP address.
>
> "Mike" <Mike@discussions.microsoft.com> wrote in message
> news:C2BAFD40-46C4-43B7-9BA0-DF8C17E1C31C@microsoft.com...
>> Hi,
>>
>> What is the proper way to bounce e-mail coming in for a certain
>> employee who
>> has left the company? We have a lady whose only work e-mail was
>> internal to
>> the company, but she gets tons of spam (i.e. careerbuilder alerts,
>> weather updates, etc). She recently retired, and I disabled her
>> account, but I think
>> e-mail to her is still hitting the server, and I would like to
>> bounce it before coming into my SBS/Exchange server. What is the
>> proper way to do this? Her e-mail does not need to be forwarded to
>> anyone else. Mike