Delete Messages from Administrator Account

Tutorials Win: Microsoft Windows Forum

I'm running SBS2003 Server. The Administrator Exchange account has 22,000
messages now.

How can I delete all of them efficiently?

None of the messages are needed.

Thanks,

Paul
Top

Re: Delete Messages from Administrator Account by Cris

Cris
Tue May 06 10:04:13 PDT 2008

This is a multi-part message in MIME format.

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Content-Type: text/plain;
charset="iso-8859-1"
Content-Transfer-Encoding: quoted-printable

Outlook Web Access?

--=20
Cris Hanna [SBS-MVP]
------------------------------------------
MVPs Do Not Work For Microsoft
-----------------------------------------------------
Please do not contact me directly. Please post only in the newsgroup so =
all can benefit


"Paul Jonson" <paulj@intheus.com> wrote in message =
news:eFwKDq5rIHA.3604@TK2MSFTNGP03.phx.gbl...
I'm running SBS2003 Server. The Administrator Exchange account has =
22,000=20
messages now.

How can I delete all of them efficiently?

None of the messages are needed.

Thanks,

Paul=20


------=_NextPart_000_037A_01C8AF71.4C9186B0
Content-Type: text/html;
charset="iso-8859-1"
Content-Transfer-Encoding: quoted-printable

<!DOCTYPE HTML PUBLIC "-//W3C//DTD HTML 4.0 Transitional//EN">
<HTML><HEAD>
<META http-equiv=3DContent-Type content=3D"text/html; =
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<META content=3D"MSHTML 6.00.2900.5512" name=3DGENERATOR>
<STYLE></STYLE>
</HEAD>
<BODY bgColor=3D#ffffff>
<DIV><FONT face=3DArial size=3D2>Outlook Web Access?</FONT></DIV>
<DIV><BR>-- <BR>Cris Hanna=20
[SBS-MVP]<BR>------------------------------------------<BR>MVPs Do Not =
Work For=20
Microsoft<BR>-----------------------------------------------------<BR>Ple=
ase do=20
not contact me directly.&nbsp; Please post only in the newsgroup so all =
can=20
benefit</DIV>
<DIV>&nbsp;</DIV>
<DIV>&nbsp;</DIV>
<DIV>"Paul Jonson" &lt;<A=20
href=3D"mailto:paulj@intheus.com">paulj@intheus.com</A>&gt; wrote in =
message <A=20
href=3D"news:eFwKDq5rIHA.3604@TK2MSFTNGP03.phx.gbl">news:eFwKDq5rIHA.3604=
@TK2MSFTNGP03.phx.gbl</A>...</DIV>I'm=20
running SBS2003 Server.&nbsp; The Administrator Exchange account has =
22,000=20
<BR>messages now.<BR><BR>How can I delete all of them =
efficiently?<BR><BR>None=20
of the messages are needed.<BR><BR>Thanks,<BR><BR>Paul =
<BR><BR></BODY></HTML>

------=_NextPart_000_037A_01C8AF71.4C9186B0--

Top

Re: Delete Messages from Administrator Account by Paul

Paul
Tue May 06 10:24:04 PDT 2008

Cris,

I have webaccess, but deleting the messages one page at a time will take days.

Is there another way?

Paul

"Cris Hanna [SBS-MVP]" wrote:

> Outlook Web Access?
>
> --
> Cris Hanna [SBS-MVP]
> ------------------------------------------
> MVPs Do Not Work For Microsoft
> -----------------------------------------------------
> Please do not contact me directly. Please post only in the newsgroup so all can benefit
>
>
> "Paul Jonson" <paulj@intheus.com> wrote in message news:eFwKDq5rIHA.3604@TK2MSFTNGP03.phx.gbl...
> I'm running SBS2003 Server. The Administrator Exchange account has 22,000
> messages now.
>
> How can I delete all of them efficiently?
>
> None of the messages are needed.
>
> Thanks,
>
> Paul
>
>
Top

Re: Delete Messages from Administrator Account by Charlie

Charlie
Tue May 06 10:23:17 PDT 2008

<shudder> OWA is painful for deleting messages.

An easier solution is to open the mailbox directly from your regular Outlook
account. File->Open->Other User's Folder

You'll need to make sure your account has privileges to open the
Administrator's account. ADUC -> Users Container -> Properties of the
Administrator account -> Exchange Advanced tab -> Mailbox Rights button.

--
Charlie.
http://msmvps.com/blogs/xperts64
http://mvp.support.microsoft.com/profile/charlie.russel


"Cris Hanna [SBS-MVP]" <crisnospamhanna@cpunospamservices.net> wrote in
message news:%23CL02s5rIHA.800@TK2MSFTNGP02.phx.gbl...
Outlook Web Access?

--
Cris Hanna [SBS-MVP]
------------------------------------------
MVPs Do Not Work For Microsoft
-----------------------------------------------------
Please do not contact me directly. Please post only in the newsgroup so all
can benefit


"Paul Jonson" <paulj@intheus.com> wrote in message
news:eFwKDq5rIHA.3604@TK2MSFTNGP03.phx.gbl...
I'm running SBS2003 Server. The Administrator Exchange account has 22,000
messages now.

How can I delete all of them efficiently?

None of the messages are needed.

Thanks,

Paul


Top

Re: Delete Messages from Administrator Account by kj

kj
Tue May 06 10:55:52 PDT 2008

Paul Jonson wrote:
> Cris,
>
> I have webaccess, but deleting the messages one page at a time will
> take days.
>
> Is there another way?
>
> Paul

You can shorten it to perhaps "hours" by changing the items per page to 100
instead of the default 25(?), but it's still painfull that way. Better to
open the mailbox as Charlie described if possible and delete in mass.


>
> "Cris Hanna [SBS-MVP]" wrote:
>
>> Outlook Web Access?
>>
>> --
>> Cris Hanna [SBS-MVP]
>> ------------------------------------------
>> MVPs Do Not Work For Microsoft
>> -----------------------------------------------------
>> Please do not contact me directly. Please post only in the
>> newsgroup so all can benefit
>>
>>
>> "Paul Jonson" <paulj@intheus.com> wrote in message
>> news:eFwKDq5rIHA.3604@TK2MSFTNGP03.phx.gbl... I'm running SBS2003
>> Server. The Administrator Exchange account has 22,000
>> messages now.
>>
>> How can I delete all of them efficiently?
>>
>> None of the messages are needed.
>>
>> Thanks,
>>
>> Paul

--
/kj


Top

Re: Delete Messages from Administrator Account by Lanwench

Lanwench
Tue May 06 11:16:25 PDT 2008

Paul Jonson <paulj@intheus.com> wrote:
> I'm running SBS2003 Server. The Administrator Exchange account has
> 22,000 messages now.
>
> How can I delete all of them efficiently?
>
> None of the messages are needed.
>
> Thanks,
>
> Paul

Forget trying to open and work with a mailbox that has 22k items in a folder
using Outlook - it's a nightmare (and OWA won't help as it doesn't let you
see all items on one page).

The easiest thing to do (and which will prevent this being a problem in the
future) is to set up a "mailbox management" recipient policy filtered on the
Administrator mailbox - to delete messages over X days old.

How to use recipient policies to control mailboxes in Exchange 2000 and
Exchange 2003
http://support.microsoft.com/kb/319188

....and a nice tutorial
http://www.msexchange.org/tutorials/Mailbox-Management.html

You can set up policies for all users, to empty Junk E-Mail, Deleted Items,
whatnot. Just be careful with your filters and always run it in "report only
mode" first.


Top

Re: Delete Messages from Administrator Account by Charlie

Charlie
Tue May 06 11:31:43 PDT 2008

Good point! I always forget about those policies, since they never apply to
my own site - I keep everything forever, and periodically archive old stuff
(over 6 months or so) off PSTs.

--
Charlie.
http://msmvps.com/blogs/xperts64
http://mvp.support.microsoft.com/profile/charlie.russel


"Lanwench [MVP - Exchange]"
<lanwench@heybuddy.donotsendme.unsolicitedmailatyahoo.com> wrote in message
news:up$QMV6rIHA.1316@TK2MSFTNGP06.phx.gbl...
> Paul Jonson <paulj@intheus.com> wrote:
>> I'm running SBS2003 Server. The Administrator Exchange account has
>> 22,000 messages now.
>>
>> How can I delete all of them efficiently?
>>
>> None of the messages are needed.
>>
>> Thanks,
>>
>> Paul
>
> Forget trying to open and work with a mailbox that has 22k items in a
> folder using Outlook - it's a nightmare (and OWA won't help as it doesn't
> let you see all items on one page).
>
> The easiest thing to do (and which will prevent this being a problem in
> the future) is to set up a "mailbox management" recipient policy filtered
> on the Administrator mailbox - to delete messages over X days old.
>
> How to use recipient policies to control mailboxes in Exchange 2000 and
> Exchange 2003
> http://support.microsoft.com/kb/319188
>
> ....and a nice tutorial
> http://www.msexchange.org/tutorials/Mailbox-Management.html
>
> You can set up policies for all users, to empty Junk E-Mail, Deleted
> Items, whatnot. Just be careful with your filters and always run it in
> "report only mode" first.
>

Top

Re: Delete Messages from Administrator Account by kj

kj
Tue May 06 11:40:24 PDT 2008

Lanwench [MVP - Exchange] wrote:
> Paul Jonson <paulj@intheus.com> wrote:
>> I'm running SBS2003 Server. The Administrator Exchange account has
>> 22,000 messages now.
>>
>> How can I delete all of them efficiently?
>>
>> None of the messages are needed.
>>
>> Thanks,
>>
>> Paul
>
> Forget trying to open and work with a mailbox that has 22k items in a
> folder using Outlook - it's a nightmare (and OWA won't help as it
> doesn't let you see all items on one page).
>
> The easiest thing to do (and which will prevent this being a problem
> in the future) is to set up a "mailbox management" recipient policy
> filtered on the Administrator mailbox - to delete messages over X
> days old.
> How to use recipient policies to control mailboxes in Exchange 2000
> and Exchange 2003
> http://support.microsoft.com/kb/319188
>
> ....and a nice tutorial
> http://www.msexchange.org/tutorials/Mailbox-Management.html
>
> You can set up policies for all users, to empty Junk E-Mail, Deleted
> Items, whatnot. Just be careful with your filters and always run it
> in "report only mode" first.

From first hand usage, this does work well and will nicely tidy up neglected
mailboxes. However it can be tricky and it's easy to have undesired
consequences apply to other mailboxes as well.


OP, If you do use Outlook, add the shift key to the delete to permanently
delete bypassing the (Outlook) deleted items folder.



--
/kj


Top

Re: Delete Messages from Administrator Account by Lanwench

Lanwench
Tue May 06 11:46:02 PDT 2008

kj [SBS MVP] <KevinJ.SBS@SPAMFREE.gmail.com> wrote:
> Lanwench [MVP - Exchange] wrote:
>> Paul Jonson <paulj@intheus.com> wrote:
>>> I'm running SBS2003 Server. The Administrator Exchange account has
>>> 22,000 messages now.
>>>
>>> How can I delete all of them efficiently?
>>>
>>> None of the messages are needed.
>>>
>>> Thanks,
>>>
>>> Paul
>>
>> Forget trying to open and work with a mailbox that has 22k items in a
>> folder using Outlook - it's a nightmare (and OWA won't help as it
>> doesn't let you see all items on one page).
>>
>> The easiest thing to do (and which will prevent this being a problem
>> in the future) is to set up a "mailbox management" recipient policy
>> filtered on the Administrator mailbox - to delete messages over X
>> days old.
>> How to use recipient policies to control mailboxes in Exchange 2000
>> and Exchange 2003
>> http://support.microsoft.com/kb/319188
>>
>> ....and a nice tutorial
>> http://www.msexchange.org/tutorials/Mailbox-Management.html
>>
>> You can set up policies for all users, to empty Junk E-Mail, Deleted
>> Items, whatnot. Just be careful with your filters and always run it
>> in "report only mode" first.
>
> From first hand usage, this does work well and will nicely tidy up
> neglected mailboxes. However it can be tricky and it's easy to have
> undesired consequences apply to other mailboxes as well.

Yep - good to reinforce that. Hence my comment to be careful with filtering
and *always* set it up to do a report-only run first. Otherwise, bad things
can happen to IT people. Like, things enacted by mobs of angry users bearing
pitchforks & torches.


>
> OP, If you do use Outlook, add the shift key to the delete to
> permanently delete bypassing the (Outlook) deleted items folder.

Definitely. But remember, performance opening this mailbox the first time
will not only suck, it will make the whole server's performance suck.


Top

Re: Delete Messages from Administrator Account by Lanwench

Lanwench
Tue May 06 11:44:01 PDT 2008

Charlie Russel - MVP <charlie@mvKILLALLSPAMMERSps.org> wrote:
> Good point! I always forget about those policies, since they never
> apply to my own site - I keep everything forever, and periodically
> archive old stuff (over 6 months or so) off PSTs.

Pack rat ;-)

Yes, these are very useful - esp for deleted items & junk mail.
>
>
> "Lanwench [MVP - Exchange]"
> <lanwench@heybuddy.donotsendme.unsolicitedmailatyahoo.com> wrote in
> message news:up$QMV6rIHA.1316@TK2MSFTNGP06.phx.gbl...
>> Paul Jonson <paulj@intheus.com> wrote:
>>> I'm running SBS2003 Server. The Administrator Exchange account has
>>> 22,000 messages now.
>>>
>>> How can I delete all of them efficiently?
>>>
>>> None of the messages are needed.
>>>
>>> Thanks,
>>>
>>> Paul
>>
>> Forget trying to open and work with a mailbox that has 22k items in a
>> folder using Outlook - it's a nightmare (and OWA won't help as it
>> doesn't let you see all items on one page).
>>
>> The easiest thing to do (and which will prevent this being a problem
>> in the future) is to set up a "mailbox management" recipient policy
>> filtered on the Administrator mailbox - to delete messages over X
>> days old. How to use recipient policies to control mailboxes in Exchange
>> 2000
>> and Exchange 2003
>> http://support.microsoft.com/kb/319188
>>
>> ....and a nice tutorial
>> http://www.msexchange.org/tutorials/Mailbox-Management.html
>>
>> You can set up policies for all users, to empty Junk E-Mail, Deleted
>> Items, whatnot. Just be careful with your filters and always run it
>> in "report only mode" first.



Top

Re: Delete Messages from Administrator Account by Paul

Paul
Tue May 06 12:02:02 PDT 2008

I connected via Outlook Express and deleted the messages.

Took 10 minutes.

I didn't have the Shift Key pressed as suggested.

What can I do to remove them faster.

The reason for cleaning this us it the data store is getting quite large.

Paul

"Lanwench [MVP - Exchange]" wrote:

> kj [SBS MVP] <KevinJ.SBS@SPAMFREE.gmail.com> wrote:
> > Lanwench [MVP - Exchange] wrote:
> >> Paul Jonson <paulj@intheus.com> wrote:
> >>> I'm running SBS2003 Server. The Administrator Exchange account has
> >>> 22,000 messages now.
> >>>
> >>> How can I delete all of them efficiently?
> >>>
> >>> None of the messages are needed.
> >>>
> >>> Thanks,
> >>>
> >>> Paul
> >>
> >> Forget trying to open and work with a mailbox that has 22k items in a
> >> folder using Outlook - it's a nightmare (and OWA won't help as it
> >> doesn't let you see all items on one page).
> >>
> >> The easiest thing to do (and which will prevent this being a problem
> >> in the future) is to set up a "mailbox management" recipient policy
> >> filtered on the Administrator mailbox - to delete messages over X
> >> days old.
> >> How to use recipient policies to control mailboxes in Exchange 2000
> >> and Exchange 2003
> >> http://support.microsoft.com/kb/319188
> >>
> >> ....and a nice tutorial
> >> http://www.msexchange.org/tutorials/Mailbox-Management.html
> >>
> >> You can set up policies for all users, to empty Junk E-Mail, Deleted
> >> Items, whatnot. Just be careful with your filters and always run it
> >> in "report only mode" first.
> >
> > From first hand usage, this does work well and will nicely tidy up
> > neglected mailboxes. However it can be tricky and it's easy to have
> > undesired consequences apply to other mailboxes as well.
>
> Yep - good to reinforce that. Hence my comment to be careful with filtering
> and *always* set it up to do a report-only run first. Otherwise, bad things
> can happen to IT people. Like, things enacted by mobs of angry users bearing
> pitchforks & torches.
>
>
> >
> > OP, If you do use Outlook, add the shift key to the delete to
> > permanently delete bypassing the (Outlook) deleted items folder.
>
> Definitely. But remember, performance opening this mailbox the first time
> will not only suck, it will make the whole server's performance suck.
>
>
>
Top

Re: Delete Messages from Administrator Account by kj

kj
Tue May 06 12:04:36 PDT 2008

Lanwench [MVP - Exchange] wrote:
> kj [SBS MVP] <KevinJ.SBS@SPAMFREE.gmail.com> wrote:
>> Lanwench [MVP - Exchange] wrote:
>>> Paul Jonson <paulj@intheus.com> wrote:
>>>> I'm running SBS2003 Server. The Administrator Exchange account has
>>>> 22,000 messages now.
>>>>
>>>> How can I delete all of them efficiently?
>>>>
>>>> None of the messages are needed.
>>>>
>>>> Thanks,
>>>>
>>>> Paul
>>>
>>> Forget trying to open and work with a mailbox that has 22k items in
>>> a folder using Outlook - it's a nightmare (and OWA won't help as it
>>> doesn't let you see all items on one page).
>>>
>>> The easiest thing to do (and which will prevent this being a problem
>>> in the future) is to set up a "mailbox management" recipient policy
>>> filtered on the Administrator mailbox - to delete messages over X
>>> days old.
>>> How to use recipient policies to control mailboxes in Exchange 2000
>>> and Exchange 2003
>>> http://support.microsoft.com/kb/319188
>>>
>>> ....and a nice tutorial
>>> http://www.msexchange.org/tutorials/Mailbox-Management.html
>>>
>>> You can set up policies for all users, to empty Junk E-Mail, Deleted
>>> Items, whatnot. Just be careful with your filters and always run it
>>> in "report only mode" first.
>>
>> From first hand usage, this does work well and will nicely tidy up
>> neglected mailboxes. However it can be tricky and it's easy to have
>> undesired consequences apply to other mailboxes as well.
>
> Yep - good to reinforce that. Hence my comment to be careful with
> filtering and *always* set it up to do a report-only run first.
> Otherwise, bad things can happen to IT people. Like, things enacted
> by mobs of angry users bearing pitchforks & torches.

Precisely. Run with full report and examine carefully for a few passes. Nice
to get comfy with ldap queries anyway.

>>
>> OP, If you do use Outlook, add the shift key to the delete to
>> permanently delete bypassing the (Outlook) deleted items folder.
>
> Definitely. But remember, performance opening this mailbox the first
> time will not only suck, it will make the whole server's performance
> suck.

If opened in a new profile with cached mode enabled, it *will* bite.

If profile built manually and cached mode turned off, or set priviledges for
the mailbox and open other users folders (non cached) it shouldn't be too
bad. Certainly better than hours, days, or weeks <g>

--
/kj


Top

Re: Delete Messages from Administrator Account by Lanwench

Lanwench
Tue May 06 12:23:40 PDT 2008

Paul Jonson <Paul Jonson@discussions.microsoft.com> wrote:
> I connected via Outlook Express

POP3? IMAP?

> and deleted the messages.
>
> Took 10 minutes.
>
> I didn't have the Shift Key pressed as suggested.

That won't matter as much if you used OE. It would matter more if you opened
it in Outlook directly.
>
> What can I do to remove them faster.

Nothing if you're using this method.
>
> The reason for cleaning this us it the data store is getting quite
> large.

Keep it from getting large - use mailbox management (carefully!) and mailbox
quotas for all users.
>
> Paul
>
> "Lanwench [MVP - Exchange]" wrote:
>
>> kj [SBS MVP] <KevinJ.SBS@SPAMFREE.gmail.com> wrote:
>>> Lanwench [MVP - Exchange] wrote:
>>>> Paul Jonson <paulj@intheus.com> wrote:
>>>>> I'm running SBS2003 Server. The Administrator Exchange account
>>>>> has 22,000 messages now.
>>>>>
>>>>> How can I delete all of them efficiently?
>>>>>
>>>>> None of the messages are needed.
>>>>>
>>>>> Thanks,
>>>>>
>>>>> Paul
>>>>
>>>> Forget trying to open and work with a mailbox that has 22k items
>>>> in a folder using Outlook - it's a nightmare (and OWA won't help
>>>> as it doesn't let you see all items on one page).
>>>>
>>>> The easiest thing to do (and which will prevent this being a
>>>> problem in the future) is to set up a "mailbox management"
>>>> recipient policy filtered on the Administrator mailbox - to delete
>>>> messages over X days old.
>>>> How to use recipient policies to control mailboxes in Exchange 2000
>>>> and Exchange 2003
>>>> http://support.microsoft.com/kb/319188
>>>>
>>>> ....and a nice tutorial
>>>> http://www.msexchange.org/tutorials/Mailbox-Management.html
>>>>
>>>> You can set up policies for all users, to empty Junk E-Mail,
>>>> Deleted Items, whatnot. Just be careful with your filters and
>>>> always run it in "report only mode" first.
>>>
>>> From first hand usage, this does work well and will nicely tidy up
>>> neglected mailboxes. However it can be tricky and it's easy to have
>>> undesired consequences apply to other mailboxes as well.
>>
>> Yep - good to reinforce that. Hence my comment to be careful with
>> filtering and *always* set it up to do a report-only run first.
>> Otherwise, bad things can happen to IT people. Like, things enacted
>> by mobs of angry users bearing pitchforks & torches.
>>
>>
>>>
>>> OP, If you do use Outlook, add the shift key to the delete to
>>> permanently delete bypassing the (Outlook) deleted items folder.
>>
>> Definitely. But remember, performance opening this mailbox the first
>> time will not only suck, it will make the whole server's performance
>> suck.



Top

Re: Delete Messages from Administrator Account by Charlie

Charlie
Tue May 06 12:41:49 PDT 2008

Guilty as charged. :)

But it has been sometimes useful, and with the price of HD space, hardly
onerous. Of course, that's NOT what I'd suggest for most small business
environments.

--
Charlie.
http://msmvps.com/blogs/xperts64
http://mvp.support.microsoft.com/profile/charlie.russel


"Lanwench [MVP - Exchange]"
<lanwench@heybuddy.donotsendme.unsolicitedmailatyahoo.com> wrote in message
news:evFvRo6rIHA.4392@TK2MSFTNGP03.phx.gbl...
> Charlie Russel - MVP <charlie@mvKILLALLSPAMMERSps.org> wrote:
>> Good point! I always forget about those policies, since they never
>> apply to my own site - I keep everything forever, and periodically
>> archive old stuff (over 6 months or so) off PSTs.
>
> Pack rat ;-)
>
> Yes, these are very useful - esp for deleted items & junk mail.
>>
>>
>> "Lanwench [MVP - Exchange]"
>> <lanwench@heybuddy.donotsendme.unsolicitedmailatyahoo.com> wrote in
>> message news:up$QMV6rIHA.1316@TK2MSFTNGP06.phx.gbl...
>>> Paul Jonson <paulj@intheus.com> wrote:
>>>> I'm running SBS2003 Server. The Administrator Exchange account has
>>>> 22,000 messages now.
>>>>
>>>> How can I delete all of them efficiently?
>>>>
>>>> None of the messages are needed.
>>>>
>>>> Thanks,
>>>>
>>>> Paul
>>>
>>> Forget trying to open and work with a mailbox that has 22k items in a
>>> folder using Outlook - it's a nightmare (and OWA won't help as it
>>> doesn't let you see all items on one page).
>>>
>>> The easiest thing to do (and which will prevent this being a problem
>>> in the future) is to set up a "mailbox management" recipient policy
>>> filtered on the Administrator mailbox - to delete messages over X
>>> days old. How to use recipient policies to control mailboxes in Exchange
>>> 2000
>>> and Exchange 2003
>>> http://support.microsoft.com/kb/319188
>>>
>>> ....and a nice tutorial
>>> http://www.msexchange.org/tutorials/Mailbox-Management.html
>>>
>>> You can set up policies for all users, to empty Junk E-Mail, Deleted
>>> Items, whatnot. Just be careful with your filters and always run it
>>> in "report only mode" first.
>
>
>

Top

Re: Delete Messages from Administrator Account by Lanwench

Lanwench
Tue May 06 12:48:27 PDT 2008

kj [SBS MVP] <KevinJ.SBS@SPAMFREE.gmail.com> wrote:
> Lanwench [MVP - Exchange] wrote:
>> kj [SBS MVP] <KevinJ.SBS@SPAMFREE.gmail.com> wrote:
>>> Lanwench [MVP - Exchange] wrote:
>>>> Paul Jonson <paulj@intheus.com> wrote:
>>>>> I'm running SBS2003 Server. The Administrator Exchange account
>>>>> has 22,000 messages now.
>>>>>
>>>>> How can I delete all of them efficiently?
>>>>>
>>>>> None of the messages are needed.
>>>>>
>>>>> Thanks,
>>>>>
>>>>> Paul
>>>>
>>>> Forget trying to open and work with a mailbox that has 22k items in
>>>> a folder using Outlook - it's a nightmare (and OWA won't help as it
>>>> doesn't let you see all items on one page).
>>>>
>>>> The easiest thing to do (and which will prevent this being a
>>>> problem in the future) is to set up a "mailbox management"
>>>> recipient policy filtered on the Administrator mailbox - to delete
>>>> messages over X days old.
>>>> How to use recipient policies to control mailboxes in Exchange 2000
>>>> and Exchange 2003
>>>> http://support.microsoft.com/kb/319188
>>>>
>>>> ....and a nice tutorial
>>>> http://www.msexchange.org/tutorials/Mailbox-Management.html
>>>>
>>>> You can set up policies for all users, to empty Junk E-Mail,
>>>> Deleted Items, whatnot. Just be careful with your filters and
>>>> always run it in "report only mode" first.
>>>
>>> From first hand usage, this does work well and will nicely tidy up
>>> neglected mailboxes. However it can be tricky and it's easy to have
>>> undesired consequences apply to other mailboxes as well.
>>
>> Yep - good to reinforce that. Hence my comment to be careful with
>> filtering and *always* set it up to do a report-only run first.
>> Otherwise, bad things can happen to IT people. Like, things enacted
>> by mobs of angry users bearing pitchforks & torches.
>
> Precisely. Run with full report and examine carefully for a few
> passes. Nice to get comfy with ldap queries anyway.
>
>>>
>>> OP, If you do use Outlook, add the shift key to the delete to
>>> permanently delete bypassing the (Outlook) deleted items folder.
>>
>> Definitely. But remember, performance opening this mailbox the first
>> time will not only suck, it will make the whole server's performance
>> suck.
>
> If opened in a new profile with cached mode enabled, it *will* bite.
>
> If profile built manually and cached mode turned off, or set
> priviledges for the mailbox and open other users folders (non cached)
> it shouldn't be too bad. Certainly better than hours, days, or weeks
> <g>

I think it'll be worse without cached mode from the client's perspective.
Ever try navigating around a folder with 22k items in it?


Top

Re: Delete Messages from Administrator Account by Lanwench

Lanwench
Tue May 06 12:51:21 PDT 2008

Charlie Russel - MVP <charlie@mvKILLALLSPAMMERSps.org> wrote:
> Guilty as charged. :)
>
> But it has been sometimes useful, and with the price of HD space,
> hardly onerous. Of course, that's NOT what I'd suggest for most small
> business environments.
>

We all do stuff on our own networks we'd be ashamed for anyone else to
see.... ;-)


>
> "Lanwench [MVP - Exchange]"
> <lanwench@heybuddy.donotsendme.unsolicitedmailatyahoo.com> wrote in
> message news:evFvRo6rIHA.4392@TK2MSFTNGP03.phx.gbl...
>> Charlie Russel - MVP <charlie@mvKILLALLSPAMMERSps.org> wrote:
>>> Good point! I always forget about those policies, since they never
>>> apply to my own site - I keep everything forever, and periodically
>>> archive old stuff (over 6 months or so) off PSTs.
>>
>> Pack rat ;-)
>>
>> Yes, these are very useful - esp for deleted items & junk mail.
>>>
>>>
>>> "Lanwench [MVP - Exchange]"
>>> <lanwench@heybuddy.donotsendme.unsolicitedmailatyahoo.com> wrote in
>>> message news:up$QMV6rIHA.1316@TK2MSFTNGP06.phx.gbl...
>>>> Paul Jonson <paulj@intheus.com> wrote:
>>>>> I'm running SBS2003 Server. The Administrator Exchange account
>>>>> has 22,000 messages now.
>>>>>
>>>>> How can I delete all of them efficiently?
>>>>>
>>>>> None of the messages are needed.
>>>>>
>>>>> Thanks,
>>>>>
>>>>> Paul
>>>>
>>>> Forget trying to open and work with a mailbox that has 22k items
>>>> in a folder using Outlook - it's a nightmare (and OWA won't help
>>>> as it doesn't let you see all items on one page).
>>>>
>>>> The easiest thing to do (and which will prevent this being a
>>>> problem in the future) is to set up a "mailbox management" recipient
>>>> policy
>>>> filtered on the Administrator mailbox - to delete messages over X
>>>> days old. How to use recipient policies to control mailboxes in
>>>> Exchange 2000
>>>> and Exchange 2003
>>>> http://support.microsoft.com/kb/319188
>>>>
>>>> ....and a nice tutorial
>>>> http://www.msexchange.org/tutorials/Mailbox-Management.html
>>>>
>>>> You can set up policies for all users, to empty Junk E-Mail,
>>>> Deleted Items, whatnot. Just be careful with your filters and
>>>> always run it in "report only mode" first.



Top

Re: Delete Messages from Administrator Account by kj

kj
Tue May 06 13:21:27 PDT 2008

Lanwench [MVP - Exchange] wrote:
> kj [SBS MVP] <KevinJ.SBS@SPAMFREE.gmail.com> wrote:
>> Lanwench [MVP - Exchange] wrote:
>>> kj [SBS MVP] <KevinJ.SBS@SPAMFREE.gmail.com> wrote:
>>>> Lanwench [MVP - Exchange] wrote:
>>>>> Paul Jonson <paulj@intheus.com> wrote:
>>>>>> I'm running SBS2003 Server. The Administrator Exchange account
>>>>>> has 22,000 messages now.
>>>>>>
>>>>>> How can I delete all of them efficiently?
>>>>>>
>>>>>> None of the messages are needed.
>>>>>>
>>>>>> Thanks,
>>>>>>
>>>>>> Paul
>>>>>
>>>>> Forget trying to open and work with a mailbox that has 22k items
>>>>> in a folder using Outlook - it's a nightmare (and OWA won't help
>>>>> as it doesn't let you see all items on one page).
>>>>>
>>>>> The easiest thing to do (and which will prevent this being a
>>>>> problem in the future) is to set up a "mailbox management"
>>>>> recipient policy filtered on the Administrator mailbox - to delete
>>>>> messages over X days old.
>>>>> How to use recipient policies to control mailboxes in Exchange
>>>>> 2000 and Exchange 2003
>>>>> http://support.microsoft.com/kb/319188
>>>>>
>>>>> ....and a nice tutorial
>>>>> http://www.msexchange.org/tutorials/Mailbox-Management.html
>>>>>
>>>>> You can set up policies for all users, to empty Junk E-Mail,
>>>>> Deleted Items, whatnot. Just be careful with your filters and
>>>>> always run it in "report only mode" first.
>>>>
>>>> From first hand usage, this does work well and will nicely tidy up
>>>> neglected mailboxes. However it can be tricky and it's easy to have
>>>> undesired consequences apply to other mailboxes as well.
>>>
>>> Yep - good to reinforce that. Hence my comment to be careful with
>>> filtering and *always* set it up to do a report-only run first.
>>> Otherwise, bad things can happen to IT people. Like, things enacted
>>> by mobs of angry users bearing pitchforks & torches.
>>
>> Precisely. Run with full report and examine carefully for a few
>> passes. Nice to get comfy with ldap queries anyway.
>>
>>>>
>>>> OP, If you do use Outlook, add the shift key to the delete to
>>>> permanently delete bypassing the (Outlook) deleted items folder.
>>>
>>> Definitely. But remember, performance opening this mailbox the first
>>> time will not only suck, it will make the whole server's performance
>>> suck.
>>
>> If opened in a new profile with cached mode enabled, it *will* bite.
>>
>> If profile built manually and cached mode turned off, or set
>> priviledges for the mailbox and open other users folders (non cached)
>> it shouldn't be too bad. Certainly better than hours, days, or weeks
>> <g>
>
> I think it'll be worse without cached mode from the client's
> perspective. Ever try navigating around a folder with 22k items in it?

Like Charlie, guilty as charged.

Navigating? ^A (control A to select all items) & Shift + Delete <g>


--
/kj


Top

Re: Delete Messages from Administrator Account by Charlie

Charlie
Tue May 06 15:14:38 PDT 2008

You mean like my 4 NIC SBS Premium box? (yeah, I really do have such a
beast. The joys of running WAY too many betas, some of which don't play well
with others and need their own subnet.)

--
Charlie.
http://msmvps.com/blogs/xperts64
http://mvp.support.microsoft.com/profile/charlie.russel


"Lanwench [MVP - Exchange]"
<lanwench@heybuddy.donotsendme.unsolicitedmailatyahoo.com> wrote in message
news:%23D5AsX7rIHA.4952@TK2MSFTNGP05.phx.gbl...
> Charlie Russel - MVP <charlie@mvKILLALLSPAMMERSps.org> wrote:
>> Guilty as charged. :)
>>
>> But it has been sometimes useful, and with the price of HD space,
>> hardly onerous. Of course, that's NOT what I'd suggest for most small
>> business environments.
>>
>
> We all do stuff on our own networks we'd be ashamed for anyone else to
> see.... ;-)
>
>
>>
>> "Lanwench [MVP - Exchange]"
>> <lanwench@heybuddy.donotsendme.unsolicitedmailatyahoo.com> wrote in
>> message news:evFvRo6rIHA.4392@TK2MSFTNGP03.phx.gbl...
>>> Charlie Russel - MVP <charlie@mvKILLALLSPAMMERSps.org> wrote:
>>>> Good point! I always forget about those policies, since they never
>>>> apply to my own site - I keep everything forever, and periodically
>>>> archive old stuff (over 6 months or so) off PSTs.
>>>
>>> Pack rat ;-)
>>>
>>> Yes, these are very useful - esp for deleted items & junk mail.
>>>>
>>>>
>>>> "Lanwench [MVP - Exchange]"
>>>> <lanwench@heybuddy.donotsendme.unsolicitedmailatyahoo.com> wrote in
>>>> message news:up$QMV6rIHA.1316@TK2MSFTNGP06.phx.gbl...
>>>>> Paul Jonson <paulj@intheus.com> wrote:
>>>>>> I'm running SBS2003 Server. The Administrator Exchange account
>>>>>> has 22,000 messages now.
>>>>>>
>>>>>> How can I delete all of them efficiently?
>>>>>>
>>>>>> None of the messages are needed.
>>>>>>
>>>>>> Thanks,
>>>>>>
>>>>>> Paul
>>>>>
>>>>> Forget trying to open and work with a mailbox that has 22k items
>>>>> in a folder using Outlook - it's a nightmare (and OWA won't help
>>>>> as it doesn't let you see all items on one page).
>>>>>
>>>>> The easiest thing to do (and which will prevent this being a
>>>>> problem in the future) is to set up a "mailbox management" recipient
>>>>> policy
>>>>> filtered on the Administrator mailbox - to delete messages over X
>>>>> days old. How to use recipient policies to control mailboxes in
>>>>> Exchange 2000
>>>>> and Exchange 2003
>>>>> http://support.microsoft.com/kb/319188
>>>>>
>>>>> ....and a nice tutorial
>>>>> http://www.msexchange.org/tutorials/Mailbox-Management.html
>>>>>
>>>>> You can set up policies for all users, to empty Junk E-Mail,
>>>>> Deleted Items, whatnot. Just be careful with your filters and
>>>>> always run it in "report only mode" first.
>
>
>

Top

Re: Delete Messages from Administrator Account by Lanwench

Lanwench
Tue May 06 15:49:01 PDT 2008

Charlie Russel - MVP <charlie@mvKILLALLSPAMMERSps.org> wrote:
> You mean like my 4 NIC SBS Premium box? (yeah, I really do have such a
> beast. The joys of running WAY too many betas, some of which don't
> play well with others and need their own subnet.)

Yeah, that!
Conversely, I used to run my whole business using an old IBM Thinkpad as a
server. Worked like a champ for years - Windows, Exchange, whatnot. I don't
*recommend* it to anyone, mind you. But small apartments have their
limitations.

Now I'm going to migrate to VMWare for my SBS on a nicer piece of hardware.
Not supported, sure.But I'm the only one who has to support it. ;-)
>
>
> "Lanwench [MVP - Exchange]"
> <lanwench@heybuddy.donotsendme.unsolicitedmailatyahoo.com> wrote in
> message news:%23D5AsX7rIHA.4952@TK2MSFTNGP05.phx.gbl...
>> Charlie Russel - MVP <charlie@mvKILLALLSPAMMERSps.org> wrote:
>>> Guilty as charged. :)
>>>
>>> But it has been sometimes useful, and with the price of HD space,
>>> hardly onerous. Of course, that's NOT what I'd suggest for most
>>> small business environments.
>>>
>>
>> We all do stuff on our own networks we'd be ashamed for anyone else
>> to see.... ;-)
>>
>>
>>>
>>> "Lanwench [MVP - Exchange]"
>>> <lanwench@heybuddy.donotsendme.unsolicitedmailatyahoo.com> wrote in
>>> message news:evFvRo6rIHA.4392@TK2MSFTNGP03.phx.gbl...
>>>> Charlie Russel - MVP <charlie@mvKILLALLSPAMMERSps.org> wrote:
>>>>> Good point! I always forget about those policies, since they never
>>>>> apply to my own site - I keep everything forever, and periodically
>>>>> archive old stuff (over 6 months or so) off PSTs.
>>>>
>>>> Pack rat ;-)
>>>>
>>>> Yes, these are very useful - esp for deleted items & junk mail.
>>>>>
>>>>>
>>>>> "Lanwench [MVP - Exchange]"
>>>>> <lanwench@heybuddy.donotsendme.unsolicitedmailatyahoo.com> wrote
>>>>> in message news:up$QMV6rIHA.1316@TK2MSFTNGP06.phx.gbl...
>>>>>> Paul Jonson <paulj@intheus.com> wrote:
>>>>>>> I'm running SBS2003 Server. The Administrator Exchange account
>>>>>>> has 22,000 messages now.
>>>>>>>
>>>>>>> How can I delete all of them efficiently?
>>>>>>>
>>>>>>> None of the messages are needed.
>>>>>>>
>>>>>>> Thanks,
>>>>>>>
>>>>>>> Paul
>>>>>>
>>>>>> Forget trying to open and work with a mailbox that has 22k items
>>>>>> in a folder using Outlook - it's a nightmare (and OWA won't help
>>>>>> as it doesn't let you see all items on one page).
>>>>>>
>>>>>> The easiest thing to do (and which will prevent this being a
>>>>>> problem in the future) is to set up a "mailbox management"
>>>>>> recipient policy
>>>>>> filtered on the Administrator mailbox - to delete messages over X
>>>>>> days old. How to use recipient policies to control mailboxes in
>>>>>> Exchange 2000
>>>>>> and Exchange 2003
>>>>>> http://support.microsoft.com/kb/319188
>>>>>>
>>>>>> ....and a nice tutorial
>>>>>> http://www.msexchange.org/tutorials/Mailbox-Management.html
>>>>>>
>>>>>> You can set up policies for all users, to empty Junk E-Mail,
>>>>>> Deleted Items, whatnot. Just be careful with your filters and
>>>>>> always run it in "report only mode" first.



Top

Re: Delete Messages from Administrator Account by Larry

Larry
Tue May 06 17:09:30 PDT 2008

Hi Paul:

Not addressed afaik, so far, is what caused all the messages and what you
should do in the future to avoid so many messages showing up in the
administrators mail box.

Some usual causes are alerts, ndr's, virus detection, including the admin in
all distribution lists, including the daily reports and the av reports, and
there are more. But those related to email/spam/ndr's are by far the most
prolific.

Wait a few days and start a new thread with the kinds of messages you see in
the Admin's mail box if you want help in preventing this kind of trouble.

--
Larry

Please post the resolution to
your issue so that all can benefit.


"Paul Jonson" <paulj@intheus.com> wrote in message
news:eFwKDq5rIHA.3604@TK2MSFTNGP03.phx.gbl...
> I'm running SBS2003 Server. The Administrator Exchange account has 22,000
> messages now.
>
> How can I delete all of them efficiently?
>
> None of the messages are needed.
>
> Thanks,
>
> Paul
>


Top

Re: Delete Messages from Administrator Account by Charlie

Charlie
Tue May 06 17:39:48 PDT 2008

Mine will be running as a Hyper-V child partition. And hey, that ThinkPad
had a solid 2 hour UPS with it. How many SBS servers have anything close?

--
Charlie.
http://msmvps.com/blogs/xperts64
http://mvp.support.microsoft.com/profile/charlie.russel


"Lanwench [MVP - Exchange]"
<lanwench@heybuddy.donotsendme.unsolicitedmailatyahoo.com> wrote in message
news:ubcM6v8rIHA.2188@TK2MSFTNGP04.phx.gbl...
> Charlie Russel - MVP <charlie@mvKILLALLSPAMMERSps.org> wrote:
>> You mean like my 4 NIC SBS Premium box? (yeah, I really do have such a
>> beast. The joys of running WAY too many betas, some of which don't
>> play well with others and need their own subnet.)
>
> Yeah, that!
> Conversely, I used to run my whole business using an old IBM Thinkpad as a
> server. Worked like a champ for years - Windows, Exchange, whatnot. I
> don't *recommend* it to anyone, mind you. But small apartments have their
> limitations.
>
> Now I'm going to migrate to VMWare for my SBS on a nicer piece of
> hardware. Not supported, sure.But I'm the only one who has to support it.
> ;-)
>>
>>
>> "Lanwench [MVP - Exchange]"
>> <lanwench@heybuddy.donotsendme.unsolicitedmailatyahoo.com> wrote in
>> message news:%23D5AsX7rIHA.4952@TK2MSFTNGP05.phx.gbl...
>>> Charlie Russel - MVP <charlie@mvKILLALLSPAMMERSps.org> wrote:
>>>> Guilty as charged. :)
>>>>
>>>> But it has been sometimes useful, and with the price of HD space,
>>>> hardly onerous. Of course, that's NOT what I'd suggest for most
>>>> small business environments.
>>>>
>>>
>>> We all do stuff on our own networks we'd be ashamed for anyone else
>>> to see.... ;-)
>>>
>>>
>>>>
>>>> "Lanwench [MVP - Exchange]"
>>>> <lanwench@heybuddy.donotsendme.unsolicitedmailatyahoo.com> wrote in
>>>> message news:evFvRo6rIHA.4392@TK2MSFTNGP03.phx.gbl...
>>>>> Charlie Russel - MVP <charlie@mvKILLALLSPAMMERSps.org> wrote:
>>>>>> Good point! I always forget about those policies, since they never
>>>>>> apply to my own site - I keep everything forever, and periodically
>>>>>> archive old stuff (over 6 months or so) off PSTs.
>>>>>
>>>>> Pack rat ;-)
>>>>>
>>>>> Yes, these are very useful - esp for deleted items & junk mail.
>>>>>>
>>>>>>
>>>>>> "Lanwench [MVP - Exchange]"
>>>>>> <lanwench@heybuddy.donotsendme.unsolicitedmailatyahoo.com> wrote
>>>>>> in message news:up$QMV6rIHA.1316@TK2MSFTNGP06.phx.gbl...
>>>>>>> Paul Jonson <paulj@intheus.com> wrote:
>>>>>>>> I'm running SBS2003 Server. The Administrator Exchange account
>>>>>>>> has 22,000 messages now.
>>>>>>>>
>>>>>>>> How can I delete all of them efficiently?
>>>>>>>>
>>>>>>>> None of the messages are needed.
>>>>>>>>
>>>>>>>> Thanks,
>>>>>>>>
>>>>>>>> Paul
>>>>>>>
>>>>>>> Forget trying to open and work with a mailbox that has 22k items
>>>>>>> in a folder using Outlook - it's a nightmare (and OWA won't help
>>>>>>> as it doesn't let you see all items on one page).
>>>>>>>
>>>>>>> The easiest thing to do (and which will prevent this being a
>>>>>>> problem in the future) is to set up a "mailbox management"
>>>>>>> recipient policy
>>>>>>> filtered on the Administrator mailbox - to delete messages over X
>>>>>>> days old. How to use recipient policies to control mailboxes in
>>>>>>> Exchange 2000
>>>>>>> and Exchange 2003
>>>>>>> http://support.microsoft.com/kb/319188
>>>>>>>
>>>>>>> ....and a nice tutorial
>>>>>>> http://www.msexchange.org/tutorials/Mailbox-Management.html
>>>>>>>
>>>>>>> You can set up policies for all users, to empty Junk E-Mail,
>>>>>>> Deleted Items, whatnot. Just be careful with your filters and
>>>>>>> always run it in "report only mode" first.
>
>
>

Top

Re: Delete Messages from Administrator Account by Charlie

Charlie
Tue May 06 17:40:46 PDT 2008

And having the address be your public address when you registered your
internet domain name. Before they had the ability to make your whois records
private. ;)

--
Charlie.
http://msmvps.com/blogs/xperts64
http://mvp.support.microsoft.com/profile/charlie.russel


"Larry Struckmeyer [SBS-MVP]" <lstruckmeyer(at)mis-wizards(dot)com> wrote in
message news:OA5bga9rIHA.2188@TK2MSFTNGP04.phx.gbl...
> Hi Paul:
>
> Not addressed afaik, so far, is what caused all the messages and what you
> should do in the future to avoid so many messages showing up in the
> administrators mail box.
>
> Some usual causes are alerts, ndr's, virus detection, including the admin
> in all distribution lists, including the daily reports and the av reports,
> and there are more. But those related to email/spam/ndr's are by far the
> most prolific.
>
> Wait a few days and start a new thread with the kinds of messages you see
> in the Admin's mail box if you want help in preventing this kind of
> trouble.
>
> --
> Larry
>
> Please post the resolution to
> your issue so that all can benefit.
>
>
> "Paul Jonson" <paulj@intheus.com> wrote in message
> news:eFwKDq5rIHA.3604@TK2MSFTNGP03.phx.gbl...
>> I'm running SBS2003 Server. The Administrator Exchange account has
>> 22,000 messages now.
>>
>> How can I delete all of them efficiently?
>>
>> None of the messages are needed.
>>
>> Thanks,
>>
>> Paul
>>
>
>

Top