Outlook Rules

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I have a client who has been using Outlook as a standalone POP3 client. He
now has a new laptop that he will be using with Exchange on SBS 2003. He has
a lot (around 450) rules that take incoming mail and deliver the messages to
specific folders and then send him an alert that he has received mail from
the person. I exported the rules to a file and then attempted to import them
to the new laptop. All but about 6 of the rules will not import correctly. It
seems as if Outlook now sees the folder path as different. Is there any way
to import these rules and not have to recreate all of them?
Top

Re: Outlook Rules by Roady

Roady
Fri Mar 14 17:06:36 PDT 2008

Aside from your issue, having 450 rules is a really bad way to organize your
emails. I've came across this many times though and often I could reduce the
amount of rules down to 10 or less when you also use a combination of Search
Folders, custom views, categories and automatic formatting. Rules really
isn't the only way to organize your mail.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"Roger Hale" <RogerHale@discussions.microsoft.com> wrote in message
news:535E6013-17FF-4C30-AFBB-B8948604CF1C@microsoft.com...
> I have a client who has been using Outlook as a standalone POP3 client. He
> now has a new laptop that he will be using with Exchange on SBS 2003. He
> has
> a lot (around 450) rules that take incoming mail and deliver the messages
> to
> specific folders and then send him an alert that he has received mail from
> the person. I exported the rules to a file and then attempted to import
> them
> to the new laptop. All but about 6 of the rules will not import correctly.
> It
> seems as if Outlook now sees the folder path as different. Is there any
> way
> to import these rules and not have to recreate all of them?

Top

Re: Outlook Rules by RogerHale

RogerHale
Fri Mar 14 17:34:00 PDT 2008

Thanks for answering. I believe that you're probably right, but it isn't my
email. My client uses them and I am in the unfortunate position of trying to
get them onto a new computer.

"Roady [MVP]" wrote:

> Aside from your issue, having 450 rules is a really bad way to organize your
> emails. I've came across this many times though and often I could reduce the
> amount of rules down to 10 or less when you also use a combination of Search
> Folders, custom views, categories and automatic formatting. Rules really
> isn't the only way to organize your mail.
>
> --
> Robert Sparnaaij [MVP-Outlook]
> Coauthor, Configuring Microsoft Outlook 2003
> http://www.howto-outlook.com/
> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>
> http://www.msoutlook.info/
> Real World Questions, Real World Answers
>
> -----
>
> "Roger Hale" <RogerHale@discussions.microsoft.com> wrote in message
> news:535E6013-17FF-4C30-AFBB-B8948604CF1C@microsoft.com...
> > I have a client who has been using Outlook as a standalone POP3 client. He
> > now has a new laptop that he will be using with Exchange on SBS 2003. He
> > has
> > a lot (around 450) rules that take incoming mail and deliver the messages
> > to
> > specific folders and then send him an alert that he has received mail from
> > the person. I exported the rules to a file and then attempted to import
> > them
> > to the new laptop. All but about 6 of the rules will not import correctly.
> > It
> > seems as if Outlook now sees the folder path as different. Is there any
> > way
> > to import these rules and not have to recreate all of them?
>
Top

Re: Outlook Rules by Roady

Roady
Sat Mar 15 03:57:05 PDT 2008

Changing PCs and email systems means it's a really good time to clean up and
change bad habits ;-)
The time spent on trying to get a grip on his/her mail rules spaghetti can
also be spent on explaining how they should do it properly instead. This
will also increase their productivity and reduce the support calls needed.
Surely they can see the benefit in that?

The alternative is indeed manually recreating/correcting the rules. You did
a full migration, some things simply cannot be migrated.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"Roger Hale" <RogerHale@discussions.microsoft.com> wrote in message
news:9F85A9D4-D4E2-4970-A232-12AA45C6E8D0@microsoft.com...
> Thanks for answering. I believe that you're probably right, but it isn't
> my
> email. My client uses them and I am in the unfortunate position of trying
> to
> get them onto a new computer.
>
> "Roady [MVP]" wrote:
>
>> Aside from your issue, having 450 rules is a really bad way to organize
>> your
>> emails. I've came across this many times though and often I could reduce
>> the
>> amount of rules down to 10 or less when you also use a combination of
>> Search
>> Folders, custom views, categories and automatic formatting. Rules really
>> isn't the only way to organize your mail.
>>
>> --
>> Robert Sparnaaij [MVP-Outlook]
>> Coauthor, Configuring Microsoft Outlook 2003
>> http://www.howto-outlook.com/
>> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>>
>> http://www.msoutlook.info/
>> Real World Questions, Real World Answers
>>
>> -----
>>
>> "Roger Hale" <RogerHale@discussions.microsoft.com> wrote in message
>> news:535E6013-17FF-4C30-AFBB-B8948604CF1C@microsoft.com...
>> > I have a client who has been using Outlook as a standalone POP3 client.
>> > He
>> > now has a new laptop that he will be using with Exchange on SBS 2003.
>> > He
>> > has
>> > a lot (around 450) rules that take incoming mail and deliver the
>> > messages
>> > to
>> > specific folders and then send him an alert that he has received mail
>> > from
>> > the person. I exported the rules to a file and then attempted to import
>> > them
>> > to the new laptop. All but about 6 of the rules will not import
>> > correctly.
>> > It
>> > seems as if Outlook now sees the folder path as different. Is there any
>> > way
>> > to import these rules and not have to recreate all of them?
>>
Top

Re: Outlook Rules by RogerHale

RogerHale
Sat Mar 15 15:03:00 PDT 2008

Roady,

Thanks for your advice. I was really hoping I could just simply import his
rules, but it looks like that isn't going to happen. I will look at other
ways to help him manage his email.

"Roady [MVP]" wrote:

> Aside from your issue, having 450 rules is a really bad way to organize your
> emails. I've came across this many times though and often I could reduce the
> amount of rules down to 10 or less when you also use a combination of Search
> Folders, custom views, categories and automatic formatting. Rules really
> isn't the only way to organize your mail.
>
> --
> Robert Sparnaaij [MVP-Outlook]
> Coauthor, Configuring Microsoft Outlook 2003
> http://www.howto-outlook.com/
> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>
> http://www.msoutlook.info/
> Real World Questions, Real World Answers
>
> -----
>
> "Roger Hale" <RogerHale@discussions.microsoft.com> wrote in message
> news:535E6013-17FF-4C30-AFBB-B8948604CF1C@microsoft.com...
> > I have a client who has been using Outlook as a standalone POP3 client. He
> > now has a new laptop that he will be using with Exchange on SBS 2003. He
> > has
> > a lot (around 450) rules that take incoming mail and deliver the messages
> > to
> > specific folders and then send him an alert that he has received mail from
> > the person. I exported the rules to a file and then attempted to import
> > them
> > to the new laptop. All but about 6 of the rules will not import correctly.
> > It
> > seems as if Outlook now sees the folder path as different. Is there any
> > way
> > to import these rules and not have to recreate all of them?
>
Top