set up a rule with reply to unwanted mail

I want to block email from someone - which i have done
but i also want them to receive a message stating i do not accept junk mail
but will accept sensible emails

Brian
Fri May 09 08:11:52 PDT 2008

mailfiltering <mailfiltering@discussions.microsoft.com> wrote:

> I want to block email from someone - which i have done
> but i also want them to receive a message stating i do not accept
> junk mail but will accept sensible emails

You could create a rule that replies with that notice whenever you receive a
message from them, but there's no way that rule could possibly distingush
their junk from their sensible mail, so even if they were to send you
something sensible, they'd still get the response.
--
Brian Tillman [MVP-Outlook]

Linda
Mon Jul 07 17:02:01 PDT 2008

This question seems to have been treated like a joke, but my situation is
very similar and it really is serious to me, as I'm sure it is to
mailfiltering. Could someone try to give a serious response/ Please?

I receive CONSTANT "FW" emails (jokes and advice) from a person, asking her
to stop has done no good. Unfortunately I DO still need to receive serious
emails from her. I tried setting up a Rule where the message is
automatically sent to the Delete folder if the words "Fw:" are in the subject
line. It used to work in XP but now that I'm using Vista it won't kick in.
At least she has finally learned (after threatening her) how to use
"Undisclosed Recipients" instead of broadcasting my email addy to everyone in
her address book!

Can anyone walk me through how to do this in Vista? BTW, "Forward "can be
FW:, Fw: FW and Fw.

I'd really appreciate it!

Thanks!

"mailfiltering" wrote:

> I want to block email from someone - which i have done
> but i also want them to receive a message stating i do not accept junk mail
> but will accept sensible emails

Brian
Tue Jul 08 15:01:29 PDT 2008

Linda <Linda@discussions.microsoft.com> wrote:

> Can anyone walk me through how to do this in Vista? BTW, "Forward
> "can be FW:, Fw: FW and Fw.

Outlook's rules are not case-sensitive, so "FW", "Fw", "fw", and "fW" will
all match. The condition you should try is "with "FW:" in the subject"
--
Brian Tillman [MVP-Outlook]

Linda
Tue Jul 08 15:57:00 PDT 2008

Thanks Brian, I had it set up with every variation---it might have been
confusing it. I've changed it to just one "Fw"

I also noticed she is sending to
"Undisclosed-Recipient:;"@xx00-01-router.domain.com" (I changed the numbers
and letters for privacy). Will just adding "Undisclosed-Recipient" in the
"Sent To" be enough or do I have to add the entire thing? The part after the
semi-colon includes my domain name, so I'm assuming that could potentially
still be disclosing my address to everyone she sends these to? Is that in
fact no different than giving out my address? If so, I'm afraid I will have
to block her completely. I receive a lot of SPAM that I'm sure originates
from her sending to everyone in her address book.

While on the subject, is there a way to send an "Auto-Reply" when mail
arrives *from her* saying "This person does not accept Forwarded Messages or
messages not solely intended for the recipient? (or wording similar to
that?) I searched and couldn't find a way to do it. I need to make it clear
to a very thick-headed person that I don't want these sent to me.

Thanks again, you have no idea how irritating and what a problem this has
become!

"Brian Tillman" wrote:

> Linda <Linda@discussions.microsoft.com> wrote:
>
> > Can anyone walk me through how to do this in Vista? BTW, "Forward
> > "can be FW:, Fw: FW and Fw.
>
> Outlook's rules are not case-sensitive, so "FW", "Fw", "fw", and "fW" will
> all match. The condition you should try is "with "FW:" in the subject"
> --
> Brian Tillman [MVP-Outlook]
>
>

Brian
Wed Jul 09 08:14:59 PDT 2008

Linda <Linda@discussions.microsoft.com> wrote:

> I also noticed she is sending to
> "Undisclosed-Recipient:;"@xx00-01-router.domain.com" (I changed the
> numbers and letters for privacy). Will just adding
> "Undisclosed-Recipient" in the "Sent To" be enough or do I have to
> add the entire thing?

The fact she's using Bcc complicates things. I'm not sure you'll be able to
test for "Undisclosed" with the Sent To condition, but you may be able to
use the "with specific words in the header" condition, with the specific
words being "undisclosed". Of course, that might catch more Bcc mail than
just hers.

> While on the subject, is there a way to send an "Auto-Reply" when mail
> arrives *from her* saying "This person does not accept Forwarded
> Messages or messages not solely intended for the recipient? (or
> wording similar to that?) I searched and couldn't find a way to do
> it. I need to make it clear to a very thick-headed person that I
> don't want these sent to me.

You should be able to create a rule with two conditions, one being from her
and the other with "fw:" in the subject, whose action is a particular reply.

My personal approach to your dilemma would be to report her to my and her
superiors. Where I work, there is a well-defined e-mail use policy and
forwarding nonsense items violates that policy. We can report stuff
anonymously if we wish as well.
--
Brian Tillman [MVP-Outlook]

Linda
Wed Jul 09 08:39:04 PDT 2008

Thanks Brian, I'll give that a try. if I can just get one "Auto Reply" to
her hopefully she'll get it.

I wish it was as easy as notifying a supervisor! This person is an extended
family member and it's a bit of a sticky situation. If "nice" doesn't work
this time I'm afraid I will just have to block her completely. I only have
contact when there is an emergency (like a family death) but she insists on
sending all this junk to everyone!

Really appreciate the help---glad you are here!

Thanks again!

"Brian Tillman" wrote:

> Linda <Linda@discussions.microsoft.com> wrote:
>
> > I also noticed she is sending to
> > "Undisclosed-Recipient:;"@xx00-01-router.domain.com" (I changed the
> > numbers and letters for privacy). Will just adding
> > "Undisclosed-Recipient" in the "Sent To" be enough or do I have to
> > add the entire thing?
>
> The fact she's using Bcc complicates things. I'm not sure you'll be able to
> test for "Undisclosed" with the Sent To condition, but you may be able to
> use the "with specific words in the header" condition, with the specific
> words being "undisclosed". Of course, that might catch more Bcc mail than
> just hers.
>
> > While on the subject, is there a way to send an "Auto-Reply" when mail
> > arrives *from her* saying "This person does not accept Forwarded
> > Messages or messages not solely intended for the recipient? (or
> > wording similar to that?) I searched and couldn't find a way to do
> > it. I need to make it clear to a very thick-headed person that I
> > don't want these sent to me.
>
> You should be able to create a rule with two conditions, one being from her
> and the other with "fw:" in the subject, whose action is a particular reply.
>
> My personal approach to your dilemma would be to report her to my and her
> superiors. Where I work, there is a well-defined e-mail use policy and
> forwarding nonsense items violates that policy. We can report stuff
> anonymously if we wish as well.
> --
> Brian Tillman [MVP-Outlook]
>
>

Brian
Wed Jul 09 10:44:50 PDT 2008

Linda <Linda@discussions.microsoft.com> wrote:

> I wish it was as easy as notifying a supervisor!

For some reason I thought this was in a work situation. My mistake. Good
luck.
--
Brian Tillman [MVP-Outlook]

Linda
Wed Jul 09 11:03:01 PDT 2008

LOL! This usually IS a work related issue, but some of us have family
members who can be just as irritating! Your suggestions are helpful for
either situation though!

Part of this is just getting used to Vista and the differences from the
features in XP (or just finding them!) BTW, I REALLY like Vista!

Thanks again for the help, hopefully I will have 20 less things cluttering
my Inbox everyday!

"Brian Tillman" wrote:

> Linda <Linda@discussions.microsoft.com> wrote:
>
> > I wish it was as easy as notifying a supervisor!
>
> For some reason I thought this was in a work situation. My mistake. Good
> luck.
> --
> Brian Tillman [MVP-Outlook]
>
>