Let the distribution list as it is

Tutorials Win: Microsoft Windows Forum

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 - Outlook 2007 automatically purging deleted IMAP messages Hi, I have set up an IMAP account in Outlook 2007, and have de-selected the setting for Outlook to automatically purge my deleted messages when switching folders. I would like to be able to purge at my leisure (so I can go back through my deleted messages to make sure I definitely want them deleted), and instead everytime I logon in the morning, all the messages I had chosen for deletion are gone (have been automatically purged). How do I prevent this from happening? Thanks, Anna Tag: Let the distribution list as it is Tag: 521936
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 - Copy search folders to .pst How do I copy my search folders to my autoarchive .pst? Basically I have an all folder in my mailbox for all mail that has all the mail organized in categories, then several search folders in my mailbox search folders searching based on the categories. Then, when my autoarchive archives mail older than 30 days, it moves the mail to my archive folder.....however, my search folders arent the same.. Is there a way to copy or replicate search folders to my .pst programatically without having to manually re-create them all? Tag: Let the distribution list as it is Tag: 521932
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 - Cannot get outlook 2003 tasks to use my "user defined fields"? I have created user defined fields and they show in the fields in task bar. When I use "click here to add a new task" and save it I cannot retrieve/open it to edit it. When I click on the "icon" at the beginning of the line it opens a new Task screen. The default fields are shown instead of my defined fields and they do not disply the data I keyed. Therefore I cannot assign the task even though the field is in he task bar. How do I get this to work? Tag: Let the distribution list as it is Tag: 521931
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 - delivery point barcode in merge to labels from Outlook 2003 contacts Does anybody know how to include a delivery point barcode on labels generated from a mail merge initiated in Oultook 2003? It's very simple to do this if you originate the merge from Word (there's an icon for it in the wizard), but I prefer to initiate my merges from Outlook. I typically contact people by phone and then generate a label to them if they express interest in my services. I can easily send labels to a filtered group or to selected contacts straight out of Outlook. It's much more cumbersome to have to go into Word and look up the contacts again in order to create/edit a recipient list. The only problem is that I'm not seeing a way to insert a delivery point barcode when I initiate the merge from Outlook. I used to be able to do this from Outlook 2000. The answer may be here: http://office.microsoft.com/en-us/word/HP051862051033.aspx?pid=CH061047251033 I don't know how/where I would insert the code though. Seems like it should be part of the wizard like it is in Word, but I'm open to suggestions. Thanks, John Nasta Tag: Let the distribution list as it is Tag: 521928
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 - Outlook 2003 Exchange 2003 Mail getting routed to Junk E-Mail folder problem Ok, We have an Exchange 2003 Server with NAI Groupshield and SpamKiller. This user has Outlook 2003. The problem is mail coming from our own web server to this user is getting sent into the Junk E-Mail folder in Outlook. It is not being flagged as SPAM from Groupshield/Spamkiller you can see the spam score is below the range and the subject is not getting the ****Spam added to it like all other spam does. So we check the rules don't see any that would route this mail to that folder so we try and create a rule to move it back into the Inbox and it does not work either. So the user has to constantly check for this mail in the Junk E-Mail folder. Can anyone give me some direction to go in here or another trick to try? Thanks in advance Tag: Let the distribution list as it is Tag: 521927
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 - POP 3 ERROR I use outlook 2003, (not outlook express) and have a pop 3 email account set up to download my email from Verizon. I use Windows XP Pro. The problem I have is this, when I first boot up my computer and go to my profile, run outlook 2003, my email downloads with no problem. I log off my profile and log back in at another time, run outlook 2003, and then I receive an error message saying the pop 3 email server can not be found. If I shut down the computer and restart and boot up again, I can download my email from Verizon. This happens the same way all the time, every time. Thanks for any help! Tag: Let the distribution list as it is Tag: 521925
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 - wrong time receiving messages I've noted that when I receve messages in my OUTLOOK 2007, the current time always says 12:00 am. That's mean I haven't got a record about when I really received it. Any idea? Tag: Let the distribution list as it is Tag: 521923
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 - No Longer Receving RSS Feeds in Outlook 07 I installed Outlook 2007 a week or so ago. I was initially able to get my RSS feeds, but they have all abruptly stopped. I have checked and verified that they are still listed as being subscirbed to, but don't know why I am not getting them. I even tried to subscribe to new ones (which I should get feeds for immediatley)....Nothing ! Can anyone shine any light on this ? Thanks. Tag: Let the distribution list as it is Tag: 521922
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 - Outlook XP cannot access the existing nk2 file After a reinstall of Office XP, Outlook cannot access the NK2 file with contacts. In explorer settings allow viewing of operating and hidden files, but search function cannot locate, even though it is physically in the right folder. Tag: Let the distribution list as it is Tag: 521921
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 - Default folder for attachments using Outlook 2007 & XP How I do I change my default folder when using Outlook 2007 and XP? If this change is made will it affect other Office 2007 programs as well? Thanks for your help. Tag: Let the distribution list as it is Tag: 521919
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 - lost emails I had a number of files for my emails, I thought were backed up either on my local pc or our server. I was able to click on one of the folders and read all the contents up to just recently. I was given a new pc and IT support thought everything was brought over to my new computer. Guess again. I went into one of folders and found all email stored from 2/07 to the date I got the new computer GONE. I still have those from before that date and those after I got the new computer, but everything else is gone. But, I'm confused. Going back to before the new pc, how could I read all my email in one folder, email that apparently was backed up in two different places, but yet appeared to be in one folder??? Does Outlook display all the contents of a folder even if it may be stored in different locations? Lin -- Lin Light Herrick District Library Tag: Let the distribution list as it is Tag: 521918
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 - Creating a meeting request in Outlook 2003 Hello, I have a question about Outlook calendar and when a delegate creates a meeting. If a delegate has a shared calendar of the person that they are a delegate for open. The delegate right clicks on the users calendar and selects "New meeting request with" option. This will create the meeting but the delegate will be the organizer and not the intended user. If the delegate right clicks on the users calendar and selects "New Meeting Request" the intended user will be the organizer and not the delegate. Is this working as intended? I would assume that since the delegate is doing this on the users calendar that the meeting would show up with the organizer being the intended user and not the delegate. -John Tag: Let the distribution list as it is Tag: 521917
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 - I can't open a website link from an email. What's wrong? I am using Outlook 2003. When I click on a link in an email, I get a menu that looks like it is searching for a program to open the link. I used to be able to just click or double click on the link and it would just bring up the website. This is very frustrating. I'm not able to copy and paste the link into Internet Explorer lots of time either. Can anyone help me? Tag: Let the distribution list as it is Tag: 521914
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 - All email are received and sent as plain text and not HTML Hi, I'm using Outlook 2003, all patches installed. The problem is that when I sent some email or received some, they are in Plain Text, even if all settings are set to HTML. Email format is set to HTML, there is no check mark in the "read all email as plain text" option. even when I sent a email, I select HTML and the mail is sent as plain text. Any ideas... ? Thxs... Fred Tag: Let the distribution list as it is Tag: 521912
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 - How do I back-up multiple emails (eg folders) to a CD? In order to remove a virus I have to delete everything from my computer. Is there a way to save all my emails at once rather than copying each one separately? I have Windows XP and am using Outlook. Tag: Let the distribution list as it is Tag: 521911
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 - Recurring Appointment Problem I have an admin that changed one instance of a recurring appointment and sent the update. She tried to change the confernece room Resource the meeting was taking place in only to see it stayed the same in her Calendar - even though Outlook reported the new meeting room was successfully booked. Also, she she asked another admin to change an instance for the date and found that for her, even though they got accetances back, it still showed the original date in her own Calendar. I have periodically had problems changing recurring meetings only to have it not work correctly. I was told there could be some corruption in that particular series and to delete then recreate them (which seems to work) but what could be causing this? What tool or utility should I use to try and figure this out? Integ's and Eseutils have been run on this box before without any issues and I see nothing indicating any form of corruption events in the Event logs. Any response would be greatly appreciated. Jon Tag: Let the distribution list as it is Tag: 521910
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 - Outlook 2007 - Contact Activities Currently in our public folder we have a journal set up for linking contacts to certain activities. In outlook 2003 we were able to create and event in the journal then select a contact that we wanted to link to that contact. After that was created and linked you were able to select the contact and click on the Activities tab. Under the activities tab it would show you everything that was linked to that contact. In outlook 2007 the tab has been replaced with a single button under the contact. When you click that button EVERY activity that has been logged in the journal shows up. Is there something wrong with the journal, or with 2007? The clients with 2003 still on their computers are still able to access the contact activities like they should. Any suggestions? Tag: Let the distribution list as it is Tag: 521909
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 - Sending Email to Distribution List All of the sudden I can't send email to a distribution list. I can send it to an individual but not a list. It keeps giving me a 0x800CCC0F error message. Tag: Let the distribution list as it is Tag: 521907
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 - Access my outlook from another pc my pc crashed, how do I access my outlook from another pc? Tag: Let the distribution list as it is Tag: 521906
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 - Exchange\Outlook 2003: How to remove calendar entries of user who has been deleted A manager left a couple of months ago and his AD user account and mailbox were deleted. Since then we have found meetings of his that still exist in people's Outlook calendars and also appointments in the calendars of meeting rooms. We would like to remove all of these, but obviously we do not relish the laborious task of going through every individual calendar to scour it for appointments with this man. Is there any way of clearing these centrally - or at least finding all of his appointments centrally? We run Exchange 2003 with Outlook 2003. Thanks, C Tag: Let the distribution list as it is Tag: 521903
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 - Outlook Will Not Stay Open I open Outlook and with in about 5 seconds it says that it have encountered a problem and needs to close, and you can choose to send an error message or not. When I looked at the error report the file that was it error was: C:\DOCUME~1\melissa\LOCALS~1\Temp\49005093.cvr How can I fix this problem? Tag: Let the distribution list as it is Tag: 521902
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 - Print picture that is in an email When I print my email that has a picture within the body of the email, the picture does not print. The printed document has a big blank space in it where the picture should be. Any suggestions? Tag: Let the distribution list as it is Tag: 521901
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 - run rules now versus when message arrives I created some rules that aren't working when the messages arrive. I can run them automatically but this option is not ideal. Any ideas about why the rules would only work when manually selected? I'm using Outlook 2003. thanks guys. Tag: Let the distribution list as it is Tag: 521898
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 - Compact Messages pop up Last month when changing from one e- mail address to another in Outlook a pop-up appeared asking to "Compact Messages to provide additional disc space" . Did this comeabout as a result of an Outlook automatic update? How do I delete this unwanted message that I "Cancel" between every address change?! Thanks. -- Ash Tag: Let the distribution list as it is Tag: 521897
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 - email history How can I print a list of my e-mail history? I want to print a list of all the "A" addresses, "B" addressed, etc that pop up when I start to type in the "To" box. Thanks. Tag: Let the distribution list as it is Tag: 521896
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 - Buttons changed shape in Outlook 2003 Hi, I had an disastrous encounter with Service pack 1 for Visual Studio 2005 after which many programs stopped working. I got them working again except one, BOINC, and I also noticed that all the buttons in Outlook 2003 had changed to ones with hard corners and the window background color instead of the soft-cornered, nice-looking ones. Word and Excel seemed to have the original buttons. I suspect that my inability to get BOINC to work is somehow connected to the Outlook buttons. I've tried to repair the .NET Frameworks 2.0->3.0 and reinstalled 1.1. Do I need 1.0? Maybe I have some file missing or a trashed component but I don't know how to find out which one it is if it's connected to the .NET Frameworks at all. Any help would be greately appreciated! Regards, Linus Tag: Let the distribution list as it is Tag: 521894
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 - How to Stop Downloading Multiple Copies of Each Email Recently I installed Vista and tried Windows Mail for awhile but abandoned it, having concluded that it is loaded with errors and not yet ready for general use. Previously I was very happy with Outlook Express when I was running XP. I am now using Outlook with Vista but am still having a few learning problems. I have 3 internet accounts setup; the same as I had previously on OE. I am receiving 3 copies of each incoming email instead on one. Under OE, the account Properties page, General tab, has a box, "Include this account when receiving mail ..." that I only selected for the Default mail account thereby restricting the downloads to one.. I cannot find the equivalent option in Outlook. Can anyone help? Thanks. Tag: Let the distribution list as it is Tag: 521893
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 - Manually click on Send and Receive I recently setup a .pst file for message delivery to reduce the load on the exchange server. Since then new messages are not being delivered to the folder until you manually click on send and receive. They do go to the user's exchange mailbox and when you open the inbox it delivers the email to the .pst folder. Using Outlook 2002 SP3, Exchange 2003. Settings in the Send and Receive Groups, Include this group in send/receive, Schedule an automatic send/receive every 10 min., Include this group in send/receive. "Edit" Include account in this send/receive group, Send mail items, Receive mail items. All these items are checked. Please help. Tag: Let the distribution list as it is Tag: 521892
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 - Outlook 2003 ih Cache Mode Unable to display folder. Another application closed unexpectedly while using your Personal Folders file c:\documents and Settings\name\local settings\ application data\microsoft\outlook\outlook.ost. To prevent potential damage to your personal folders file it will not be available until you close all applications currently using it. -- Lu Tag: Let the distribution list as it is Tag: 521891
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 - How do I attach a wav file to my e-mails, so it plays when opened Tag: Let the distribution list as it is Tag: 521890
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 - outlook 2003 on vista wont receive email correctly from thunbird It only happens to two computers that have the Vista OS. Using 0utlook 2003 as an email client. When ever receiving an email from a thunderbird client it show this: <!DOCTYPE html PUBLIC "-//W3C//DTD HTML 4.01 Transitional//EN"> <html> <head> </head> <body bgcolor="#ffffff" text="#000099"> To "fix" issues around JavaScript the infamous Microsoft approach seems to apply with certain users/clients. Switch JavaScript off and it will not bother you anymore ... wrong approach in my humble opinion, but well we have to deal with it when your page relies on JavaScript. So how can we "catch" JavaScript-disabled-clients? What can I do to fix this? Any help is appreciated. Tag: Let the distribution list as it is Tag: 521885
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 - Email Microsoft Word 2007 People tell me they cannot open docx documents. How do I fix that so I can send emails Tag: Let the distribution list as it is Tag: 521883
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 - .COM addin Does anyone remember a .COM addin for Outlook (circa 2001-2) that prompted for a folder to save to for each outgoing email? Thanks, Scott Tag: Let the distribution list as it is Tag: 521881
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 - Hotmail For the past week, I've been getting the following when trying to access my hotmail account from Outlook 2007: Task 'Hotmail: Folder:Inbox Synchronizing headers.' reported error (0x80040604) : 'A folder by this name already exists.' I've deleted the account and reinstalled it, but it till comes up with that error message and I can't get my Hotmail in Outlook. TIA Regards Seven Tag: Let the distribution list as it is Tag: 521871
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 - Downloading messages I am using Microsoft outlook 2003 packages. I am using this to send and receive mail from G mail via POP forwarding facility. I have downloaded all my incoming mails from G mail account from May 2005. when i tried to download my incoming messages from January 2007 to till date, i was failed. whenever, i tried to receive the messages, download starts from the beginning date from May 2005. Kindly guide me to download the messages for a certain period. Thanking You. Your's Valavan.V.S Tag: Let the distribution list as it is Tag: 521859
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 - Outlook 2003: Problems sending mail to new recipients. This is a very strange situation. I have a user that is using Outlook 2003. If she sends an email to someone that is already in her "address book" (i.e. the Outlook "database" of email addresses that is built over time) then the message will go through just fine. However, if she sends an email to a new address then as she scrolls down to the "Subject" or body of the letter, Outlook will say that it has encountered a problem and needs to shut down. There is also the option to send or not send the report to Microsoft. I looked at the information in the report and it mentions that the Code is 0xc000005. That doesn't mean much to me. In fact, most of the report info going to Microsoft is foreign to me. The document being mentioned in the report is: Docume~1\bxw31\Locals~1\Temp\71975000.cvr I found that if I remove as much as I can from the Temp folder within the user's profile then I can send an email, but it will then give the message that it has encountered a problem. After that, Outlook will restart. I have no idea what could be causing this. I have removed the entire office 2003 program and reinstalled it. The problem is still occurring. I'd greatly appreciate any help or insight on this. Thank you. Tag: Let the distribution list as it is Tag: 521851
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 - Do any mobile phone manage to synch the *colour* of msOutlook2003 diary entries? Hi Do any mobile phone manage to synch the *colour* of msOutlook2003 diary entries? (i.e. the Label)? It's jus that I use labels a LOT to show the status of my calendar/ diary entries - but this never seems to arrive on my P910i phone. e.g. I am looking possibly buying the following phones: - BlackBerry (e.g. 8310 or 8820) - Nokia E90 - HTC Tytn 2 But do any of their calendars sync Outlook entry labels? (I am based in the UK, btw) Ship Shiperton Henethe Tag: Let the distribution list as it is Tag: 521846
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 - Font size automatically enlarged Hello, when I send an email message using Outlook 2003 SP2 in HTML format, sometimes the font at some sections of the message will be enlarged automatically. The weird thing is: You can only recognize it after the message has been sent. That means: the text looks normal, all words have the same size. After you hit the send button and you review the message at "sent items" some sections have bigger letters than the rest. Does somebody knows a reason/solution or got any idea? Thanks in advance! MW Tag: Let the distribution list as it is Tag: 521845
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 - How can I provide feedback to microsoft? Outlook is missing a great feature that I really miss from Lotus Notes - the smart way you could choose "follow this up on" and select the date. The message would leave your inbox, removing clutter, and then pop it back in as a new message with the subject preceeded by "Follow up:" on the date you specified. So simple and convenient! I know there is a follow up flag system for Outlook, but it's not as neat or user-friendly. I just love knowing the eMail will appear as new in my inbox when I need it. Tag: Let the distribution list as it is Tag: 521837
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 - Mark an outlook folder to show is contains new mail If new mail arrives it goes to the inbox. If I have rules setup the new mail may go into one of many different folders. The problem I have is that I don't know which folders have recieved new mail. Many of these folders already have unread messages, and therefore I can't rely on the folder name simply being bold. help... Tag: Let the distribution list as it is Tag: 521835
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 - Outlook 2007 stopped downloading hotmail emails I have Outllok 2007 Pro with Outlook Conector to permit downloading emails from Hotmail (Windows Live Hotmail). This was working fine until 11 Sept 2007, but sense then I can not download new emails from my Windows Live Hotmail account. Any have any solutions? Thanks Andrew Tag: Let the distribution list as it is Tag: 521833
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 - Scroll Bars in Calendar Hi all Can anyone tell me where the scroll bar controls are for the calendar please? When I view our shared calendar in single day mode, in the right pane I see the all-day events above and the timed events below. There is a separate scroll bar for all-day events and timed events. On another user's PC there is a single scroll bar controlling both all-day and timed events. The problem in the latter case is that adding more than 14 all-day events causes the late additions to drop off the end of the viewed range. Hope this makes sense TIA Phil Tag: Let the distribution list as it is Tag: 521830
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 - Run Rules Now Hi, I have make some rules in outlook 2003 (sp2) since a week or two these rules are now working correctly anymore. Now i have to run these rules manuely, I select tools (menu) then rules and alerts, all the rules are selected and push the button run rules now...., I get now in the run rules now window, Here alle the rules are deselect, after i select them and push RUN NOW. It run the rules. After i open the run rules nw window all the rules are again deselected. Can someone help me, how to fix this deselected rules. On the exchangeserver site is nothing changed, the polisy's are not changed either on the network. I did looked on the www.microsoft.com\technet site but coultn't find anything. With kind regards, Joop Quik Please help me Tag: Let the distribution list as it is Tag: 521826
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 - Receiving Read Receipts - When not even requested! A user of ours is constantly receiving read receipts even though he does not request them. I have double checked the settings he has in Outlook and read confirmation receipts are not enabled. Anyone had this problem before? We are using Outlook 2003 SP2. Tag: Let the distribution list as it is Tag: 521821
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 - e mails stacked up in outbox, what to do The 'enter network password' box keeps popping up and i cannot get rid of it, meantime my e mails are not being sent, what has happened please and what can i do Tag: Let the distribution list as it is Tag: 521813
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 - Automatically add name to bcc of each outgoing email In Outlook 2000: I want to automatically be listed in the bcc: section of every outgoing email. I don't want to insert my info manually. Thanks. Tag: Let the distribution list as it is Tag: 521810
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 - keeping all outlook related files on an external USB drive I want to know if it is possible to run outlook on my PC at work, and keep all the .pst files and also all the configuration files belong to outlook and its operation on an external USB drive so that I can take this drive home and work with my emails, contact, calendar files from the USB drive. I know I can do this with the .pst files, but =E7an't find a way to have all of the Outlook configurations saved on USB drive. thanks Nasser Tag: Let the distribution list as it is Tag: 521807
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 - Rules Problem - "Permanently Delete" Seems to Mean "Junk Mail" I have set a rule for a few incoming emails so that the particular parties' mail is "permenently deleted." However, for some reason, Outlook does not permanently delete the mail; it simply moves the mail to the "Junk Mail" folder. I want it PERMANENTLY DELETED!! Are there other rules to add to make this happen? Any way to actually purge the file completely from the server and computer immediately upon receipt of it instead of having it moved to a visible folder (i.e. "Junk Mail")? -- -Zakhary Tag: Let the distribution list as it is Tag: 521803
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 - Acrobat 8.1 Update seems not working in Outlook 2007 Acrobat 8.1 is installed, but I'm still not able to save as pdf in Outlook. I am able to preview pdf in Outlook, and the other Office programs seem to be playing nice with Acrobat. Help! Tag: Let the distribution list as it is Tag: 521801
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 - Outlook does not retain my e-mail passwords? what to do? Hi, every time I open Outlook, I get i message "enter network password". After i do so and try to download my e-mails, I get error 0x800CCC92. Problem is temporarily fixed after i go under the e-mail settings and reenter all passwords again (as Outllook does not retain them). Yet, this does not always fix the problem and even when it does, i get the same errors all over again after I close Outlook and open it again. Pls. help. Tag: Let the distribution list as it is Tag: 521797

Hi,

For example I have a list named "All.Microsoft.Users" that has over 1000
names in it, please help me not to expand all these names in "To:" line (not
in BCC) once sent. Thanks!
--
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Re: Let the distribution list as it is by Diane

Diane
Wed Sep 12 13:12:23 CDT 2007

outlook has to expand them - else it won't know who to send it to.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
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"Not Sure" <NotSure@discussions.microsoft.com> wrote in message
news:35BE88F2-8DAD-4195-8F39-2E323AFEFA6D@microsoft.com...
> Hi,
>
> For example I have a list named "All.Microsoft.Users" that has over 1000
> names in it, please help me not to expand all these names in "To:" line
> (not
> in BCC) once sent. Thanks!
> --
> ===================================
>

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