Searching Outlook 2003 in Vista

I had the impression that Vista's search capabilities were much better than
XP, including being able to search inside Outlook messages.

So I was hoping to be able to search from the directory where I keep several
PST files to find which one has the messages I'm looking for. But Vista
search doesn't seem to work as I'd hoped.

Am I doing something wrong? Is there a better way to locate messages if the
PST files aren't open in Outlook?

Thanks
Mike

DL
Thu Jul 03 14:38:13 PDT 2008

Personally, I use Coppernic DTS, it searches all pst's whether OL is open or
not.


"5Circles" <5Circles@discussions.microsoft.com> wrote in message
news:04123CC3-AD26-4D7C-874B-837D906FA86F@microsoft.com...
>I had the impression that Vista's search capabilities were much better than
> XP, including being able to search inside Outlook messages.
>
> So I was hoping to be able to search from the directory where I keep
> several
> PST files to find which one has the messages I'm looking for. But Vista
> search doesn't seem to work as I'd hoped.
>
> Am I doing something wrong? Is there a better way to locate messages if
> the
> PST files aren't open in Outlook?
>
> Thanks
> Mike

Gordon
Thu Jul 03 14:43:55 PDT 2008

"5Circles" <5Circles@discussions.microsoft.com> wrote in message
news:04123CC3-AD26-4D7C-874B-837D906FA86F@microsoft.com...
>I had the impression that Vista's search capabilities were much better than
> XP, including being able to search inside Outlook messages.
>
> So I was hoping to be able to search from the directory where I keep
> several
> PST files to find which one has the messages I'm looking for. But Vista
> search doesn't seem to work as I'd hoped.
>
> Am I doing something wrong? Is there a better way to locate messages if
> the
> PST files aren't open in Outlook?
>
> Thanks
> Mike


Vista search here will search inside pst files for message content even when
Outlook is closed. Has the indexing finished?

5Circles
Thu Jul 03 15:11:03 PDT 2008

Thanks for the tip - I'll see what Copernic DTS can do. From what I can see
so far - as it starts indexing - it seems to search for the PST files that
Outlook has opened. From your comment about searching regardless of whether
Outlook is running or not, I presume DTS checks information about Outlook's
current active PSTs.

Mike

"DL" wrote:

> Personally, I use Coppernic DTS, it searches all pst's whether OL is open or
> not.
>
>
> "5Circles" <5Circles@discussions.microsoft.com> wrote in message
> news:04123CC3-AD26-4D7C-874B-837D906FA86F@microsoft.com...
> >I had the impression that Vista's search capabilities were much better than
> > XP, including being able to search inside Outlook messages.
> >
> > So I was hoping to be able to search from the directory where I keep
> > several
> > PST files to find which one has the messages I'm looking for. But Vista
> > search doesn't seem to work as I'd hoped.
> >
> > Am I doing something wrong? Is there a better way to locate messages if
> > the
> > PST files aren't open in Outlook?
> >
> > Thanks
> > Mike
>
>
>

5Circles
Thu Jul 03 15:16:01 PDT 2008



"Gordon" wrote:


>
> Vista search here will search inside pst files for message content even when
> Outlook is closed. Has the indexing finished?
>
>

As far as I know it Vista has finished indexing. Now I see a possible
source of confusion - if I use Start | Search it searches emails. But
searching from the directory where the PST files are located doesn't turn up
any results - presumably because the PST files aren't plain text.

Thanks
Mike

DL
Thu Jul 03 16:15:41 PDT 2008

No, it searches all pst's

"5Circles" <5Circles@discussions.microsoft.com> wrote in message
news:7D5DA730-C2AE-47F7-8FF2-EFBB2CA252F8@microsoft.com...
> Thanks for the tip - I'll see what Copernic DTS can do. From what I can
> see
> so far - as it starts indexing - it seems to search for the PST files that
> Outlook has opened. From your comment about searching regardless of
> whether
> Outlook is running or not, I presume DTS checks information about
> Outlook's
> current active PSTs.
>
> Mike
>
> "DL" wrote:
>
>> Personally, I use Coppernic DTS, it searches all pst's whether OL is open
>> or
>> not.
>>
>>
>> "5Circles" <5Circles@discussions.microsoft.com> wrote in message
>> news:04123CC3-AD26-4D7C-874B-837D906FA86F@microsoft.com...
>> >I had the impression that Vista's search capabilities were much better
>> >than
>> > XP, including being able to search inside Outlook messages.
>> >
>> > So I was hoping to be able to search from the directory where I keep
>> > several
>> > PST files to find which one has the messages I'm looking for. But
>> > Vista
>> > search doesn't seem to work as I'd hoped.
>> >
>> > Am I doing something wrong? Is there a better way to locate messages
>> > if
>> > the
>> > PST files aren't open in Outlook?
>> >
>> > Thanks
>> > Mike
>>
>>
>>

Roady
Thu Jul 03 16:20:34 PDT 2008

Search in an Explorer folder is a file based search. A pst-file is a
database file and either needs to be searched from the main search interface
or from within Outlook.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"5Circles" <5Circles@discussions.microsoft.com> wrote in message
news:431A8EC3-2031-4A14-B81F-7451C6344D1F@microsoft.com...
>
>
> "Gordon" wrote:
>
>
>>
>> Vista search here will search inside pst files for message content even
>> when
>> Outlook is closed. Has the indexing finished?
>>
>>
>
> As far as I know it Vista has finished indexing. Now I see a possible
> source of confusion - if I use Start | Search it searches emails. But
> searching from the directory where the PST files are located doesn't turn
> up
> any results - presumably because the PST files aren't plain text.
>
> Thanks
> Mike

Roady
Thu Jul 03 16:22:40 PDT 2008

The same is true for Search in Windows Vista and the separate Windows
Desktop Search.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"DL" <address@invalid> wrote in message
news:#3PooUV3IHA.4332@TK2MSFTNGP06.phx.gbl...
> Personally, I use Coppernic DTS, it searches all pst's whether OL is open
> or not.
>
>
> "5Circles" <5Circles@discussions.microsoft.com> wrote in message
> news:04123CC3-AD26-4D7C-874B-837D906FA86F@microsoft.com...
>>I had the impression that Vista's search capabilities were much better
>>than
>> XP, including being able to search inside Outlook messages.
>>
>> So I was hoping to be able to search from the directory where I keep
>> several
>> PST files to find which one has the messages I'm looking for. But Vista
>> search doesn't seem to work as I'd hoped.
>>
>> Am I doing something wrong? Is there a better way to locate messages if
>> the
>> PST files aren't open in Outlook?
>>
>> Thanks
>> Mike
>
>

5Circles
Sat Jul 05 12:16:00 PDT 2008

I think I have it now - Vista appears to be searching the indexed PST files.

What's the difference between Vista Search and Windows Desktop Search and
how do I access them? Is Vista Search what I see when I click the windows
button and then enter a search term?

Thanks
Mike

"Roady [MVP]" wrote:

> The same is true for Search in Windows Vista and the separate Windows
> Desktop Search.
>
> --
> Robert Sparnaaij [MVP-Outlook]
> Coauthor, Configuring Microsoft Outlook 2003
> http://www.howto-outlook.com/
> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>
> http://www.msoutlook.info/
> Real World Questions, Real World Answers
>
> -----
>
> "DL" <address@invalid> wrote in message
> news:#3PooUV3IHA.4332@TK2MSFTNGP06.phx.gbl...
> > Personally, I use Coppernic DTS, it searches all pst's whether OL is open
> > or not.
> >
> >
> > "5Circles" <5Circles@discussions.microsoft.com> wrote in message
> > news:04123CC3-AD26-4D7C-874B-837D906FA86F@microsoft.com...
> >>I had the impression that Vista's search capabilities were much better
> >>than
> >> XP, including being able to search inside Outlook messages.
> >>
> >> So I was hoping to be able to search from the directory where I keep
> >> several
> >> PST files to find which one has the messages I'm looking for. But Vista
> >> search doesn't seem to work as I'd hoped.
> >>
> >> Am I doing something wrong? Is there a better way to locate messages if
> >> the
> >> PST files aren't open in Outlook?
> >>
> >> Thanks
> >> Mike
> >
> >

Roady
Sun Jul 06 00:22:57 PDT 2008

Yes. Windows Desktop Search is the standalone product which can be used on
Windows XP.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"5Circles" <5Circles@discussions.microsoft.com> wrote in message
news:BBC5053A-2D2B-4544-A49D-DC6AA8445C96@microsoft.com...
> I think I have it now - Vista appears to be searching the indexed PST
> files.
>
> What's the difference between Vista Search and Windows Desktop Search and
> how do I access them? Is Vista Search what I see when I click the windows
> button and then enter a search term?
>
> Thanks
> Mike
>
> "Roady [MVP]" wrote:
>
>> The same is true for Search in Windows Vista and the separate Windows
>> Desktop Search.
>>
>> --
>> Robert Sparnaaij [MVP-Outlook]
>> Coauthor, Configuring Microsoft Outlook 2003
>> http://www.howto-outlook.com/
>> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>>
>> http://www.msoutlook.info/
>> Real World Questions, Real World Answers
>>
>> -----
>>
>> "DL" <address@invalid> wrote in message
>> news:#3PooUV3IHA.4332@TK2MSFTNGP06.phx.gbl...
>> > Personally, I use Coppernic DTS, it searches all pst's whether OL is
>> > open
>> > or not.
>> >
>> >
>> > "5Circles" <5Circles@discussions.microsoft.com> wrote in message
>> > news:04123CC3-AD26-4D7C-874B-837D906FA86F@microsoft.com...
>> >>I had the impression that Vista's search capabilities were much better
>> >>than
>> >> XP, including being able to search inside Outlook messages.
>> >>
>> >> So I was hoping to be able to search from the directory where I keep
>> >> several
>> >> PST files to find which one has the messages I'm looking for. But
>> >> Vista
>> >> search doesn't seem to work as I'd hoped.
>> >>
>> >> Am I doing something wrong? Is there a better way to locate messages
>> >> if
>> >> the
>> >> PST files aren't open in Outlook?
>> >>
>> >> Thanks
>> >> Mike
>> >
>> >

5Circles
Sun Jul 06 15:38:00 PDT 2008

Sorry if I'm asking in the wrong forum - if so please tell me where I should
ask.

I downloaded Windows Search 4.0 and installed on my XP box. It makes sense.
I have some new capabilities to search inside files such as PSTs, and there
is now a new application although I'm still able to right click on a folder
to start a search dialog.

But I'm not having much luck with Vista. I downloaded and installed the
version for Vista 32bit. I don't see a new program. I don't have a right
click option with search. And I have to start a search before opening the
advanced search dialog that allows me to search by date. Is this how it is
supposed to be?

Thanks
Mike

"Roady [MVP]" wrote:

> Yes. Windows Desktop Search is the standalone product which can be used on
> Windows XP.
>
> --
> Robert Sparnaaij [MVP-Outlook]
> Coauthor, Configuring Microsoft Outlook 2003
> http://www.howto-outlook.com/
> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>
> http://www.msoutlook.info/
> Real World Questions, Real World Answers
>
> -----
>
> "5Circles" <5Circles@discussions.microsoft.com> wrote in message
> news:BBC5053A-2D2B-4544-A49D-DC6AA8445C96@microsoft.com...
> > I think I have it now - Vista appears to be searching the indexed PST
> > files.
> >
> > What's the difference between Vista Search and Windows Desktop Search and
> > how do I access them? Is Vista Search what I see when I click the windows
> > button and then enter a search term?
> >
> > Thanks
> > Mike
> >
> > "Roady [MVP]" wrote:
> >
> >> The same is true for Search in Windows Vista and the separate Windows
> >> Desktop Search.
> >>
> >> --
> >> Robert Sparnaaij [MVP-Outlook]
> >> Coauthor, Configuring Microsoft Outlook 2003
> >> http://www.howto-outlook.com/
> >> Outlook FAQ, HowTo, Downloads, Add-Ins and more
> >>
> >> http://www.msoutlook.info/
> >> Real World Questions, Real World Answers
> >>
> >> -----
> >>
> >> "DL" <address@invalid> wrote in message
> >> news:#3PooUV3IHA.4332@TK2MSFTNGP06.phx.gbl...
> >> > Personally, I use Coppernic DTS, it searches all pst's whether OL is
> >> > open
> >> > or not.
> >> >
> >> >
> >> > "5Circles" <5Circles@discussions.microsoft.com> wrote in message
> >> > news:04123CC3-AD26-4D7C-874B-837D906FA86F@microsoft.com...
> >> >>I had the impression that Vista's search capabilities were much better
> >> >>than
> >> >> XP, including being able to search inside Outlook messages.
> >> >>
> >> >> So I was hoping to be able to search from the directory where I keep
> >> >> several
> >> >> PST files to find which one has the messages I'm looking for. But
> >> >> Vista
> >> >> search doesn't seem to work as I'd hoped.
> >> >>
> >> >> Am I doing something wrong? Is there a better way to locate messages
> >> >> if
> >> >> the
> >> >> PST files aren't open in Outlook?
> >> >>
> >> >> Thanks
> >> >> Mike
> >> >
> >> >