Autocompleted Email Addresses

Email addresses automatically complete when typing the 1st letter(s) in the
"to", or "cc" fields of an Outlook email message. That's great. But why do
the autocomplete entries resemble those from other people's address books
instead of mine? For instance, the first time I send an email it is to
"Firstname Lastname (email@company.com)", so I can see their full name, in
addition to their email address.

That works fine until I receive an email from somebody else who cc's that
same person but doesn't have as clean of a definition for their name. Once I
click "reply-to-all", Outlooks decides to redefine my autocomplete for that
contact. So now I have the truncated email@company.com, which might not have
any relationship to the person's name.

How can I prevent Outlook from replacing my definition of a contact in the
autocomplete function with other users' cc definitions?

Thanks!

Brian
Wed May 14 07:24:28 PDT 2008

TKS_Mark <TKSMark@discussions.microsoft.com> wrote:

> Email addresses automatically complete when typing the 1st letter(s)
> in the "to", or "cc" fields of an Outlook email message. That's
> great. But why do the autocomplete entries resemble those from other
> people's address books instead of mine? For instance, the first time
> I send an email it is to "Firstname Lastname (email@company.com)", so
> I can see their full name, in addition to their email address.
>
> That works fine until I receive an email from somebody else who cc's
> that same person but doesn't have as clean of a definition for their
> name. Once I click "reply-to-all", Outlooks decides to redefine my
> autocomplete for that contact. So now I have the truncated
> email@company.com, which might not have any relationship to the
> person's name.
>
> How can I prevent Outlook from replacing my definition of a contact
> in the autocomplete function with other users' cc definitions?

The autocompletion cache has nothing whatsoever to do with your Contacts.
It simply remembers the addresses to which you've sent mail. It may be you
have two entries given your example. Start typing the original and see it
if appears as well.
--
Brian Tillman [MVP-Outlook]

Roady
Wed May 14 07:28:18 PDT 2008

You don't as you didn't define it anywhere. It's just a cache of addresses
that have recently (up to a 1000 unique addresses) been used. It doesn't
reflect your Contacts folder in any way.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"TKS_Mark" <TKSMark@discussions.microsoft.com> wrote in message
news:9E3CCF1E-137C-41DC-822B-5CED9C6F8978@microsoft.com...
> Email addresses automatically complete when typing the 1st letter(s) in
> the
> "to", or "cc" fields of an Outlook email message. That's great. But why
> do
> the autocomplete entries resemble those from other people's address books
> instead of mine? For instance, the first time I send an email it is to
> "Firstname Lastname (email@company.com)", so I can see their full name, in
> addition to their email address.
>
> That works fine until I receive an email from somebody else who cc's that
> same person but doesn't have as clean of a definition for their name.
> Once I
> click "reply-to-all", Outlooks decides to redefine my autocomplete for
> that
> contact. So now I have the truncated email@company.com, which might not
> have
> any relationship to the person's name.
>
> How can I prevent Outlook from replacing my definition of a contact in the
> autocomplete function with other users' cc definitions?
>
> Thanks!

TKSMark
Wed May 14 08:01:02 PDT 2008

I understand that these entries have nothing to do with my contacts. But I'd
like to control them so they're defined by my inputs, and not other people's.
I guess this is a Microsoft request. In future, I wish Outlook would
preserve my entry for an autocomplete and ignore reply-to-all entries that
share the same email addresses.

Definition: My entry = an autocomplete based on my having either typed it
in completely, or selected it using the "to" button.



"Brian Tillman" wrote:

> TKS_Mark <TKSMark@discussions.microsoft.com> wrote:
>
> > Email addresses automatically complete when typing the 1st letter(s)
> > in the "to", or "cc" fields of an Outlook email message. That's
> > great. But why do the autocomplete entries resemble those from other
> > people's address books instead of mine? For instance, the first time
> > I send an email it is to "Firstname Lastname (email@company.com)", so
> > I can see their full name, in addition to their email address.
> >
> > That works fine until I receive an email from somebody else who cc's
> > that same person but doesn't have as clean of a definition for their
> > name. Once I click "reply-to-all", Outlooks decides to redefine my
> > autocomplete for that contact. So now I have the truncated
> > email@company.com, which might not have any relationship to the
> > person's name.
> >
> > How can I prevent Outlook from replacing my definition of a contact
> > in the autocomplete function with other users' cc definitions?
>
> The autocompletion cache has nothing whatsoever to do with your Contacts.
> It simply remembers the addresses to which you've sent mail. It may be you
> have two entries given your example. Start typing the original and see it
> if appears as well.
> --
> Brian Tillman [MVP-Outlook]
>
>

Roady
Wed May 14 09:06:49 PDT 2008

No, your entry is what you used in an address field. You accepted the entry
field when your pressed the Send button when it was showing a certain entry.
There is no difference in whether you typed it, copied it, selected it, did
it programmatically or sneezed it in there in some other way; an entry is an
entry.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"TKS_Mark" <TKSMark@discussions.microsoft.com> wrote in message
news:E3B317D8-D886-40B6-9034-61ABB5B19EBA@microsoft.com...
> I understand that these entries have nothing to do with my contacts. But
> I'd
> like to control them so they're defined by my inputs, and not other
> people's.
> I guess this is a Microsoft request. In future, I wish Outlook would
> preserve my entry for an autocomplete and ignore reply-to-all entries that
> share the same email addresses.
>
> Definition: My entry = an autocomplete based on my having either typed it
> in completely, or selected it using the "to" button.
>
>
>
> "Brian Tillman" wrote:
>
>> TKS_Mark <TKSMark@discussions.microsoft.com> wrote:
>>
>> > Email addresses automatically complete when typing the 1st letter(s)
>> > in the "to", or "cc" fields of an Outlook email message. That's
>> > great. But why do the autocomplete entries resemble those from other
>> > people's address books instead of mine? For instance, the first time
>> > I send an email it is to "Firstname Lastname (email@company.com)", so
>> > I can see their full name, in addition to their email address.
>> >
>> > That works fine until I receive an email from somebody else who cc's
>> > that same person but doesn't have as clean of a definition for their
>> > name. Once I click "reply-to-all", Outlooks decides to redefine my
>> > autocomplete for that contact. So now I have the truncated
>> > email@company.com, which might not have any relationship to the
>> > person's name.
>> >
>> > How can I prevent Outlook from replacing my definition of a contact
>> > in the autocomplete function with other users' cc definitions?
>>
>> The autocompletion cache has nothing whatsoever to do with your Contacts.
>> It simply remembers the addresses to which you've sent mail. It may be
>> you
>> have two entries given your example. Start typing the original and see
>> it
>> if appears as well.
>> --
>> Brian Tillman [MVP-Outlook]
>>
>>

Brian
Wed May 14 11:29:23 PDT 2008

TKS_Mark <TKSMark@discussions.microsoft.com> wrote:

> I understand that these entries have nothing to do with my contacts.
> But I'd like to control them so they're defined by my inputs, and not
> other people's.

They're defined by whatever you include in the recipient fields when you
send mail. If you don't like what someone else has included when you click
Reply, then delete it and add your own.
--
Brian Tillman [MVP-Outlook]

Brian
Wed May 14 11:30:08 PDT 2008

Roady [MVP] <newsgroups_DELETE_@_DELETE_sparnaaij_NO_._SPAM_net> wrote:

> No, your entry is what you used in an address field. You accepted the
> entry field when your pressed the Send button when it was showing a
> certain entry. There is no difference in whether you typed it, copied
> it, selected it, did it programmatically or sneezed it in there in
> some other way; an entry is an entry.

Achoo!
--
Brian Tillman [MVP-Outlook]

Roady
Wed May 14 13:09:11 PDT 2008

Hitting a letter, the down arrow key and the enter key in one sneeze with
enough force is not the issue. Hitting them in the correct order makes the
challenge ;-)

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"Brian Tillman" <tillman1952@yahoo.com> wrote in message
news:#RHdrEftIHA.6096@TK2MSFTNGP06.phx.gbl...
> Roady [MVP] <newsgroups_DELETE_@_DELETE_sparnaaij_NO_._SPAM_net> wrote:
>
>> No, your entry is what you used in an address field. You accepted the
>> entry field when your pressed the Send button when it was showing a
>> certain entry. There is no difference in whether you typed it, copied
>> it, selected it, did it programmatically or sneezed it in there in
>> some other way; an entry is an entry.
>
> Achoo!
> --
> Brian Tillman [MVP-Outlook]

Shelly
Tue Jul 15 11:04:04 PDT 2008

How do you clear the cache of an incorrect address? This is the problem that
I am having. I had sent an email to an incorrect address and now everytime I
want to send a new message to the same contact it autofills with the
incorrect one first. I can scroll down to the correct one but this is a
pain. I have tried to highlight and delete when the list propugates but it
shows up again the next time. I am using Vista and windows mail but I also
have windows office installed. How do you clear the cache of an incorrect
autofill address?

Thanks,

"Roady [MVP]" wrote:

> You don't as you didn't define it anywhere. It's just a cache of addresses
> that have recently (up to a 1000 unique addresses) been used. It doesn't
> reflect your Contacts folder in any way.
>
> --
> Robert Sparnaaij [MVP-Outlook]
> Coauthor, Configuring Microsoft Outlook 2003
> http://www.howto-outlook.com/
> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>
> http://www.msoutlook.info/
> Real World Questions, Real World Answers
>
> -----
>
> "TKS_Mark" <TKSMark@discussions.microsoft.com> wrote in message
> news:9E3CCF1E-137C-41DC-822B-5CED9C6F8978@microsoft.com...
> > Email addresses automatically complete when typing the 1st letter(s) in
> > the
> > "to", or "cc" fields of an Outlook email message. That's great. But why
> > do
> > the autocomplete entries resemble those from other people's address books
> > instead of mine? For instance, the first time I send an email it is to
> > "Firstname Lastname (email@company.com)", so I can see their full name, in
> > addition to their email address.
> >
> > That works fine until I receive an email from somebody else who cc's that
> > same person but doesn't have as clean of a definition for their name.
> > Once I
> > click "reply-to-all", Outlooks decides to redefine my autocomplete for
> > that
> > contact. So now I have the truncated email@company.com, which might not
> > have
> > any relationship to the person's name.
> >
> > How can I prevent Outlook from replacing my definition of a contact in the
> > autocomplete function with other users' cc definitions?
> >
> > Thanks!
>
>

Russ
Tue Jul 15 13:48:32 PDT 2008

You don't scroll down to remove the bad address. Use your arrow key instead,
then hit your Delete key when the address is highlighted.

--
Russ Valentine
[MVP-Outlook]
"Shelly" <Shelly@discussions.microsoft.com> wrote in message
news:866D91A9-BB85-4B34-8D9D-E844CC9FB821@microsoft.com...
> How do you clear the cache of an incorrect address? This is the problem
> that
> I am having. I had sent an email to an incorrect address and now
> everytime I
> want to send a new message to the same contact it autofills with the
> incorrect one first. I can scroll down to the correct one but this is a
> pain. I have tried to highlight and delete when the list propugates but
> it
> shows up again the next time. I am using Vista and windows mail but I
> also
> have windows office installed. How do you clear the cache of an incorrect
> autofill address?
>
> Thanks,
>
> "Roady [MVP]" wrote:
>
>> You don't as you didn't define it anywhere. It's just a cache of
>> addresses
>> that have recently (up to a 1000 unique addresses) been used. It doesn't
>> reflect your Contacts folder in any way.
>>
>> --
>> Robert Sparnaaij [MVP-Outlook]
>> Coauthor, Configuring Microsoft Outlook 2003
>> http://www.howto-outlook.com/
>> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>>
>> http://www.msoutlook.info/
>> Real World Questions, Real World Answers
>>
>> -----
>>
>> "TKS_Mark" <TKSMark@discussions.microsoft.com> wrote in message
>> news:9E3CCF1E-137C-41DC-822B-5CED9C6F8978@microsoft.com...
>> > Email addresses automatically complete when typing the 1st letter(s) in
>> > the
>> > "to", or "cc" fields of an Outlook email message. That's great. But
>> > why
>> > do
>> > the autocomplete entries resemble those from other people's address
>> > books
>> > instead of mine? For instance, the first time I send an email it is to
>> > "Firstname Lastname (email@company.com)", so I can see their full name,
>> > in
>> > addition to their email address.
>> >
>> > That works fine until I receive an email from somebody else who cc's
>> > that
>> > same person but doesn't have as clean of a definition for their name.
>> > Once I
>> > click "reply-to-all", Outlooks decides to redefine my autocomplete for
>> > that
>> > contact. So now I have the truncated email@company.com, which might
>> > not
>> > have
>> > any relationship to the person's name.
>> >
>> > How can I prevent Outlook from replacing my definition of a contact in
>> > the
>> > autocomplete function with other users' cc definitions?
>> >
>> > Thanks!
>>
>>

Shelly
Tue Jul 15 20:38:25 PDT 2008

Russ,

Excuse the inappropriate use of the word scroll, I actually meant to say
that I used the arrow key. I used the arrow key to highlight the one that I
wanted to delete. Nothing happened. I searched the web and found several
references to situations where the person had this same problem but no real
fix. I did find one statement that claimed that a Windows mail remembers the
last 20 addresses that you sent email to and I just have to wait it out.
This is what I am doing now but I have no idea if it will work.

"Russ Valentine [MVP-Outlook]" wrote:

> You don't scroll down to remove the bad address. Use your arrow key instead,
> then hit your Delete key when the address is highlighted.
>
> --
> Russ Valentine
> [MVP-Outlook]
> "Shelly" <Shelly@discussions.microsoft.com> wrote in message
> news:866D91A9-BB85-4B34-8D9D-E844CC9FB821@microsoft.com...
> > How do you clear the cache of an incorrect address? This is the problem
> > that
> > I am having. I had sent an email to an incorrect address and now
> > everytime I
> > want to send a new message to the same contact it autofills with the
> > incorrect one first. I can scroll down to the correct one but this is a
> > pain. I have tried to highlight and delete when the list propugates but
> > it
> > shows up again the next time. I am using Vista and windows mail but I
> > also
> > have windows office installed. How do you clear the cache of an incorrect
> > autofill address?
> >
> > Thanks,
> >
> > "Roady [MVP]" wrote:
> >
> >> You don't as you didn't define it anywhere. It's just a cache of
> >> addresses
> >> that have recently (up to a 1000 unique addresses) been used. It doesn't
> >> reflect your Contacts folder in any way.
> >>
> >> --
> >> Robert Sparnaaij [MVP-Outlook]
> >> Coauthor, Configuring Microsoft Outlook 2003
> >> http://www.howto-outlook.com/
> >> Outlook FAQ, HowTo, Downloads, Add-Ins and more
> >>
> >> http://www.msoutlook.info/
> >> Real World Questions, Real World Answers
> >>
> >> -----
> >>
> >> "TKS_Mark" <TKSMark@discussions.microsoft.com> wrote in message
> >> news:9E3CCF1E-137C-41DC-822B-5CED9C6F8978@microsoft.com...
> >> > Email addresses automatically complete when typing the 1st letter(s) in
> >> > the
> >> > "to", or "cc" fields of an Outlook email message. That's great. But
> >> > why
> >> > do
> >> > the autocomplete entries resemble those from other people's address
> >> > books
> >> > instead of mine? For instance, the first time I send an email it is to
> >> > "Firstname Lastname (email@company.com)", so I can see their full name,
> >> > in
> >> > addition to their email address.
> >> >
> >> > That works fine until I receive an email from somebody else who cc's
> >> > that
> >> > same person but doesn't have as clean of a definition for their name.
> >> > Once I
> >> > click "reply-to-all", Outlooks decides to redefine my autocomplete for
> >> > that
> >> > contact. So now I have the truncated email@company.com, which might
> >> > not
> >> > have
> >> > any relationship to the person's name.
> >> >
> >> > How can I prevent Outlook from replacing my definition of a contact in
> >> > the
> >> > autocomplete function with other users' cc definitions?
> >> >
> >> > Thanks!
> >>
> >>
>

Russ
Wed Jul 16 02:36:33 PDT 2008

If you are actually using Outlook's autocompletion feature, then using the
arrow key and hitting delete works fine unless you have a corrupt Outlook
profile.
--
Russ Valentine
[MVP-Outlook]
"Shelly" <Shelly@discussions.microsoft.com> wrote in message
news:D3DAEE5D-E3CC-452B-8227-0C2816478D4B@microsoft.com...
> Russ,
>
> Excuse the inappropriate use of the word scroll, I actually meant to say
> that I used the arrow key. I used the arrow key to highlight the one that
> I
> wanted to delete. Nothing happened. I searched the web and found several
> references to situations where the person had this same problem but no
> real
> fix. I did find one statement that claimed that a Windows mail remembers
> the
> last 20 addresses that you sent email to and I just have to wait it out.
> This is what I am doing now but I have no idea if it will work.
>
> "Russ Valentine [MVP-Outlook]" wrote:
>
>> You don't scroll down to remove the bad address. Use your arrow key
>> instead,
>> then hit your Delete key when the address is highlighted.
>>
>> --
>> Russ Valentine
>> [MVP-Outlook]
>> "Shelly" <Shelly@discussions.microsoft.com> wrote in message
>> news:866D91A9-BB85-4B34-8D9D-E844CC9FB821@microsoft.com...
>> > How do you clear the cache of an incorrect address? This is the
>> > problem
>> > that
>> > I am having. I had sent an email to an incorrect address and now
>> > everytime I
>> > want to send a new message to the same contact it autofills with the
>> > incorrect one first. I can scroll down to the correct one but this is
>> > a
>> > pain. I have tried to highlight and delete when the list propugates
>> > but
>> > it
>> > shows up again the next time. I am using Vista and windows mail but I
>> > also
>> > have windows office installed. How do you clear the cache of an
>> > incorrect
>> > autofill address?
>> >
>> > Thanks,
>> >
>> > "Roady [MVP]" wrote:
>> >
>> >> You don't as you didn't define it anywhere. It's just a cache of
>> >> addresses
>> >> that have recently (up to a 1000 unique addresses) been used. It
>> >> doesn't
>> >> reflect your Contacts folder in any way.
>> >>
>> >> --
>> >> Robert Sparnaaij [MVP-Outlook]
>> >> Coauthor, Configuring Microsoft Outlook 2003
>> >> http://www.howto-outlook.com/
>> >> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>> >>
>> >> http://www.msoutlook.info/
>> >> Real World Questions, Real World Answers
>> >>
>> >> -----
>> >>
>> >> "TKS_Mark" <TKSMark@discussions.microsoft.com> wrote in message
>> >> news:9E3CCF1E-137C-41DC-822B-5CED9C6F8978@microsoft.com...
>> >> > Email addresses automatically complete when typing the 1st letter(s)
>> >> > in
>> >> > the
>> >> > "to", or "cc" fields of an Outlook email message. That's great.
>> >> > But
>> >> > why
>> >> > do
>> >> > the autocomplete entries resemble those from other people's address
>> >> > books
>> >> > instead of mine? For instance, the first time I send an email it is
>> >> > to
>> >> > "Firstname Lastname (email@company.com)", so I can see their full
>> >> > name,
>> >> > in
>> >> > addition to their email address.
>> >> >
>> >> > That works fine until I receive an email from somebody else who cc's
>> >> > that
>> >> > same person but doesn't have as clean of a definition for their
>> >> > name.
>> >> > Once I
>> >> > click "reply-to-all", Outlooks decides to redefine my autocomplete
>> >> > for
>> >> > that
>> >> > contact. So now I have the truncated email@company.com, which might
>> >> > not
>> >> > have
>> >> > any relationship to the person's name.
>> >> >
>> >> > How can I prevent Outlook from replacing my definition of a contact
>> >> > in
>> >> > the
>> >> > autocomplete function with other users' cc definitions?
>> >> >
>> >> > Thanks!
>> >>
>> >>
>>