I ran into a scenario where a user was running Outlook 2007, and needed
every appointment to be marked as Private by default. Because the form
differs so much between Outlook 2003 and 2007, Microsoft's published
instructions (http://office.microsoft.com/en-us/outlook/HA011456981033.aspx)
do not apply at all to Outlook 2007. I had to figure this out on my own.
Here is the procedure in case anyone out there needs this functionality:
Outlook 2007:
1) Tools >> Forms >> Design A Form
2) Select Appointment, click Open
3) When the Form Designer comes up, look in the (All Fields) tab
4) At the top, Select from: All Appointment Fields
5) Scroll all the way down. Look at the field "Sensitivity". Change the word
Normal to Private
6) Click Publish >> Publish Form
7) Publish it as the name PrivateAppointmentForm
8) Close the Form, and don't save it
Now in Outlook, you have to associate PrivateAppointmentForm form with your
calendar folder:
1) From Outlook's Go menu, select Folder List
2) Right-click your calendar >> Properties
3) The first tab, "When Posting to this folder, use:" >> select
PrivateAppointmentForm
4) OK
New appointments should now automatically have the "Private" option
selected. -PC