mail merge in outlook 2007 by category

Hi, I am very new to this program so I need a bit of help.
My system is XP and I have office and outlook 2007.
When I am in Outlook with the category open that I want to merge. I request
mail merge with existing document., followed by mail merge group I pick the
mail merge group in outlook but it will not let me select the category and
all my contacts merge. What am I doing wrong.

Brian
Mon May 05 10:18:00 PDT 2008

Pat P <PatP@discussions.microsoft.com> wrote:

> Hi, I am very new to this program so I need a bit of help.
> My system is XP and I have office and outlook 2007.
> When I am in Outlook with the category open that I want to merge. I
> request mail merge with existing document., followed by mail merge
> group I pick the mail merge group in outlook but it will not let me
> select the category and all my contacts merge. What am I doing wrong.

I don't think you can mail merge to a category. Instead, separate contacts
folders should provide the functionality you seek.
--
Brian Tillman [MVP-Outlook]

PatP
Mon May 05 10:37:02 PDT 2008



"Brian Tillman" wrote:

> Pat P <PatP@discussions.microsoft.com> wrote:
>
> > Hi, I am very new to this program so I need a bit of help.
> > My system is XP and I have office and outlook 2007.
> > When I am in Outlook with the category open that I want to merge. I
> > request mail merge with existing document., followed by mail merge
> > group I pick the mail merge group in outlook but it will not let me
> > select the category and all my contacts merge. What am I doing wrong.
>
> I don't think you can mail merge to a category. Instead, separate contacts
> folders should provide the functionality you seek.
> --
> Brian Tillman [MVP-Outlook]
>
> Hi Brian

Were do I find this separate contacts folder and how do I get my contacts in
to it

Russ
Mon May 05 13:50:40 PDT 2008

It is not necessary to create a separate Contacts Folder for a mail merge if
you start the merge from Outlook. Just select the category first, then
perform the merge to "selected Contacts."
--
Russ Valentine
[MVP-Outlook]
"Pat P" <PatP@discussions.microsoft.com> wrote in message
news:5150AC85-D465-42CE-BFE8-6F247D4ECEFB@microsoft.com...
>
>
> "Brian Tillman" wrote:
>
>> Pat P <PatP@discussions.microsoft.com> wrote:
>>
>> > Hi, I am very new to this program so I need a bit of help.
>> > My system is XP and I have office and outlook 2007.
>> > When I am in Outlook with the category open that I want to merge. I
>> > request mail merge with existing document., followed by mail merge
>> > group I pick the mail merge group in outlook but it will not let me
>> > select the category and all my contacts merge. What am I doing wrong.
>>
>> I don't think you can mail merge to a category. Instead, separate
>> contacts
>> folders should provide the functionality you seek.
>> --
>> Brian Tillman [MVP-Outlook]
>>
>> Hi Brian
>
> Were do I find this separate contacts folder and how do I get my contacts
> in
> to it
>
>

Diane
Mon May 05 20:46:08 PDT 2008

No, no need for a separate folder. Just use the category view on outlook,
select the category and start the merge from outlook.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
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"Brian Tillman" <tillman1952@yahoo.com> wrote in message
news:utCDTStrIHA.4788@TK2MSFTNGP03.phx.gbl...
> Pat P <PatP@discussions.microsoft.com> wrote:
>
>> Hi, I am very new to this program so I need a bit of help.
>> My system is XP and I have office and outlook 2007.
>> When I am in Outlook with the category open that I want to merge. I
>> request mail merge with existing document., followed by mail merge
>> group I pick the mail merge group in outlook but it will not let me
>> select the category and all my contacts merge. What am I doing wrong.
>
> I don't think you can mail merge to a category. Instead, separate
> contacts folders should provide the functionality you seek.
> --
> Brian Tillman [MVP-Outlook]

Brian
Tue May 06 06:15:38 PDT 2008

Russ Valentine [MVP-Outlook] <russval@gmail.com> wrote:

> It is not necessary to create a separate Contacts Folder for a mail
> merge if you start the merge from Outlook. Just select the category
> first, then perform the merge to "selected Contacts."

D'oh! You and I did this once before, didn't we? I forgot about this then,
and still don't remember it. Maybe I'll finally get it through my head.
--
Brian Tillman [MVP-Outlook]

PatP
Tue May 06 08:29:01 PDT 2008

Thank you for your input the step that I was missing is click on first name
in the categoty and then hold down shift and click on the last name in
category to highlight only the catagory that I wanted. I have it working now.

Pat P

"Russ Valentine [MVP-Outlook]" wrote:

> It is not necessary to create a separate Contacts Folder for a mail merge if
> you start the merge from Outlook. Just select the category first, then
> perform the merge to "selected Contacts."
> --
> Russ Valentine
> [MVP-Outlook]
> "Pat P" <PatP@discussions.microsoft.com> wrote in message
> news:5150AC85-D465-42CE-BFE8-6F247D4ECEFB@microsoft.com...
> >
> >
> > "Brian Tillman" wrote:
> >
> >> Pat P <PatP@discussions.microsoft.com> wrote:
> >>
> >> > Hi, I am very new to this program so I need a bit of help.
> >> > My system is XP and I have office and outlook 2007.
> >> > When I am in Outlook with the category open that I want to merge. I
> >> > request mail merge with existing document., followed by mail merge
> >> > group I pick the mail merge group in outlook but it will not let me
> >> > select the category and all my contacts merge. What am I doing wrong.
> >>
> >> I don't think you can mail merge to a category. Instead, separate
> >> contacts
> >> folders should provide the functionality you seek.
> >> --
> >> Brian Tillman [MVP-Outlook]
> >>
> >> Hi Brian
> >
> > Were do I find this separate contacts folder and how do I get my contacts
> > in
> > to it
> >
> >
>

Cindy
Wed May 07 06:29:04 PDT 2008

Hi Pat,

I start by sorting by categories then highlighting the category I want to
merge then go to mail merge.

"Pat P" wrote:

> Hi, I am very new to this program so I need a bit of help.
> My system is XP and I have office and outlook 2007.
> When I am in Outlook with the category open that I want to merge. I request
> mail merge with existing document., followed by mail merge group I pick the
> mail merge group in outlook but it will not let me select the category and
> all my contacts merge. What am I doing wrong.