How do i index my contacts in Outlook?

Tutorials Win: Microsoft Windows Forum

- Previous
  - 1
    - Creating distribution list by searching from outlook 2007 contacts This is what I want to achieve. Creating a new distribution list by adding all the members who belong to "Business" categories. When I click on "select member", I see on way of filtering my contacts based upon categories. How can I achieve that? thanks in advance. Tag: How do i index my contacts in Outlook? Tag: 124314
  - 2
    - How can I do a global text replace for all contacts? I restored an old contact list with many business contacts. The company changed it's e-mail server name so I want to do a global search and replace of all contacts. Ex. joe@xyzcorp.com I want to seach for "xyzcorp" and replace with "abccorp". Thanks in advance for your help. Tag: How do i index my contacts in Outlook? Tag: 124313
  - 3
    - Change modified by name in shared contacts When the user was first created their name was spelled wrong. Then user account was renamed and all of the email addresses and mailbox alias was changed. Now, many years later the user shared their contacts. When you open the contact the "Last Modified By" field shows the incorrect spelling of the name. Is there a way to change that to reflect the new spelling without deleting the account and mailbox? Thanks, Les Tag: How do i index my contacts in Outlook? Tag: 124312
  - 4
    - Merging contact lists from two computers I access the same email account from multiple locations, and over time there are slight differences in the contact email lists. I have in the past put the .pst file on a flash drive, transferred it to the new machine, and use the "Open Outlook Data File" function to successfully move Outlook around. If I just want to move the contacts, do I still move the entire .pst file? I would imagine I would open the second file, after making sure it has a different .pst file name and a different "name" for the personal folder. Then open the contacts in the second folder, and do a copy/paste operation to get the contacts I wanted into the "primary" file? Followed by closing the secondary .pst file and ultimately deleting it? My idea is that after one or two tries, I'd have a master contact list which I could then distribute as needed..... I'm sorry, I have a feeling I'm making this way too complicated, but I just don't want to fool with the third party programs...... TIA Tag: How do i index my contacts in Outlook? Tag: 124311
  - 5
    - autofill troubleshoot My autofill in Outlook stopped working. The correct button is checked in the Advanced Option under the Email Options in Outlook. I have used it for several years. I think I may have inadvertently erased a component of the program that allows the autofill when I erased several programs 3 weeks ago. It hasn't worked since. Is there a way to reinstall Outlook, or a specific component of Outlook without erasing your Contacts? Tag: How do i index my contacts in Outlook? Tag: 124310
  - 6
    - private details in contact I have been asked to find out if there is a solution to this problem. My boss wants to syne his palm with outlook but wants to make all the phone numbers in his contacts private incase he loses his palm device. Is there a way for him to do this. Any help much appriciated Tag: How do i index my contacts in Outlook? Tag: 124309
  - 7
    - Sharing contacts in Outlook 2003 How can we share contacts in Outlook WITHOUT MS Exchange. All the solutions I've seen indicate using Public Folders but these are not visible in Outlook. Are they only available with Exchange. ? Tag: How do i index my contacts in Outlook? Tag: 124305
  - 8
    - Multiple contact lists - can Outlook 2007 search? I have several contact lists that I've accumulated over the years. Problem- I can see all these contact lists inside of Outlook, but when I go to send an e-mail to one of my contacts, Outlook will not look inside all of the contact lists to find the person I am looking for. I am using Windows Vista and Outlook 2007. Is there a way for Outlook to go look at these contact lists automatically? Thanks in advance - Anne Tag: How do i index my contacts in Outlook? Tag: 124298
  - 9
    - Sharing Contacts I would like to create an address list/forlder... on the Exchange 2007 server that can then be added to peoples contacts in outlook. They can then add/remove contacts to this list therefore creating a common address book. I cannot find in the Exchange documentation where to do this. Note adding an address list is not the answer. Tag: How do i index my contacts in Outlook? Tag: 124293
  - 10
    - Why have I got two sets of contacts? I have my contacts in Outlook -which works fine. BUT I have more contacts in a separate directory called 'contacts' but which I do not seem to be able to access from Outlook. Why do I need two sets and is there no way I can access the 'cards' in my 'contacts' directory from within Outlook? Tag: How do i index my contacts in Outlook? Tag: 124290
  - 11
    - Multiple birthdays for "one" contact Is it possible to add multiple birthdays? Example: I have my brother listed as a contact which includes his birthdate. Within his contact info are spaces for his "Spouse" and his "Children", which I have listed. How do I add the birthdays for his wife and child? Tag: How do i index my contacts in Outlook? Tag: 124288
  - 12
    - Journal Options My company uses Exchange 2007 for email. Most users have Outlook 2003 as their email client. When I try to set up Journaling via the Journal Options there is a blank window under Automatically record thes items. Is this something that is turned off on the Exchange server? Tag: How do i index my contacts in Outlook? Tag: 124285
  - 13
    - Deleting an email address that keeps poping up Hello Everyone! I new to this whole post questions to get help, but I hope someone can help me with this somewhat simple issue (obviously not so simple cause I canâ??t figure it out). But the issue I am having is that my boss once sent an email to a Kevin, but has no longer kept in contact with him, and now we work with another Kevin, and every time my boss wants to email him this old Kevin's email address pops up first and he sends him emails without noticing that it went to the wrong guy right away. This old Kevin is not in his contact list, how can i delete his email???? Thank you so much for taking the time and reading about my issue, hope someone out there can help me! Joanna Sosa Tag: How do i index my contacts in Outlook? Tag: 124284
  - 14
    - Can you merge multiple contact lists in Outlook? My boss has accidentally created several contact lists and cannot find half of his contacts without having to scroll through all of them. It is a real mess. How can I merge these contact lists and get him back on the right path? Tag: How do i index my contacts in Outlook? Tag: 124282
  - 15
    - reminders and pop ups I have put all birthdays and anniversaries into my contacts. The dates appear in my calendar. However, I want to be reminded one week prior to the event. However, my calendar does not give me a "pop up" reminder as requested. How do I fix the problem? Tag: How do i index my contacts in Outlook? Tag: 124277
  - 16
    - Extra Line in Contact Address Printout I am prinitng out my contact (Outlook 2003) list in "phone book" format. I have compnay names with most of the people. When I print the list, sometimes it adds an extra blank line between the company name and the person's name, and sometimes it doesn't. I can't seem to see any difference in the data in the fields between the contacts the have an extra line and those that don't. Does anyone know how to make this consistent?? Tag: How do i index my contacts in Outlook? Tag: 124276
  - 17
    - Reminders for birthdays and anniversaries When I use the contact and select details and input the data for birthdays and anniversaries, I can not set a reminder. I like to be reminded one week prior to. The birthday and/or anniversary will appear on my calendar and then I can edit it for a reminder. However, the reminder NEVER shows up on my computer. Previously I use the calendar to input the birthdays and could not a reminder. The reminder was always there. However, using the contact only for birthdays and anniversaries, the reminder feature does not work. Any suggestions? Tag: How do i index my contacts in Outlook? Tag: 124274
  - 18
    - Deleting Contacts - Contacts v/s GAL Contacts Outlook Version 11.8204.xxxx SP3 Clients are Connected to Exchange 2003 No Cached mode is used. Symptom: When a Contact is deleted for the Contacts folder, it is 'moved' to Deleted Items folder, but when deleted from Address Book Icon>Contacts (show Names from)>highlight a contact, right click >Delete>OK it does not go to the Deleted Items. As BlackBerry sync uses 'Deleted Items' to synchronize, Contacts deleted via Address Book icon do not get synchronised with BB. Also the same Contact does to get 'deleted' from the Contacts Folder. Question: 1. How would you setup Outlook so that when Contact Items are deleted from Address Book icon, it goes to Deleted Items' folder? 2. How would the Contacts Folder be 'refreshed' with the deleted contact when done from Address book Icon.?. PS: Send/Receive does not update it. -- Amin M. Tag: How do i index my contacts in Outlook? Tag: 124273
  - 19
    - How do I add calendar entry for existing contacts (birthday) I had to delete all my calendar entries as it was a mess - several duplicates were created for each item as I changed the File As format a few times, So I emptied the Calendar and now want to create the calendar from scratch. Is there any easy way to do this (VB/Macro)? Before when I saved a Contact it would give me the option whether I want to create a calendar entry, but now it does not. And no entry is created automatically. So I cannot take that tedious route to furbish my Calendar events either! Tag: How do i index my contacts in Outlook? Tag: 124268
  - 20
    - how do i add multiple contacts at once? Hi, I am using Outlook 2003. I have a folder with a lot of messages (100+). I want to add all the email addresses to my contact list. I guess this means I'll end up with 100+ Address Cards. I know I can drag the message to the Contacts tab and that creates an address card, but I can't seem to do that when I select all 100+ messages. How can I make this happen? Thank you in advance! Tag: How do i index my contacts in Outlook? Tag: 124267
  - 21
    - secure outlook contacts i am having trouble with accidental deletion of contacts, how do i lock all contacts so they cannot be deleted, or at least warn before deleting. Tag: How do i index my contacts in Outlook? Tag: 124266
  - 22
    - how do i copy contacts 2 my phone? just cant seem to sync contacts, tunes etc in outlook to my iphone. somebody help Tag: How do i index my contacts in Outlook? Tag: 124262
  - 23
    - look contacts in 2000 we had lost our contacts, which I was able to get back after a sysytem restore. Then I tried to consolidate 2 different user accounts (in XP) into one. Then contacts lost again. Have tried restoring to point prior to changing users accounts, and even back to original restore that had restored our contacts, but still getting error message when opening outlook that says cant find pst thanks -- walt v Tag: How do i index my contacts in Outlook? Tag: 124259
  - 24
    - how to remove friend's email address from blocked senders list I am very new with Vista and Outlook. I accidentally put a friends email address in blocked senders list. I don't know how to remove it. I want to do this quickly before she notices it was there. All I did was roll my mouse over some of the options (to learn about them) when I rolled over that one, a window popped up that her name is now in blocked senders list! Tag: How do i index my contacts in Outlook? Tag: 124257
  - 25
    - how deactivate? outlook automatically puts in 305 in phon numbers If anyone has the answer, pls let me know thnks Tag: How do i index my contacts in Outlook? Tag: 124255
- Next
  - 1
    - How do I remove a link to a contact from a journal entry? I have linked a journal entry (meeting) to contact names from the address book in Outlook 2007. I cannot see a way to remove one or more of these links. In the previous versions of Outlook, the links were shown in a box at the bottom of the journal entry when opened and it was easy to add more contact names or delete them. Any assistance is appreciated. Tag: How do i index my contacts in Outlook? Tag: 124253
  - 2
    - VoIP phone dialing from Microsoft Outlook 2003 How do I set up to use the dialer system for my computer to allow me to use Voice Over Internet Protocol from Microsoft Office. I am running Microsoft Office 2003 Professional with my OS Windows Vista Home Premium. Do I need to add another product in order to achieve this. -- Helpful friend with moderate computer skills. Tag: How do i index my contacts in Outlook? Tag: 124248
  - 3
    - Outlook Contacts Missing Notes After Export-Import Hello everyone, I hope my note finds you doing well. I work in for a small business (there are only 7 of us here). Everyone has stand-alone PC's (no network yet, though we are working on it) and we are running Windows XP and Office 2007. I happened to get the lucky task of putting over 650 contacts into Outlook. I could not displace my manager for the gazillion of hours it took to do this, so I did it at my desktop, used the Import-Export feature in Outlook Contacts, and exported them to a disk to upload on my manager's computer. The process was super fast and easy, but you can imagine my dismay when I saw that all the Contacts had imported with the Notes section completely BLANK! I had put very detailed notes in that section for just about every contact -- pictures (jpeg files), alternate addresses, emails of their assistants, etc. Needless to say, I am not a happy camper. Does anyone know of a better way to do this so ALL of my data actually gets transferred? I look forward to your replies, thanks so much. Regards, Cat Tag: How do i index my contacts in Outlook? Tag: 124236
  - 4
    - formatting text In the Vista format text box I have chosen 10 pt Times Roman. When typing in the notes area on contact records, the text shows up 12 pt. How can I make the change permanent? Tag: How do i index my contacts in Outlook? Tag: 124231
  - 5
    - New Contacts My Outlook contacts number about 400. When I add a new contact it saves in the Contacts folder but the number of contacts remains the same. Why would that happen. Appreciate any thoughts. Tag: How do i index my contacts in Outlook? Tag: 124229
  - 6
    - How do I make the Outlook Adress Book Tab Appear in 2007 I have shared some contacts with my staff in various contacts folders i.e. i have a contacts folder that only my secratery and I use and another folder that other member of my staff and I can use and another that everyone can use etc. I want all of my staff to be able to use the "search address book feature on outlook". I have microsoft exchange on all computer with Office 2007. I can go to my contacts, right click on the relevant contacts folder, click properties, click the outlook address book tab and then tick "share this folder as an email address book. However, on all my other staffs computers, the Outlook Address Book tab does not appear let alone the check box. I have set all their permissions to publishing editors. Any help would be much appreciated. Tag: How do i index my contacts in Outlook? Tag: 124228
  - 7
    - share outlook distribution list I maintain distibution lists for sending email to everyone in the company. When I try to share it with other users as I would a contact via email, the person recieving it recieves it as an attachment, opens it and sees the distribution list just as I do. But, when the click save and close, it does not show up in the contact list. We are not using Exchange. We are using office 07 and some 03 Tag: How do i index my contacts in Outlook? Tag: 124225
  - 8
    - ACT 2000 to Contacts My friend needs to move his database of sales leads to Oulook Contacts. He is now using ACT 2000 and Office 2002. He wants to take his DB file from ACT and move it into contacts. We can't find anyone in our Office that knows how to do this. I know that you all do :) Can you share the info on how to accomplish this? Thanks! Tag: How do i index my contacts in Outlook? Tag: 124221
  - 9
    - Contacts How do I get my contacts fax # to show on there business card? Tag: How do i index my contacts in Outlook? Tag: 124210
  - 10
    - Outlook 2007 Sp1 NO Adress Book - Tab option greyed out Help. I know how to make a contact list show as an address book, but after my last installation of OUtlook 2007 on this computer, none of my contacts folders are allowing me to make them an address book. I right click the contact list, choose properties, and choose the Outlook Address Book Tab, but the option to check the box to make a contact list an address book is greyed out. Any suggestions? Anya Tag: How do i index my contacts in Outlook? Tag: 124203
  - 11
    - Outlook auto dialling phone numbers When i try and save contacts phone numbers Outlook is dialling them automatically. I use outlook 2007 at home and this isnt an issue, is there a way to stop the auto dial and to save my numbers? Any help appreciated. Tag: How do i index my contacts in Outlook? Tag: 124201
  - 12
    - Business FAX in To Box Using Office 2003. Just updated to SP-3 online. Now when I click on a Contact who only has a Business FAX, and choose SEND Message to Contact (Toolbar ICON or Action) their FAX info does not show in the TO box. It is simply blank. I have FaX Transport in place. This worked before the SP-3 update just fine. Can anyone please tell me how I can get this functionality back??? Tag: How do i index my contacts in Outlook? Tag: 124200
  - 13
    - Phone number format While storing phone number I used the "Check phone number" form to enter a phone number. Fof e.g. country/region: India city/area code: 124 & local number:1234567 so the outlook displyed it correctly as +91 (124) 1234567 but when I tried to edit outlook opened the form again and the form doesnot display in the correct form The country/region:india but area code is blank and the following is filled in local number "+91 (124) 1234567" . Is there any way to workaround this issue Tag: How do i index my contacts in Outlook? Tag: 124196
  - 14
    - how does the import/export function potentially corrupt files?... i have yet to transfer my contacts from my old computer. i have an odd issue with my new system that needs to be resolved beforehand. but the Outlook techs from Dell and Microsoft that I have spoken to (probably 5 or 6) recommend that I use the import/export feature, although they recognize that copying the default .pst file is another alternative. just curious why this is. thanks for any input. Tag: How do i index my contacts in Outlook? Tag: 124185
  - 15
    - import email addesses from excel into Outlook distribution list? Tag: How do i index my contacts in Outlook? Tag: 124182
  - 16
    - Importing not working in outlook 2002 My problem is that when importing into outlook. I select the file to import then the next screen does not allow me to go any further as the next button and the map custom fields button are greyed out. I have spent many hours now trying to find a solution and followed lots of advise, so far I have tried importing from access, excel, csv and have the same problem with them all. I updated my installation so everything is loaded correctlt, I ran the detect and repair and all seems ok. I do not have a box to tick in the import system which a lot of forums mention. 2002 obviously does not have this or its extremely well hidden. Can anyone help please Tag: How do i index my contacts in Outlook? Tag: 124161
  - 17
    - find-replace in Outlook contacts? How can I do a find-replace to change large number of email addresses in Outlook contacts? Tag: How do i index my contacts in Outlook? Tag: 124158
  - 18
    - Outlook Contacts After replacing my old computer with a new none, I was able to get the hard drive out and run it as an external hard drive on my new computer. I would like to import my contacts and old email messages from that old hard drive to my new one on which I have installed Outlook 2007. Where do I find this data on the old hard drive. Tag: How do i index my contacts in Outlook? Tag: 124155
  - 19
    - How do I have my palm find my outlook contacts (Personal Folder) When I synch my Palm, it isn't finding my calendar or contacts in my personal folder. Do I have something set up wrong in my outlook? Tag: How do i index my contacts in Outlook? Tag: 124151
  - 20
    - Random asterisks Hello, I'm using an Exchange 2003 server with Outlook 2002 on Windows XP Pro clients. On one of the clients, when the user adds data into a new or existing Contact such as the tel #, repeating random asterisks appear in the field. Once it happens, we are not able to click into that field to delete them. This has happened a few times and before I try switching out the keyboard and/or running an Office Detect & Repair, I wanted to see if this is a known issue with a resolution. Thanks.... Tag: How do i index my contacts in Outlook? Tag: 124147
  - 21
    - Outlook Address Book I am new to Outlook 2002. I have many email addresses listed in "Contacts" of my address book to avoid spam notices. My "Outlook Address Book" is empty. How do I move some of some of the contacts to my "Outlook Address Book" so that I have a address book list from which to send mail? -- A. T. Sea Tag: How do i index my contacts in Outlook? Tag: 124146
  - 22
    - Everything in my outlook active syncs except my contacts, My phone was reset by tech support and I have a Sprint Mogul HTC. The contacts are not showing up on my phone after I Active sync. When I active sync it shows that the contacts are checked but nothing is on my phone? How can I fix this problem Tag: How do i index my contacts in Outlook? Tag: 124144
  - 23
    - Contacts/Address Book I have many contacts that don't have email addresses, so when I want to send a new email, how do I get the address book to only show the contacts WITH email addresses? Tag: How do i index my contacts in Outlook? Tag: 124143
  - 24
    - how to stop a reoccurring meeting without being the organizer I was a meeting organizer in Outlook and when I tried to delete a reoccurring meeting I somehow deleted myself as the organizer and now the meeting still shows up on the attendees calenders, not mine. I can't delete the series because I'm not the organizer anymore, but on the other attendees calenders, it shows that I am. Tag: How do i index my contacts in Outlook? Tag: 124136
  - 25
    - Outlook Contacts Archiving I want to archive old clients that are in my Contacts database. Can I archive that individual contact or do I have to archive the entire database? Also in order to keep my Inbox clean I created subfolders under shared docs folder for each active client and moved emails pertaining to that client into that subfolder. But now I want to archive one of those clients. I also want to delete it's subfolder but when I do this will the emails that are in the archive folder be assesible again since they had been moved to a folder that is now deleted? Tag: How do i index my contacts in Outlook? Tag: 124133

I have imported a new group of contacts into Outlook. After importing them
into Outlook, i tried using the search key to locate individuals, however a
message appears saying that items are still indexing.
After following the Outlook directions to reset the indexes, through the
control panel,
I still am having the index message pop-up.
Can anyone tell me how to oslve this please??

Top

Re: How do i index my contacts in Outlook? by Russ

Russ
Tue Apr 22 13:34:27 PDT 2008

How long have you given Instant Search to complete?
It may take a while, especially if those Contacts are corrupt, which they
may well be since you imported them. Why would you import Contacts?
--
Russ Valentine
[MVP-Outlook]
"BlakeRayon44" <BlakeRayon44@discussions.microsoft.com> wrote in message
news:6733DA53-8F24-4A82-83D3-BE252D515E52@microsoft.com...
>I have imported a new group of contacts into Outlook. After importing them
> into Outlook, i tried using the search key to locate individuals, however
> a
> message appears saying that items are still indexing.
> After following the Outlook directions to reset the indexes, through the
> control panel,
> I still am having the index message pop-up.
> Can anyone tell me how to oslve this please??

Top