How to filter out duplicates in Vista Outlook email distribution?

Tutorials Win: Microsoft Windows Forum

- Previous
  - 1
    - "how to create mailing list in Microsoft Outlook" Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123546
  - 2
    - Is there a way to merge 2 distibution lists in Outlook? I have 2 seperate distribution lists and am wanting to merge the contacts contained in them into one distribution list, is this possible? Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123545
  - 3
    - My contacts do not appear in my address book I just switched computers. I was using Outlook 2007 on my previous Windows XP computer. Now i am using Outlook 2007 on a Windows vista system. I successfully transferred my emails and contacts to the new computer. I can see my contacts when i select contacts in the navigation pane on the right of the screen in outlook. However, i cannot search my contacts in two contexts. First, when i type a name in the "search address books" bar on the top of the screen. Nor can i search my contacts when i push the "to" button in a new mail message. I tried going to account settings > Address books and add or change an address books. Nothing seems to work. I would prefer not to set up a new windows profile if that can be avoided. Any suggestions? Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123544
  - 4
    - using contacts folder as address book i just switched to vista and imported all of my contacts from the previous version of outlook. now, when i draft a new email and click the "To" button in order to insert contacts to send the email to, i get the "select names" box but it does not have my contacts folder as an address book. how do i import my contacts folder so that i can use them? Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123538
  - 5
    - Limit of DL size in Contacts is there a limit of members of DL in Outlook contacts? We are using Outlook 2003. I thought there is a page space restriction. How about Outlook 2007? With limit how to check the free/used space? I think Contacts will use mailbox size and there is no limit itself. The limit if any will be based on mailbox limit, right? Thanks. Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123535
  - 6
    - Contacts view Everytime I go to my contacts the business cards are at 60% and I can't see a thing, so I have to open the contact and hen close it. I have tried doing the change settings but it always goes back to 60%. Is there a way of making it stay at 100% and to show the font I have chosen? Thanks. Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123528
  - 7
    - Contact Groups Hi all - I am using Vista and Outlook 2007. I am trying to organize my contacts by creating Contact Groups and moving individual contacts into their appropriate group. 1. I select 'Contacts' in the Navigation Pane by clicking on it 2. I click on 'Add New Group' and get a Group Bar (?) titled 'New Group' with that name highlighted 3. I rename that group to 'Family' and press enter 4. At this point: a. I cannot open the group to add contacts b. I cannot drag an existing contact into the group c. I cannot do anything at all with this group except for those actions offered in it's context menu; ie, I can Rename it, Remove it, Move it Up, Move it Down, etc. I just can't get any contacts into it. Can anyone suggest where I am going wrong? Thanks -- Andrew Aitchison (amhsn@nospam.sympatico.ca) Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123519
  - 8
    - Calendar view Everytime I go to my contacts the business cards are at 60% and I can't see a thing, so I have to open the contact and hen close it. I have tried doing the change settings but it always goes back to 60%. Is there a way of making it stay at 100% and to show the font I have chosen? Thanks. Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123517
  - 9
    - Export Distribution List: Full Contact Info Won't Export I have a thousand names in Contact List. I have several hundred in a distribution list created from Contact list. I want to export the Distribution List info to Excel. I tried saving as .txt, but only the name and email address is saved in the text file. If I click on a name in the distribution list, I get the full contact info -- but it won't export. Is there any way to export full info from a distribution list? Or is the only resort to go into contact list and pick out one at a time? Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123516
  - 10
    - direct dial from outlook contact Hi together, hope to find some experts in the forum. I use outlook contact and would like to make direct dial from outlook contact to my home telephone. I mean e.g I select one contact, click from outlook contact the phone number, it rings, and then I take as usual the phone machine in the hand to speak. What options there are for this: - connect the telephone to the internet box (in this case, special phone machine?) - free software to download - via Skype or jaja? then how? thanks a lot for your help in advance -- stephane70 Managing Director www.classics-vision.com free classic cars marketplace Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123515
  - 11
    - what is vcards? Please tell me what is vcards in outlook. Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123512
  - 12
    - Can I put password in Outlook contacts? Please tell me if I can put password in my Outlook contats? Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123511
  - 13
    - how cn i send n email to mny pple but only 1 can see attachment Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123506
  - 14
    - how do I synchronize Outlook contacts and Motorola phone tool I have Motorola Phone Tools versioon 4.0 which works well with my Motorola V3 phone. However I cannot get contacts to synchronise my phone contacts from MS Outlook 2007. Phone Tools should place a synch button on the Outlok tool bar but this did not happen. Is the sychronising possible with Outlook 2007? Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123504
  - 15
    - Calling a specific Contact from command line parameter In a VBA application, using the command line parameter of: OUTLOOK.EXE /select Outlook:contacts How can I get it to open to a specific contact within my contact list? Thanks Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123503
  - 16
    - Public Folder Contacts Hi, I was wondering if anyone has a way of progrmically removing public folder address books that are no longer there. To explain the situation I have been using a script for some time to put the public folders from exchange 2003 and add them as address books within outlook. I have had to take these modify them and then put them back into the public folders. ( I created a PST modified then copied them back). The problem with this is that there are duplicate names when I use these folders. I want to know if there is a way to modify or create a new script to do this. If you could point me in the right direction it would be hugely helpful. Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123501
  - 17
    - Presence Unknown Status in Outlook 2007 We're in a mixed Office 2003 (/05 in some apps) and Office 2007 enterprise environment. We all have MS Communicator 2005. Personally I have Office 2007 on Vista but 95% of the company is still on XP with either 2003/05 or 2007. The correct status (online, busy, offline, etc.) shows up on Communicator, but not in Outlook. In outlook the status is grayed out for Office 2007 users but the users with older builds have their status displayed accurately. I can't find ANY info on this problem in the Knowledge Base. Any ideas out there?? Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123500
  - 18
    - Updating Contact Information Does anyone know of a way to automatically synchronize or update Outlook 2007 contact information from information periodically posted by the contact? It seems that Windows Live Messenger has ways to update contact information based on updates made by the contact themselves to their own information. Is there a way that Outlook 2007 can access Windows Messenger contact information to automatically update the Outlook 2007 contact information? Are there other ways to request updates from the contact (vCards, contact files, etc) in order to synchronize or update your existing contacts? Our problem is that contact information is so dynamic that you really need an automated way to update your contact information based on changes actually made by the contact to their own information. Thanks for any help in resolving this issue. Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123494
  - 19
    - Outlook 2007 - select contact by category I have created a bunch of contacts - and I have given them categories (color and name). When I am in the Mail option of Outlook 2007 and I create a new message - I click on the "to" button and I get a list of all my contacts alphabetically. How can have them sorted by category in that window so that I can select a group of contacts? Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123491
  - 20
    - Sending Contact List via Email Hi, I was wondering if there was a way for me to send a list of contacts to a co-worker in Outlook 2003? I don't have an exchange server, but my co-worker has told me that our IT tech had done it for her before. Thanks, Lisa Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123488
  - 21
    - create a email group How do I create a email group then add contacts to the group in VISTA? Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123486
  - 22
    - Contacts not showing up Its seems there is somthing going on with my .NK2 file. When I email a contact initial he doesn;t appear then I go to my contact list add him to the To: field and compose and e-mail my message. The next day I start tyoping his name and his name doesn;t appear. can anyone shed some light on this? Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123485
  - 23
    - Copy Outlook address book to a second computer on network? I have 2 computers on my home network. I want to transfer my Outlook account (along with address book and personal files) from computer 1 to computer 2. Then I will only use Outlook on computer 2. Anyone know how to do this? (I already have the Outlook application installed on computer 2, and I have copied over my .pst files.) Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123476
  - 24
    - How do I import Contacts from Outlook 2003 into Outlook 2002? I've saved my work contacts from Outlook 2003 in a .pst file and need to import them into Outlook 2002 at home. The pop up says the file is not compatible with this version of the Personal Folders information service. Contact Administrator. The company I was with went out of business and there is no Admin to contact. Any suggestions? Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123469
  - 25
    - Contact Window When I open a contact, I am not able to see the entire contact. The window cuts off about 1/3 of the contact. I can't find a scroll bar and Maximize doesn't help. Thx. Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123468
- Next
  - 1
    - Cheating the Contacts distribution list? Currently using Outlook and Exchange 2007. As best practice when creating Contact based distribution lists you should try to keep less than 100 if you keep the contact's that were added detail to absolute minimum. So of course one of our High level execs wants to create a DL in his contacts with 800 SMTP addresses. So we created 8 separate DL groups with 100 persons in each group. Now, to cheat the normal error when more are added to a DL, can I create a single combined DL where each of those other 8 distribution lists are added within? We want to make this so he just has to send to one group but of course once sent it goes to all those subgroups. Does this work or will it also give an error regarding DL size, etc? Thanks!! Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123458
  - 2
    - I need to move contact from Outlook 2003 to Outlook XP Help? I just got a new laptop with Windows Vista. I also got Microsoft Office XP for it and I am trying to move my contacts from the old desktop to the lap top. How is the best way to do it. I tried to back them up to a .pst file and it told me I could not open it as it was an incorrect version. Thanks for your help. Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123456
  - 3
    - Outlook 2003 with contact manager When I try to delete contacts in my address book I get the message: COULD NOT INITIALIZE CLR UNKNOWN ERROR 0x01315a. I have windows xp. Please advise. Gerald Parfitt Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123455
  - 4
    - Any better way to add a shared contact folder to address list I have seen previous posts regarding a shared contact list has been added to an Outlook profile but can't seem to be placed in the Outlook Address book. Was mentioned about opening the other users mailbox and then keeping that mailbox open in the other profile. Is there no cleaner way to simply add that shared contact folder into the address book? The user that has been given rights to the contacts has also been set as an Owner on the shared Contacts folder but to give rights to the mailbox itself and then also leave that in the active profile just seems really bad. So, any new clean way to add someone else's shared contact list into the other persons Outlook 2007 address book? Also, this was a sub folder of the first persons contact folder called "Students". So "Students" was shared and we want that to also be seen as an address book on the other person's Outlook. Thanks!! Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123454
  - 5
    - Outlook Connector Contacts & Distribution List issues I use an MSN e-mail account with Outlook Connector for OUtlook 2007 and I've had an issue for quite a while that I can't seem to tolerate much longer. To start, I have all my family members on a distribution list set up (as Family Reunion) and lately I've added three new people to my contacts list, but when I try to add them to the Distribution list, I'm told that the distribution list contains contacts that haven't yet been synchronized, press F9 to synchronize your contacts, then save you list. Thing is, hitting F9 does the send/receive thing, but I still can't save the changes to the list. Then to top it all off, when I open up a web browser & sign into MSN, pull up my contacts, they're all there, including the three new ones I can't add to my distribution list, but my distribution list (Family Reunion) just isn't there. How do I get this to act right. I want to add my three new cousins to my list & I would really like for my distribution list to show up in MSN, though that's only secondary really, seeing how I'm using Outlook as my e-mail program. Please, someone, help me! :( Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123448
  - 6
    - how to change the selected list when you pick address button How can I change the way the adrress button bring up the address lsit ? Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123447
  - 7
    - Importing addresses from Excel into Outlook contacts I have an Excel address book file I would like to import into my Outlook contacts. Is this possible? Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123444
  - 8
    - Stand alone Outlook 2007 can't export......FAE.dll error message When I decided in November, 2007 that I was going to get an iPhone in Spring, 2008 my research showed that I could no longer use Lotus Organizer. Never having installed Outlook from my Office 2003 H/S, I marched out and purchased Outlook 2007 stand alone, installed it on my 2 year old HP and went to work copying manually, all my contacts, appointments, etc. Purchased my iPhone last week and of course, it won't sync with Outlook. After four days (literally) on the phone with Apple and Microsoft Research Techs, the problem is NOT solved. However, trying for a workaround, it was decided several days ago to export my contacts to Windows Address Book and then sync the iPhone with WAB (which works). However, when we try to export I get the following message: TRANSLATION ERROR An error has occurred in the Microsoft Office Outlook Translator while initializing a translator to build a field map. Internal Error: Unable to load File Access Engine (.FAE) DLL, additional Outlook translators can be instaled from the Valupack." The Microsoft Research Tech says MS is 'working on that error message but they don't know what causes it. Many people have it'. Any insight here? I am running Windows XP Home, installed by the factory on my HP when I purchased it. Office 2003 H/S (Word, Excel & Powerpoint) - Outlook 2003 was NEVER installed. Outlook Express did come on this machine when I bought it but I never even used it. The MS tech says it is part of the OS. Thanks, TeddyMaude Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123443
  - 9
    - read and input Chinese in contact names, After I upgrade to outlook 2007 from outlook 2003, all my Chinese contact names became ? ? ?, how can I set it back propally. Thanks There was a reply, but I can open the Link below: http://www.microsoft.com/wn3/aspx/notifauth.aspx?url=http://www.microsoft.com/office/community/en-us/default.mspx%3fdg%3dmicrosoft.public.outlook.general%26mid%3d56934de8-ce4c-4e31-8cac-32c5d4e940c0 Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123441
  - 10
    - Merging contacts I want to merge my contacts from my email account and personal folder contacts together. Both accounts seem to have their own set of contacts with a difference of @ 45 total of contacts. I just want list of contacts in the personal folder without duplicates. Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123438
  - 11
    - SMS add-in I am using the outlook Sms add-in but whenever I attempt to send a message, I recieve the message that the phone number passed in is invalid. I get my "TO:" data from my contacts folder. Where do I change the phone number format, and what is the correct format. If anyone knows how to resolve this problem your help will be greatly appreciated. BTW I connect my phone using bluetooth. Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123436
  - 12
    - How do I put the Contacts info into my address book in Outlook? I had to reload Windows XP and with the reload, my previous address book in Outlook 2003 was put in my Contacts list. How do I get the information into my address book? Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123435
  - 13
    - Importing Email Is there a way to copy emails from one computer to another? One computer is running Vista and the other one XP. Both are using Office 2007 (OutLook) Thanks Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123434
  - 14
    - How can I add a spouse's bday in contacts? I would like to add birthdays of all family members in the contact info i.e. Uncle Lewis and Aunt Sarah. Only one contact listing, but I need to put two birthdays. Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123432
  - 15
    - Exporting information from Outlook 2003 to the new Windows mail I want to export all of my contact information from Outlook 2003 to Windows Mail in Vista. Does anyone know how to go about this? Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123431
  - 16
    - Edit Function: CUT AND PASTE I am a new user of Outlook 2007, moving up from MS Outlook 2003. When I am in "Contacts" or "Mail", there is not an "Edit" button, so I am unable to cut and paste potion of the message or a phone number, etc. I do have an "edit" button in the OUTLOOK screen, but when I hit that it takes me out of the file I was working in. Appreciate any help - Thanks! Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123430
  - 17
    - Multiple Contact list on a mobile device I'd like to be able to use the GAL and an additional contact list for email purposes while using a blackberry or other mobile device. Can you have multiple contact lists on a blackberry device? -- alvin Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123420
  - 18
    - Office 2000 Small Business, I can't access WAB.DLL? I get error message Ox9CD4011D - "An error occurred while attempting to open Windows Address Book, unable to find WAB.DLL." Any ideas on how to fix would be gratefully received - I run Vista Home Premium, 32bit. Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123417
  - 19
    - explorer restarting when in contacts When I right click on a contact or try to delete a contact, windows explorer shuts down and restarts. The only way I can delete a contact is to drag it to recycle bin. Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123414
  - 20
    - invalidID was passed in This is the message I get when I try to deleat duplicate addresses. I can not deleat any addresses. Any help will be appreciated Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123399
  - 21
    - contact subfolder I am using office 2007 and have managed to get some of my contacts in subfolders. When I look in my contacts in outlook I cannot see the full directory structure to the subfolder, only the top level. I can select them to send email, but I can't see them to change any data. How can I expand the contact folders? Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123397
  - 22
    - Duplicated names appear when adding members to a DL Hi there, I try to create a DL on Outlook and select members from my Contacts. I see some names appear twice. One of them is with the e-mail type as Fax. Because the list is huge and I don't want to waste time to select the names one by one to skip the Fax type entries. However, there is no way to change the sorting order by e-mail type. Does anyone have a solution for that? Thanks a lot. Richard Poon Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123390
  - 23
    - how to add a Ccn contact to my mail with ms outlook 2007? Hi, do you know how to add a Ccn contact to my mail with ms outlook 2007? Please help Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123387
  - 24
    - missing distribution list I deleted one member of a distribution list and lost the whole list. Have read others' accounts of this, but can't seem to restore. The list does not show up in my deleted folder. I have backup .pst from a few days before. Start Outlook, go to file/open/outlook data file. Navigate to my backup file. Its modified date/time is right now (why?). Select anyway, a pause, screen looks the same, have today's email and no list. Either the backup didn't really open or somehow did another backup just now. Repeated process a little while later, same thing. Modified date/time is new, right now. Am I crazy? Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123386
  - 25
    - Contacts / Phone numbers Hi, Could someone help with changing the phone numbers settings on outlook please? I would like the phone numbers to appear and be saved as; +44(0) 20 7529 6900 / space between the numbers automatically everytime that i'm saving/adding a new contact on outlook. Thank you, Btissem Tag: How to filter out duplicates in Vista Outlook email distribution? Tag: 123380

In a lengthy email distribution list, that you have been sent in an incoming
message, how do you filter out duplicate addresses when you Reply To All?

Top

Re: How to filter out duplicates in Vista Outlook email distribution? by Brian

Brian
Thu Mar 27 12:45:02 PDT 2008

WGG <WGG@discussions.microsoft.com> wrote:

> In a lengthy email distribution list, that you have been sent in an
> incoming message, how do you filter out duplicate addresses when you
> Reply To All?

You shouldn't need to worry about it. Outlook should eliminate duplicate
addresses if it detects them.
--
Brian Tillman [MVP-Outlook]

Top