distribution lists creation and updating based on categories

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    - How many contacts will the Microsoft Outlook file hold? I am setting up four companies and need to find out the number of contacts that Microsoft Outlook will hold? Tag: distribution lists creation and updating based on categories Tag: 123227
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    - Restrict a user to access GAL I want to create a user - mail enabled, But I dont want him to see our GAL. Is there a way ... Or if I can restrict him to send mails only to Mr.A, Mr. B and Mr. C only ??? Urgent reply will be hihgly appreciated. Regards Tag: distribution lists creation and updating based on categories Tag: 123222
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    - Cannot open http files from outlook express 2003 We have Outlook Express 2003 and when we receive an email with a http link to the internet, it will not open the link. We think we have ticked all the right boxes to allow that to happen but to no avail. We have checked everything we can possibly think of but nothing will work. Tag: distribution lists creation and updating based on categories Tag: 123212
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    - Change contact type from EX to SMTP Is there a way to convert all the contacts from EX from SMTP according to the global address list? Tag: distribution lists creation and updating based on categories Tag: 123209
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    - Import from Excel to Outlook Having duly searched the "microsoft.public.outlook.contacts" archive I made minimally successful attempt to import an Excel format data base (.xlt) but only the "business street" field was imported all other fields were blank. I used Excel and Outlook both 2000. 1. First I named each column in the spread sheet with the exact default names used in Outlook. 2. Then ran the Outlook import wizard 3. Verified that the import fields were matched with the ones in Outlook 4. Ran the import process. After a long period of time the process finished with no reported errors (2000 contacts each with 30 fields). Where did all the data go. I have drilled on View settings but to no joy. I had previously tried this with a customize form and concluded I could not import into it successfully. I then uninstalled Outlook to clear any bad effects from the failed attempt and reinstalled Outlook. But the new installation still had evidence of the failed effort. So I do not know if this is what is preventing the successful importation. At the least I would like to know (short of formatting the HD) how to get a clean install of Outlook. Regards, John Tag: distribution lists creation and updating based on categories Tag: 123203
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    - Using Contacts to make a directory I am using Windows Vista Business and Outlook 2007. I would like to use my Contact program to make and print a directory for my church. I would like to add and include a picture in my printed directory along with several fields for children names. I can add the fields and the picture to my contact. I can add the special fields in a view for the directory, however, I don't know how to add the picture to the view. Can you help? -- Thank You! Tag: distribution lists creation and updating based on categories Tag: 123202
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    - Where is file that stores email names temporarily? Tag: distribution lists creation and updating based on categories Tag: 123200
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    - How to recover a deleted distribution list? Trash not emptied ye Tag: distribution lists creation and updating based on categories Tag: 123198
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    - Outlook 2007 - Contacts/Address Book When I create a new email and I click on the To: only some of my address books show in the drop down menu in the Select Names window. How do I merge all my address books so I can select names from them too? Sorry if this is a duplicate post as the other page had errors and I wasn't sure if it posted or not. Diana Tag: distribution lists creation and updating based on categories Tag: 123196
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    - A non-contact distribution list ? Can anyone help us understand how we can quickly convert a text list of email addresses into a distribution list in Outlook 2007? These addresses are generally NOT in our contact list and are for short-term use only. We recognize that the user can add individual addresses to a distribution list one-at-a-time, but we need a quick way to add a list of several dozen, or more, email addresses at one time. Thank you for any help with this issue. Tag: distribution lists creation and updating based on categories Tag: 123192
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    - Field NOTES in CONTACT is shorted by export to excel When I export contacts to excel (Export to a File => Microsoft Excel 97-2003) the field NOTES is authomatically shorted to about 256 characters (something like that). In such case I loose data, not only formating. How to solve this problem? How to make it trasfer will be full not "first 256chr part" only? Thanks & Regards; Vaso Tag: distribution lists creation and updating based on categories Tag: 123190
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    - Sending e-mail via distribution lists When I send e-mail to distribution groups in Outlook 2007 the mail does not transfer to sent folder after sending and syncronising folders does not stop Tag: distribution lists creation and updating based on categories Tag: 123187
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    - Rearrange the Distribution List I am trying to move couple of members in the Distribution List somewhere in the list. System only allowing me arrange the list in ascending or descending order. How do I move, for example, one member down or up? Thanks. Tag: distribution lists creation and updating based on categories Tag: 123180
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    - New PC - migrated Outlook 2003 settings to 2007 & now hosed - HELP I migrated my XP professional settings to Vista professional (I know I know!) and when I create an Outlook (Enterprised ed.) email, the To list is empty. Drop down Address Book list is empty. When I click Advanced Find I get modal dialog "The search cannot be completed. Tou must have an address list to search in. If you don't have an address list contact your Microsoft Exchange admin." I don't have Microsoft Exchange. Under Tools/Account Settings/Address Book I have Outlook Address Book MAPI but Remove is disabled. Under Contacts Folder under Properties, Outlook Address Book tab, the "Show this folder email address book" check box is disabled. I have uninstalled the product and reinstalled it - no luck. The registry has evil stuff. I tried renaming my C:\Users\...\outlook directory, uninstalled/reinstalled and then Outlook wouldn't run - again the evil registry entries "remembering" the wrong stuff. So now I'm at my wit's end. The only option I see is to reload windows from scratch to get a clean registry - unless someone can help me figure out how to activate the "show this folder" button. Any help would be appreciated. Tag: distribution lists creation and updating based on categories Tag: 123178
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    - contact list to excel Is is possible to convert outlook contact lists to excel files? Tag: distribution lists creation and updating based on categories Tag: 123175
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    - Extended MAPI version1 or later required How can I open office xp outlook contacts in office 2007 word? When I try I get above message. Must I get outlook 2007 or is there an add on? Tag: distribution lists creation and updating based on categories Tag: 123173
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    - How can I mark certain contacts as Private? I have certain Contacts in Outlook that I want to make Private, so if someone looks at my Blackberry (which I synch with Outlook) or if someone looks at my Outlook, that they can not see these contacts? It was easy on my Palm, but I can not figure out how to do it with OUtlook TIA Tag: distribution lists creation and updating based on categories Tag: 123167
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    - how do I ad new address and contact to my outlook. when entering a new contact (name etc) it does not save even though I clicked the save. Tag: distribution lists creation and updating based on categories Tag: 123165
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    - saving new contact & address in the contact list I am having troulble saving new contact (name etc) in my contact list. I follow the steps required however for some reason it doesn't save. Tag: distribution lists creation and updating based on categories Tag: 123164
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    - Create a Contact item using MAPI I'd like to create a Contact Item using MAPI (as most fast way). What are the properties I should create in contact item in OL 2003 / 2007? For example, if I fill up all the fields on the contact form, what are the other properties I should create? I need to store hundreds of contacts fast, so I prefer to do it using MAPI. Tag: distribution lists creation and updating based on categories Tag: 123163
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    - Showing Multiple Mailbox's Contacts Folders When Selecting Recipie (Office 2003 Professional) I have a user who manages three mailboxes simultaneously. When she goes to send mail, she wants to be able to select contacts from any of the three mailbox's contacts folders. However, when she selcts the dropdown "Show Names From:" she does not see the other mailbox's contacts folders, only her own. She claims it used to show them all. Our Exchange gurus did not help her so now I am appealing to the experts out here... She is an owner of all three mailboxes and has delegate permissions. Help me be a hero to her! Tag: distribution lists creation and updating based on categories Tag: 123155
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    - I cannot get a percentage to properly display in a custom form fie I created a custom form in Outlook that has a field for entering percentages. I have it formated for "all digits". Some of the percentages I am entering are less than 1%. ie-.99% When I enter anything less than 1%, Outlook automatically changes it. In this case, it is changing it to 99%. I have tried putting zeros in front of the decimal and nothing seems to work. Any suggestions? Tag: distribution lists creation and updating based on categories Tag: 123153
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    - contact db list is not showing when I hit the "to" button in emai I was trying ot set up a new profile, but when I go back to my old profile the contact db listing shows up as blank when I am composing an email. However, the db is still there if I launch it directly. So the link is somehow gone. How do I relink the contact db so ti shows up when composing an email within Outlook. Using Outlook 2002. Tag: distribution lists creation and updating based on categories Tag: 123149
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    - Merge Public Contact with Personal Hi. I'll try to explain this as clearly as possible: We are using Exchange Server and Outlook 2003. We have a Public Contacts folder and every individual on the system has a personal contact folder. What my boss wants me to do is merge all of lists together. The hard part is, he wants the personal contact folder to automatically 'sync' with the Public Contacts Folder, so that our users won't have to browse as much to bring up the master contact list. Right now we're running into problems where everyone has a few contacts folders (I don't know how they're even doing this!) and adding names on their personal accounts so no one else can see them. I am not a system admin, I'm just the graphic designer, so I am pretty lost at all of this. Tag: distribution lists creation and updating based on categories Tag: 123148
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    - Importing Contacts from Outlook to Outlook Express How can I importmy contacts from Outlook to Outlook express. The files are saved as .pst files but Outlook epxress won't recognize them Thank you Tag: distribution lists creation and updating based on categories Tag: 123141
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  - 1
    - How to convert Contacts to address book I have all of my names/addresses saved as contacts in my Outlook EXPRESS. I am trying to import them into Outlook Express but don't know how to do it. I have them saved in a Personal adress book. How canI retrieve them and put them in Outlok EXPRESS?? Thank you Tag: distribution lists creation and updating based on categories Tag: 123140
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    - Two Contact Folders to Choose from at Launch At the direction of Microsoft Support last summer, I moved my 6 gb personal folders files to a new Personal Folder and renamed it. All new emails now flow into my new Personal Folder In box. Both the old and the new Personal Folders have a folder named "Contacts" -- and at launch I get a dialog box asking which Contact folder I want to use -- both are named the same. How do I delete the old Contact folder? When I right click, the dlete is grayed out. Thanks. Tag: distribution lists creation and updating based on categories Tag: 123137
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    - I want birthdays from a specific group to go to a specific calend. I have a specific group of contacts who's birthdays I want to go to a specific calendar. Is it possible to do this? I have created the files but when I type in birthdays for these contacts it automatically goes to my regular calendar Office 2000 Outlook Express Tag: distribution lists creation and updating based on categories Tag: 123131
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    - search of outlook contacts does not retreive contacts containing s my new computer with vista home premium has outlook 2007. in contacts of outlook, searching for specific name or word, used to retrieve the contacts that contained the date being search for. this feature was working for about a couple of weeks, and for some reason it stopped retreiving contacts that are known to contain those search words; it brings out very few. Tag: distribution lists creation and updating based on categories Tag: 123129
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    - How to add contact automaticly just sending an anwer? The other version of Outllook I had, the contacts were automaticly added when send messages... in this new version... we send a lot of messages and when I saw the contact file it was completely empty....I donÂ´t know how to add automaticly... Please teach me... Dora Tag: distribution lists creation and updating based on categories Tag: 123128
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    - Mail merge with email address How do I send an email in word to 250 distributors without having to click each name in the address book? Tag: distribution lists creation and updating based on categories Tag: 123124
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    - Contact Folders are not appearing in the "Show Names From" menu In addition to my master Contacts list, I also have sub-folders named for specific categories of contacts. When creating and updating distributions lists I used to see all these contact folders in the drop down menu "Show The Names From" when I wanted to select one or more new members for my email distribution list. After a virus problem was supposedly repaired by a friend, now I no longer see all those folders, I see only Contacts. I am trying to find out how to add the other folders to the drop down menu in Tools but have been unable to find a way. Tag: distribution lists creation and updating based on categories Tag: 123123
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    - Can I rename User Fields 1 thru 4? Is it possible to rename User Fields 1 thru 4? Also, I am using Outlook 2007, the ribbon tabs are named Contact, Insert, Format Text. When and how do I use Format Text? All of its options seem to be disabled at all times? Thank you in advance. denny -- dslocum Tag: distribution lists creation and updating based on categories Tag: 123111
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    - ATTACHMENT FAILURE IN MAIL MERGE Outlook 2003/XP I am sending an form email to a group. I am using the mail merge option in Outlook so that the greeting line ("Dear Joe") is individualized in each email. The email instructs the recipient to open the attached document. However, the emails arrive with no document attached. It clearly appears to be attached in the original email prior to the merge. I cannot figure out why the attachment is not being sent with the email. -- William Tag: distribution lists creation and updating based on categories Tag: 123107
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    - Outlook 2003 - saving VCARD = loses Notes I've read the previous threads on this issue and was wondering if there's a fix available now? Basically...when saving an attached vcard from an email, the Notes info from the vcard does not get saved, it is not visible. Before saving the vcard, we verified that there is info on the Notes field. But just strips it out after it is saved. Tag: distribution lists creation and updating based on categories Tag: 123105
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    - An unsupported restriction was passed into an IMAPITable method. After opening Outlook 2003 I get the following error message when trying to address an email with my "Contacts"; as opposed to our "Global Address List". The address list could not be displayed. An unsupported restriction was passed into an IMAPITable method. This locks Outlook and I have to use Task Manager to 'end task'. I have tried various tasks listed in this discussion group such as creating a new Outlook profile, checking for permissions and 'detect and repair'. I have all of the latest patches and will try a complete uninstall & reinstall, but don't have a lot of faith that working either. Anyone have a suggestion? Tag: distribution lists creation and updating based on categories Tag: 123104
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    - RIGHT CLICK MENU ON CONTACT Outlook 07/Vista In previous versions of Outlook that I have used, when I right clicked on a contact or DL, the menu would give the option "Send new message to contact," or "Send as v-card." In 2007, these options are not available when I right click and I have to go to the Actions menu to bring up a new message addressed to the contact or DL. Is there a way to have these options available upon right-clicking a contact? -- William Tag: distribution lists creation and updating based on categories Tag: 123103
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    - delete all contacts from pda My son has given me his HTC mobile/pda. He has all his contacts. (1000 or so) I wish to delete all these and synchronize with my outlook. I have only 125 I had set activesync to sycn with my pc but just adds these. How can I delete all the contacts and start fresh? Any help appreciated Tag: distribution lists creation and updating based on categories Tag: 123094
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    - OL2007 Collapse All Groups All of my Contacts are in and "Arranged By" Categories. I upgraded from Office 2003 to 2007 last week and since then I can't get the Categories to permanently stay Collapsed. If I go to the View menu, Expand/Collapse Groups, it will Collapse the Categories, but as soon as I go back to my Mail folder and return to Contacts, the Categories are again Expanded. Anyone have a fix for this? Thanks. Tag: distribution lists creation and updating based on categories Tag: 123083
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    - how to sync contacts from two separate outlook accounts I have two outlook emails accounts for two separate businesses, however when I sync my blackberry only one of the email accounts syncs. How do I sync the other email account so that this info is available on my blackberry? Can they both sync at the same time? Tag: distribution lists creation and updating based on categories Tag: 123074
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    - How do create a letter to a contact in Outlook 2007? Tag: distribution lists creation and updating based on categories Tag: 123061
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    - Insert file hyperlink in contact Using Outlook 2000 Within the notes section of a contact I tried to insert a link to a local file via the following methods: I created a shortcut w/ explorer, and then cut and pasted the shortcut into the contact. This worked, but the shortcut is displayed as an icon. Any way to display it as a text string of my choice? The following approach is close, but not quite right: By preceding the path w/ "http://" as in http://C:my directory/my file.doc As soon as I added "http" it was converted to a hyperlink to "http:// C:my" i.e. stopped at the space and did not work. I also tried quotes as in http://"C:my directory/my file.doc" w/ same results. Thanks Tag: distribution lists creation and updating based on categories Tag: 123060
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    - Incomplete details in 2007 Business card view Have just u/g'd from 2003 to 2007 Office. In 2003 Contacts, the Business Cards view showed all street address, phone numbers and email address info. In 2007 Contacts, some cards are complete in all respects whilst others show phone and email addresses but no street address info (although the underlying Contact data is complete and contains street address info). This happens regardless of the sizing of the Business Cards and the number on view. Any ideas appreciated. Thanks Tag: distribution lists creation and updating based on categories Tag: 123053
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    - Print as business card I created a contact for myself as a .vcf file. I love the way it looks and want to print business cards from outlook or import them into Word, Publisher to print. Is there any way to do this? When I print a contact from Outlook, it just appears as text, and does not look like a card at all. -- Judi Geistlinger Tag: distribution lists creation and updating based on categories Tag: 123051
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    - importing contacts I would like to move my outlook contacts from an old hard disk to a new desktop, but cannot find them to export. Can anyone tell me which folder they are in? It is Outlook 2003 w/o contack manager. Tag: distribution lists creation and updating based on categories Tag: 123045
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    - Can no longer see fields in contact searches When I do a search under all contact items, I have the phone list feature set to show the Company and e-mail address associated with those names. I tried yesterday to sort by company after I did the search, and all the companies disapeared completly! Now I have managed to repeat the error (somehow) with the e-mail addresses too. Now when I do a search all I see is their name....Please help, I really need to be able to view all of this information again. I have tried removing the fields and then re-displaying them that does not work. I can still see the information under each Contact Group...just not on the search feature. Tag: distribution lists creation and updating based on categories Tag: 123044
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    - Full name in outlook 2007 SP1 MSO Before i upgrade my outlook 2007 with SP1, i was able to click on full name button when i create new contact. But after i upgrade my outlook 2007 with SP1, my full name button is missing. How can i make that button appear? Picture of the problem is here: After 1. http://aycu19.webshots.com/image/45658/2002771643682662870_rs.jpg 2. http://aycu03.webshots.com/image/47122/2002763496603783164_rs.jpg Before 1. http://aycu32.webshots.com/image/46711/2002765823803769315_rs.jpg 2. http://aycu32.webshots.com/image/46711/2002708625418495156_rs.jpg Tag: distribution lists creation and updating based on categories Tag: 123043
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    - Category colors in public folders Hello everybody, is it possible to use category colors company wide in a public contact folder? We use Exchange 2003 SP1 and Outlook 2007 SP1. Many thanks for any help. Patrik Tag: distribution lists creation and updating based on categories Tag: 123041
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    - activites tab I moved all my contacts from a subfolder to the main contacts folder. Now when I click on the activities tab I get the following message: "Outlook cannot display this view. You need to reset your folder group. Right-click on the folder, click Properties, and then on the Activities tab click the Reset button. The operation cannot be performed because the object has been deleted." I followed the directions but I still get the same error message. How do I fix this? Outlook 2003 Pro Tag: distribution lists creation and updating based on categories Tag: 123040
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    - partial name search on outlook 2003 Hi All, Am I able to do a partial name search for contacts in outlook 2003? (E.g. I type in "John" and outlook will return: "John Doe" "Tom John" "Derrick Johnson Jones" ) If not, is there any 3rd party applications that can do these? Please Help! Thanks. :) Tag: distribution lists creation and updating based on categories Tag: 123039

Iâ??m trying to create and update distribution lists based on categories.
Therefore, as contacts are added/changed I would like the distribution list
to change automatically to reflect the new information. How do I go about
making this happen?

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Re: distribution lists creation and updating based on categories by Brian

Brian
Mon Mar 17 10:11:34 PDT 2008

Crosbie <Crosbie@discussions.microsoft.com> wrote:

> Iâ??m trying to create and update distribution lists based on
> categories. Therefore, as contacts are added/changed I would like the
> distribution list to change automatically to reflect the new
> information. How do I go about making this happen?

You don't. DLs cannot contain category information.

Since you're using categories, though, why do you think you need DLs. If
you want to send a message to the people in a particular category, display
your contacts in the By Category view, select the category, and click
Actions>New Message to Contact.
--
Brian Tillman [MVP-Outlook]

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