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Tutorials Win: Microsoft Windows Forum

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    - sync for entire office's Outlook 2000 contacts Can anyone recommend an effective method to sychronize the contact lists for an office of about 50 people with a master Net Folders contact list? No one remembers to consistently send updates to the admin assistant so the global list is always out of date. It would be a colossal manual project to reconcile all of the entries from everyone's personal contact lists. Does anyone have a cost-effective method for automating this task? Unfortunately, our office is stuck with Outlook 2000 for the time being due to various reasons. Thanks for any advice, k Tag: birthday Tag: 123371
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    - How can I export contact with Customized Fields into Excel I created custom fields in a contact list. I would like to export all of the information to excel, however, it only lets me Map the pre-loaded fields. Is it possible to export Customized Fields? Tag: birthday Tag: 123369
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    - Changing the default in the file as field in Outlook '03 I'm using Outlook 2003 SP3 In the 'file as' field there is a drop-down box with the following choices: â?¢ Last, First â?¢ First Last â?¢ Company â?¢ Last, First (Company) â?¢ Company (Last, First) The current default is Last, First and I would like it to be Company. Currently I'm changing it manually for each new contact I enter. Based on the reply to this post: http://www.microsoft.com/office/community/en-us/default.mspx?dg=microsoft.public.outlook.contacts&tid=df6db695-6dc2-4224-bec3-825625b143db&cat=en-us-office-outlook&lang=en&cr=US&sloc=en-us&m=1&p=1 it appears it is possible to change the default, but I cannot find the proper place to do so. I also found this: http://support.microsoft.com/default.aspx?scid=kb;en-us;291144&Product=ol2002 But I'm not sure that's exactly what I want to do. Any instructions you can provide or direction as to where to find this information will be appreciated. Thank you. Tag: birthday Tag: 123366
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    - How to Update Outlook 2007 Activities in ACT2008 I have tried everything to get Outlook 2007 e-mails to create a history in ACT2008. I have also tried the Outlook Activities from the Tools Menu Bar in ACT and it doesn't appear to do it. I was sure it did before and I don't know where else to look. I have tried every Help message to try and find it but to no avale. Can anyone help me out as I am coping my notes from the e-mail plus attachments if any to the History location in act each time I send something but that gets very time consuming and if I forget to it doesn't help me when I need to get a history on what I sent to a particular contact. I work in a small company and work in sales so I am not in my office a lot and do most of my work from my car and no one else to turn to since I am the only one who uses ACT Software. Hope someone can help. Glen Ueberschlag e-mail -- glenu@cyndextech.com Tag: birthday Tag: 123365
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    - Outlook distribution list When I add new names to distribution list and "update now", the new names do not appear on distrution list on and email that I send Tag: birthday Tag: 123357
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    - Exporting Shared Contacts to Excel File Using OL07 and Excel 07: When I get to "Select Folder to Export From", only my mailbox/contacts are visible. I have access to several other users "contacts in mailbox" just not for this function. Is there a setting in delegates/permissions that the other users must activate first? Thanks Tag: birthday Tag: 123356
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    - How do I view a contact subfolder? I have been moving outlook data from one user account to another. When organising the contact folders I have mistakenly created subfolders within some of the folders. I cannot see subfolders in the list of folders, I can only see the top level. How do I move(and see) the subfolders from within the folders? Tag: birthday Tag: 123349
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    - Instant Search not working and Outlook indexing never completes I attempt to search for a particular Contact entry. A message is displayed "Instant Search encountered a problem while trying to display search results. Modifying your query may resolve this problem." I clicked OK on the message box and a highlighted message appeared across the top of the Contacts pane "Search results may be incomplete because items are still being indexed. Click here for more details." When I click on the message, another info box appears titled: "Outlook is currently indexing your items. Search results may be incomplete because items are still being indexed" , "xxxx items remaing in "Personal" folders" and "xxxx items remaining across all open mailboxes". The xxxx is a number that is always different each time I look at it (sometimes a large number, sometimes small), but never zero, and never trending in one direction or another...almost like the indexing process is in an unending loop that never comes to completion. When I click START, then CONTROL PANEL, then INDEXING OPTIONS, it says Indexing is not running. I have XP on my laptop, I'm running Outlook 2007. Help please. Tag: birthday Tag: 123348
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    - Outlook 2003, Contact Format I would like the listing in the Address Book to read LAST NAME, FIRST NAME. When entering the new contact information, I enter it in that format everywhere, but sometimes it still insists on being listed First Name Last Name. Any clue what might have triggered the wrong listing? In addition, in those situations when it is listed First Last, how can I change it to LAST, FIRST? Tag: birthday Tag: 123347
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    - Outlook 2003 In Outlook 2000, I was able to create a Group list by selecting from existing entries in my address book or by creating new members. After finishing the Group list, all entries old and new would appear as individual contacts in my address book. In Outlook 2003 when creating a Distribution List, the newly created members do not appear separately in my address book. Is there a way to send an e-mail to only 1 member of a distribution list without having to type in a new contact all over again? Tag: birthday Tag: 123345
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    - Add contact - exchange web service 2007 I am trying to add a contact with exchange web services with Internet Free-Busy addresses specified. I am referring to the below link. http://msdn2.microsoft.com/en-us/library/aa563318(EXCHG.80).aspx I am not able to find the right attribute to set the free busy address in the contactitem type. Please help me to solve this. Thanks in advance GSK Tag: birthday Tag: 123334
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    - False e-mail address In Outlook, for any contacts that have no email address, the address book in the mail program is giving a false email. It usually consists of the persons name the @ symbol and the beginning of their phone number. how do I change this to show no email address? -- kaj Tag: birthday Tag: 123330
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    - How can I print the name in my AutoComplete contact list? nk2 How can I print the names & e -mail addresses in my AutoComplete contact list? (from the nk2 file) Tag: birthday Tag: 123327
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    - Address Book not showing contacts after importing Contacts from .p I exported my Outlook Contacts from one PC to another. When I open "Contacts" in Outlook I can see my entire Contacts list. However, when I open Address Book in "Mail" or "Calendar", it is empty (I get an error message indicating that "the Contacts folder associated with this address list could nto be opened". I can't find where the Contacts file associated with my Address Book might be stored. I can't even discover which file my Address Book is trying to access when it wants to list my contacts. -- Charley T Tag: birthday Tag: 123323
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    - Can I import an Excel doc into a distribution list? I have an Excel doc with names and email addresses. I would like to make that into an Outlook distribution list. Is that possible? I tried to follow the import an Excel doc instructions, but to no avail. Using: Outlook 2003, Excel 2003, Vista Tag: birthday Tag: 123320
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    - insert date in Outlook contacts note field? how do I insert date in Outlook contacts note field? Tag: birthday Tag: 123315
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    - Where is the address book located? Using: Windows XP Pro Office 2003 Pro Where can I find the address book which seems to keep track of all addresses I've sent email to? I notice that if I type any letter into the "to" line of an email message in Outlook, a window pops up with all the email addresses that begin with that letter. A large percentage of those addresses are not in my "contacts" tab. Tag: birthday Tag: 123309
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    - How do I back up my Outlook 2007 contacts? I have reinstall Windows on my machine and I am looking for an easy way to back up my contacts. Last time i followed Outlooks directions it didn't work. Someone suggested saving them to a Excel file. Does that work, and how do you do it? I have trial software called "outback plus" does it work and will it save my contact information? Thanks in advance! Tag: birthday Tag: 123298
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    - Number of members in a distribution list in Outlook? How can you find out how many members are in a distribution list? I often have to create large dist lists (>50 members) and the only way I can be sure that I have captured all of them is to manually count the members in the list. Tag: birthday Tag: 123285
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    - "Cannot find contacts folder" error message We're having a problem with one of our users receiving encrypted emails. The solution from the MS site said to exchange signed emails and save the person's name to Contacts; however when we try that we get the message that the contact folder can't be found. I've removed and reinstalled the outlook address book and redesignated the contacts folder to show up as the outlook addrss book but to no avail. What am I missing? Thanks, Dave Tag: birthday Tag: 123278
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    - Outlook 2007 Can anyone tell me what the difference is in the sensitivity field between Normal, Personal, Private, & Confidential. I pretty sure about Normal & Private, but where do the other two fit in and what effect do they have onthe way Outlook behaves? Thanks in advance Tag: birthday Tag: 123276
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    - Why no more (+) plus sign to expand distribution lists? All of a sudden Outlook 2007 is messing up. When I add a distribution list to an email, I can no longer expand it. the plus (+) sign has totally disappeared next to it. Furthermore, although my settings haven't changed, the only way I can send and receive emails is to hit the send adn receive button. So when I make an email and hit send - it goes to the outbox. And when I boot up Outlook it no longer automatically receives. I am wondering if I need to download something or if it has a bug. Tag: birthday Tag: 123271
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    - Preventing Contacts removed from Outlook address book from I have removed many old contacts from my Outlook address book but they continue to pop up on auto-fill when I'm trying to type in a similar name even though they no longer appear in the address book. For example, I may have removed "Fred Smith" from my address book months ago and have not typed in his name since then. However, when I begin to type in "Fred Jones" for an e-mail address, "Fred Smith" automatically pops up as soon as I complete "Fred". This gets worse as time goes on since more and more older entries continue to appear when similar names or entered. WHERE DO THESE DELETED CONTACTS COME FROM IF THEY ARE NO LONGER IN MY ADDRESS BOOK AND HOW DO I PERMANENTLY GET RID OF THEM?? Thanks for any help on this as I have been trying to find a solution for several years. Mike Tag: birthday Tag: 123267
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    - Contacts file I went to Microsoft's website www.howto-outlook.com and got the instructions on how to locate the Outlook pst data file. Problem is (I am using Vista) when I to C:\Users\"username"\ and then look for AppData, I don't find it. How do I get AppData so I can get to \Local\Microsoft\Outlook? Tag: birthday Tag: 123265
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    - Importing contacts into Exchange have Outlook 2003 which I use to POP email from my provider into my private folders. I also have contacts and calendar entries. I use Wireless Sync to sync it all up with my Treo running Windows Mobile. I want to upgrade from POP to Exchange service with my provider (hostway.com). However, my provider tells me that I can bring over my old POP'ed email to my Outlook's Exchange mailbox but not my contacts or calendar entries. Is there a way to do this by importing a file or just copy/paste from one place to another within Outlook? (I am a one person company so it is OK for my personal contacts to be the same as the "company" contacts.) Tag: birthday Tag: 123259
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    - copy contact from contact list to folder I had a folder in my contacts list that had one group of epeople that got a certain kind of information sent to them. WhenI went to delete one contact it deleted the whole folder. I checked in the Deleted file and its not there. Not I have to re input these peopl ein the folder. I have those same peopl ein my general contact list. How can I transfer them to the new Folder and not take them out of the regular contact list. Tag: birthday Tag: 123255
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    - Why don't Maximizer contacts show up in Outlook contacts? Even though Maximizer tells me the synchronization with Outlook was successful, I cannot find Maximizer contacts in Outlook. Where are they? Tag: birthday Tag: 123251
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    - outlook 2003 I am new to Outlook so please be nice.. My boss has created a contact list on excel and I am wondering if there is like a master contact list or addressbook on exchange? he has a file name contacts.pst and contacts.wab is there a way to make either of this files like the master contact list? basically what I want to do is have all the users point to like a master contact list. so if that list changes they all change at the sametime. Im a Lotus Notes admin and we have a master contact list.. so I am just assuming outlook has one.. just not sure how it works and if it can be implemented. Thanks in advance for the help. Tag: birthday Tag: 123250
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    - exporting group addresses Is there a way to export "groups" from your OE6 adress book? I have exported all the individual addresses but my groups did not export. Tag: birthday Tag: 123248
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    - Contact Categorizing limits Outlook 2007 I really find it strange to list a contact as color lt green "holiday". What is the point of having the ability to list a contact as red "must attend"? Can you have more categorizing of contact over the total of 25 colors listed? And what is the limit to the number of categorties you can have for a contact? Can you export your catigory list for other outlooks to import so that could be alot of work for multible locations. Tag: birthday Tag: 123245
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    - Sharing Contacts sub-folders Not sure if this is the right group to post but I have this problem: Trying to share a Contacts folder under "Contacts", all permissions are set okay, but when the other user try to connect, it denies. We're running Exchange 2007 so these contact folders are on the server. If I share the root "Contacts", it works fine. Thanks for your assistance. Tag: birthday Tag: 123244
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    - mark property read receipt = .t. i noticed today that 1 of my contacts somehow has been marked with a property (File|Properties) read receipt is true. i have looked at other contacts and they all have that property false and i see no way to modify it to be true OR false. how is this property edited/changed? thanks. jim@sturtzs.com Tag: birthday Tag: 123243
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    - Outlook 2003 Contacts & Address Book I have had been using Outlook Express for many years and now have started using Outlook 2003 for just my business emails. I have 2 questions here. First, in the "folder list", why do I have 2 folders called "Personal Folders", both with the identical folders underneath? When I click on "contact" in either of these trees, it seems they are identical. When I click on the "Contact" button in my shortcut list, there are 2 items listed in "my contacts" favorites: One is called "Contacts" the other "Contacts in Personal Folders". I'm confused why this is duplicated. This may have something to do with the next problem. When I open a new email window and click "To:", I get the following error message: The address list could not be displayed. The Contacts folder associated with this address list could not be opened; it may have been moved or deleted, or you do not have permission...." (I am not working on a server, it is my personal computer and I have Windows XP Media Edition. ) However, if I click "ok", it brings up an empty Address Book and if I click on "Show Names from the:" I get a drop-down menu that allows me to choose from: Outlook Address Book, Contacts or again, Contacts! It is defaulted to one called Contacts so if I click on the other it then brings up the list of all my contacts correctly! I would appreciate any help, this is driving me crazy. I do have a different list of contacts in Outlook vs Outlook Express and I would like to keep my personal separate from my business. Thank you in advance for your help. Tag: birthday Tag: 123242
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    - Outlook 2007 - Phone Number Display In Contacts We have an interesting outlook contact phone number display issue. We have programmed our Phone and Modem settings to include rules for phone number prefixes within our area code that require long distance information. (1+areacode) When adding a new contact everything displays great. For example.... 1 (999) 999-9999 Etc... Existing contacts before the rules however, still display as either (999) 999-9999 or worse 999-9999. Opening the contact and clicking the phone number button fixes it, but with some users having hundreds-thousands of contacts that is kind of an un-reasonable approach. All contacts are stored in Exchange as the back-end. Funny note: If you click the "dial" button, the number dials correctly even though the display is wrong. Is there a way to have the contacts DISPLAY properly without having the users edit each one? Will export, delete all, import work? What are the chances for data loss doing that? (Some users have information in a LOT of fields.) Thanks in advance for any help... D Tag: birthday Tag: 123234
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    - Outlook Exchange Contacts - Delete All I want to delete all the contacts located on one of our Exchange Email Accounts. I then want to import a new set of contact info. I can't seem to figure out how to delete all the contatcts at one time from the exchange server via the outlook account. Thanks for the assistance. ======================= Tag: birthday Tag: 123233
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    - How do you create a postal letter to a contact? I have just recently upgraded from Office 97 to Office 2007. I want to send a postal letter to a contact. I cannot find that function in Office 2007 or in its Help. What do I do to send a postal letter to someone without having to re-type the contact information in Word? Tag: birthday Tag: 123231
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    - distribution lists creation and updating based on categories Iâ??m trying to create and update distribution lists based on categories. Therefore, as contacts are added/changed I would like the distribution list to change automatically to reflect the new information. How do I go about making this happen? Tag: birthday Tag: 123230
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    - How many contacts will the Microsoft Outlook file hold? I am setting up four companies and need to find out the number of contacts that Microsoft Outlook will hold? Tag: birthday Tag: 123227
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    - Restrict a user to access GAL I want to create a user - mail enabled, But I dont want him to see our GAL. Is there a way ... Or if I can restrict him to send mails only to Mr.A, Mr. B and Mr. C only ??? Urgent reply will be hihgly appreciated. Regards Tag: birthday Tag: 123222
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    - Cannot open http files from outlook express 2003 We have Outlook Express 2003 and when we receive an email with a http link to the internet, it will not open the link. We think we have ticked all the right boxes to allow that to happen but to no avail. We have checked everything we can possibly think of but nothing will work. Tag: birthday Tag: 123212
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    - Change contact type from EX to SMTP Is there a way to convert all the contacts from EX from SMTP according to the global address list? Tag: birthday Tag: 123209
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    - Import from Excel to Outlook Having duly searched the "microsoft.public.outlook.contacts" archive I made minimally successful attempt to import an Excel format data base (.xlt) but only the "business street" field was imported all other fields were blank. I used Excel and Outlook both 2000. 1. First I named each column in the spread sheet with the exact default names used in Outlook. 2. Then ran the Outlook import wizard 3. Verified that the import fields were matched with the ones in Outlook 4. Ran the import process. After a long period of time the process finished with no reported errors (2000 contacts each with 30 fields). Where did all the data go. I have drilled on View settings but to no joy. I had previously tried this with a customize form and concluded I could not import into it successfully. I then uninstalled Outlook to clear any bad effects from the failed attempt and reinstalled Outlook. But the new installation still had evidence of the failed effort. So I do not know if this is what is preventing the successful importation. At the least I would like to know (short of formatting the HD) how to get a clean install of Outlook. Regards, John Tag: birthday Tag: 123203
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    - Using Contacts to make a directory I am using Windows Vista Business and Outlook 2007. I would like to use my Contact program to make and print a directory for my church. I would like to add and include a picture in my printed directory along with several fields for children names. I can add the fields and the picture to my contact. I can add the special fields in a view for the directory, however, I don't know how to add the picture to the view. Can you help? -- Thank You! Tag: birthday Tag: 123202
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    - Where is file that stores email names temporarily? Tag: birthday Tag: 123200
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    - How to recover a deleted distribution list? Trash not emptied ye Tag: birthday Tag: 123198
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    - Outlook 2007 - Contacts/Address Book When I create a new email and I click on the To: only some of my address books show in the drop down menu in the Select Names window. How do I merge all my address books so I can select names from them too? Sorry if this is a duplicate post as the other page had errors and I wasn't sure if it posted or not. Diana Tag: birthday Tag: 123196
  - 22
    - A non-contact distribution list ? Can anyone help us understand how we can quickly convert a text list of email addresses into a distribution list in Outlook 2007? These addresses are generally NOT in our contact list and are for short-term use only. We recognize that the user can add individual addresses to a distribution list one-at-a-time, but we need a quick way to add a list of several dozen, or more, email addresses at one time. Thank you for any help with this issue. Tag: birthday Tag: 123192
  - 23
    - Field NOTES in CONTACT is shorted by export to excel When I export contacts to excel (Export to a File => Microsoft Excel 97-2003) the field NOTES is authomatically shorted to about 256 characters (something like that). In such case I loose data, not only formating. How to solve this problem? How to make it trasfer will be full not "first 256chr part" only? Thanks & Regards; Vaso Tag: birthday Tag: 123190
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    - Sending e-mail via distribution lists When I send e-mail to distribution groups in Outlook 2007 the mail does not transfer to sent folder after sending and syncronising folders does not stop Tag: birthday Tag: 123187
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    - Rearrange the Distribution List I am trying to move couple of members in the Distribution List somewhere in the list. System only allowing me arrange the list in ascending or descending order. How do I move, for example, one member down or up? Thanks. Tag: birthday Tag: 123180

How can I change the way Outlook (2003) automatically saves birthdays to the
calendar? Specifically, can I alter the automatic save to not set a reminder
and to add a category "birthday"?

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Re: birthday by Brian

Brian
Thu Mar 20 05:38:15 PDT 2008

ingld01 <ingld01@discussions.microsoft.com> wrote:

> How can I change the way Outlook (2003) automatically saves birthdays
> to the calendar? Specifically, can I alter the automatic save to not
> set a reminder and to add a category "birthday"?

There is no way to alter the process used or attributes set by the automatic
add, as far as I know.
--
Brian Tillman [MVP-Outlook]

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