User-defined fields

Tutorials Win: Microsoft Windows Forum

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    - how do i retrieve lost contacts i tried to create a new category and when i did it pulled in the same contacts as an existing category. I went to edit the new category by deleting contacts i didnt want in that category and it deleted the same from the existing category i wanted to keep the same. Can I retrieve those lost contacts and how do I get my category back. Tag: User-defined fields Tag: 125736
  - 2
    - large distribution list How do i create a distribution list with 500 names. There seems to be problems when i get to about 100. I have to create 7 with 70 names in order to successfully mail to my organization. bob Tag: User-defined fields Tag: 125732
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    - Save and use my configured Advanced Find Results. How? I have found it useful to add and remove columns from the results in Advanced Find. However, it would be even more useful if I could save the configuration for future use. For example: Advanced Find now displays it search results for Contacts as columns for name, company, displayed as, phone numbers, etc. I would like to show Job Title and User Definable Fields here, instead of business fax, etc informationl; for more productive use. Can I do this? And how? Tag: User-defined fields Tag: 125731
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    - Contacts show blank under Contacts\Address Book button I have search and tried a number of fixes. Recreated profile...removed and readded outlook address book, Re-installed Outlook etc...nada I am running Outlook 2003 in an Exchange environment. If I click on my contacts folder and add a new contact...it saves fine. When I click the address book option, select contacts and try to find the new entry...it is not there. If I go back and click the contacts folder it is in there. On a different machine...different profile...the persons contacts is blank when you select it from the address book button. If you click the contacts folder there are entries in there. Anyone have an idea of what's going on? Tag: User-defined fields Tag: 125728
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    - Outlook 2003 and Sharepoint I am working on a large multicenter project with three other people in a large academic setting. We have Outlook and Access 2003 on our computers. In addition, we have a Sharepoint website that is hosted by a third party. We have a large list of contacts that are devided into various committees and subgroups, and we are running into challenges maintaining the contact lists for communication. I have a couple of questions... At this point, we do not know of a way to link the contact information in our Access database with our Outlook contacts and distribution lists. Is that possible? We have tried creating Outlook distribution lists on the global directory with limited permissions as a means for members of our group to have access to the lists for communications, but this requires negotiating with our IT group to update the list. As our contact list is dynamic and there are frequent changes, this has proven ineffective. Is there a way to share contacts that allows others to send mail to shared distribution lists? We have been successful in sending mail to shared contacts, but the distribution lists will not work. Is it possible to maintain the contact list on Sharepoint in a way that would maintain the distribution lists? If not, do you have any suggestions on how we could integrate these 3 Microsoft products in a way that we are not having to update and maintain 3 separate lists of contact information? Thanks! Tag: User-defined fields Tag: 125727
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    - Contact filtering Does anyone know if there is a way to create a contact view in Outlook 2007 that is filtered by the first letter of either the last name field or the file as field. I used to use tabview organizer, and their tech support and I worked out SQL code (for the SQL tab) that allowed for this in their product, but they have not been able to get it to work properly with Outlook 2007, so I have lost the functionality since I upgraded. I have 34000 contacts in Outlook, and it would be great to be able to only look at a smaller list (by letter), rather than having to scroll through all 34000 contacts every time I need to find someone. Also, (and this is probably for the 3rd party addons discussion group, but someone might know) does anyone know of an addon similiar to 2007, that allows for multiple views to be overlapped (Tabview allowed me to create a view, i.e. "clients", using the built in view creator, and, then further filter the list by each letter of the last name, thus I could switch between clients and colleagues (2 different views), and then narrow the results (using a seperate view selector) to all people who's last name begins with each letter, thus I could very quickly sort through and find a contact within such a long list Tag: User-defined fields Tag: 125725
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    - Importing Data From a Works DB File into Something Usable I am running Office XP and The 2003 platform. Does anyone know of a way to convert a wbd file to something usable here? Thanks! Tag: User-defined fields Tag: 125724
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    - Adding a journal entry to several contacts. How do I center a journal entry into several contacts at the same time. I have changed my contacts to show only the contacts within the same catagry, but I haven't been able to post the same journal entry to all the contacts. It only posts the journal entry into the first contact. Tag: User-defined fields Tag: 125723
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    - Using Outlook Forms I have created a custom form and it is saved in C:\Users\[UserName]\AppData\Template\{filename}.oft...how do I set this to the default form so that all contacts pull to this form? Tag: User-defined fields Tag: 125722
  - 10
    - Delete Duplicate Contacts Folder I am using Outlook 2007. Because of restoration "issues" after a system crash, I now have two Contact folders. I want to delete one of them, but "delete folder" is not an option when i right-click on that folder. What can I do? If I can't delete it, how can i get the contact folder that I want to work with to be the "default" folder, the one that is searched when i start an email message, for example? Tag: User-defined fields Tag: 125721
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    - Contact Distribution List - split to: and cc: fields Is there any way in Outlook (2003) to create a distribution list and have certain names go into the TO: field and others go in the CC: field? Tag: User-defined fields Tag: 125720
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    - Business Card Settings in Contacts I'd like to change the info shown in existing contacts all at once. Also, I'd like to change the default settings for new business cards, so I don't have to go through this again. I'm not talking about custom business cards, I'm speaking of the ones that are automatically included in all Contacts Tag: User-defined fields Tag: 125718
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    - Contacts properties - greyed out I'm using Outlook 2003 Basic Edition on many computers in company. We have one additional .pst file with fresh contacts - It's copied on every PC with simple script during startup. This .pst file is connected to Outlook on each computer. It worked fine but one day "properties" option of addres book changed to gray and I cannot select it. It's strange that I still can view these contacts and get new if file on server is updated. Another problem is that this address book was shown as an e-mail address book but stopped when I "properties" option gone grey. As you know to Mark your contact folder for use with your address book I must enter properties but I can't. Help me please Tag: User-defined fields Tag: 125717
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    - Move contacts data file to outlook contacts I have a documents/Contacts file. How do I move the data to my Outlook Contacts? Tag: User-defined fields Tag: 125716
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    - Cancelling a meeting requests I have sent meeting resquest from a Distribution List, I have received reply from invitee. How to I cancel the meeting request for just one invitee. Only that specific invitee should receive a cancellation note. Without updating the other invitees. Tag: User-defined fields Tag: 125714
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    - How do I look at 2 or more contacts at the same time? How do I look at 2 or more contacts at the same time? Right now I'm clicking back and forth like crazy until it seems to randomly all stay up so I can finally compare them side by side. Tag: User-defined fields Tag: 125709
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    - Connecting to Global Address Book Hi, I have just inherited setting up new employees with email. I managed to get this person into the system, but when she opens her Outlook, there is no Global Address List to choose from the drop down for contacts. How do you connect to this? It isn't shown in the list. How do you import this from the server? Thanks Tag: User-defined fields Tag: 125708
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    - Adding Contact info from a Global List to another persons contact I use Outlook 2003. I have a contact list and I have permission to edit my bosses contact list. I am trying to add some contacts from a Global Address List to my bosses contacts, but it adds them to mine instead. I have clicked on my bosses name under "Other Contacts" then I go to the address book, global address list, I select a name from the list, open the properties click on the Add to Contacts button and the contact goes into my contact list instead of my bosses. Tag: User-defined fields Tag: 125707
  - 19
    - Outlook 2007: Missing "Contacts" folder after power failure A friend has a computer with Windows XP and Office 2007. Recently they had a power failure where the computer was on at the time. When the power came back, they had some difficulty logging back into the computer but they eventually got in. They have recovered most of their email content however there are two users/profiles on the machine and both email profiles are missing their respective "contacts" folder along with the content. I ran a search for the .pst files on the hard drives and could not find the files. Could the power outage have caused partial data loss? This hgardly seems likely as both contacts folders are gone but it seems as though those are the only folders that are missing. Thanks in advance for your help! Tag: User-defined fields Tag: 125706
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    - How do I import contacts into Outlook Web Access? I want to import my contacts from outlook on my system into Outlook Web Access. Tag: User-defined fields Tag: 125704
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    - Adding Addressees on mass to my contacts I have been sent an e mail with a ong list of To "addressess" Is thre anyway of adding them on mass as individual records to my contacts rather then going into each pne separately and using the Add to contact button please thanks you Tag: User-defined fields Tag: 125696
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    - Is it possible to send one mail to all the receivers in OE 6. Is it possible to send one mail to all the receivers in OE 6. Thanks. Tag: User-defined fields Tag: 125693
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    - how do i switch off a block which maginfys everything in outlook all of s udden i have this block in outlook which magnifys everything and i dont know how to switch it off Tag: User-defined fields Tag: 125692
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    - couple's info the contacts info is really designed for single person contacts but many of my contact's are couples. Has Microsoft addressed this problem in its outlook 2007 program. Is there a add-on program for outlook 2003 that has contact v-cards suited for couple's information? Tag: User-defined fields Tag: 125689
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    - How do I delete recently imported contacts in Outlook 2000? I recently lost the display on my IBM T40. Luckily, my wife has the same laptop, so I exported my outlook contacts (Outlook 2000) from my laptop, and imported them into a separate Personal Folder File (or so I thought) on my wife's laptop. Not only did it load my 750 contacts into her Outlook contact list, but it duplicated them. So instead of having her 150 contacts, she has 1,650 contacts. I am looking for a way to undo this and perhaps take her outlook program back to a time prior to my attempt at the import. Tag: User-defined fields Tag: 125684
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  - 1
    - Eliminating United States of America in address block How do I eliminate the "United States of America" in the saved addresses in the envelope section? Tag: User-defined fields Tag: 125679
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    - use a designed business card for all contacts Our contacts are on a microsoft exhange server. If I create a buisness card in one of the contacts, how do I get all the contacts to be the same? Thanks Tag: User-defined fields Tag: 125678
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    - Getting duplicate contacts only when searching in outlook My contact list contains no duplcates but when i do a search of a contact, it shows 2 or sometimes four of that contact. If I delete one, it deletes all. If I look in my master list of all contacts though, there are no duplicates. Any ideas what is causing this? Tag: User-defined fields Tag: 125672
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    - Adding New Contact Causes Outlook to Freeze When adding a new contact name and telephone number into Outlook 2003, Outlook freezes up and forces the user to close it out. When Outlook is reopened, the contact is not saved. The user has approximately 950 contacts, so I'm wondering if this has anything to do with it freezing. Please let me know if anyone has any advice. Tag: User-defined fields Tag: 125670
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    - Global Contact List for use on Mobile Phone Outlook 2007 Exchange Server 2003 We would like to be able to create a public contact list that can be shared by multiple users whilst still maintaining our own private contact folder for use on our mobile phones. However our mobile phones will only retrieve contact information from our default Personal Contacts folder (not address book) so we need to be able to have the Public Contacts folder update our Private Contacts. All of the software that can be purchased to do this states that you should purchase the software vice a pricey exchange server, but we already have the pricey exchange server so I was hoping to not have to buy the 3rd party software. Tag: User-defined fields Tag: 125668
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    - Manage contacts Hi, is there a way to export all contacts and distribution list in an access database and then using that db to fill recipients field? thank you -- Dambo Tag: User-defined fields Tag: 125667
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    - global adress list hi i have an exchange server we have a global adress list i want to increase the numbers of coulmns i.e add more information may i? Tag: User-defined fields Tag: 125665
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    - Live Search Maps - Can't find the locations I have XP SP2 Professional and Home and have experienced a problem with Outlook Live Search Maps starting a few months ago. On the Contact page of Outlook when I click on the icon to "display Map of address" it no longer can find any address. The problem is that it now automatically adds "United States of America" to the search address and I have to remove it from the search address in order to find the location. It didn't used to add "USofA" and I would like to know how to make it work the way it did before. Any help would be appreciated. Tag: User-defined fields Tag: 125661
  - 9
    - how do I set up format for phone numbers, parentheses vs dashes I am synching outlook to my blackberry. the phone #'s on my blackberry have dashes eg xxx-xxx-xxxx vs outlook that sets up phone #'s as (xxx) xxx-xxxx. Is there anyway to format outlook to be the same as my Blackberry. xxx-xxx-xxxx anyone have any ideas? Thanks Tag: User-defined fields Tag: 125660
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    - Sync XV6900 phone with 2nd PC, wont sync contacts. Help?? Have new XV6900 phone and sync with windows xp with everything working well. Tried to sync with lap top, same xp system and sync's everything but the contacts. I have removed and reinstalled the Getting started for verizon wireless program 4 times, but still not accepting contacts. In monitoring XV6900 sync options mode, it shows the lap top contact not checked, but will not accept a check on XV6900. Any suggestions would be appreciated. Tag: User-defined fields Tag: 125659
  - 11
    - what file are my MS Oulook Contacts located? I loose my contacts when I hotsync to my pocket pc. It would be easier to recover if I knew what disk file the "Contacts" are located. Tag: User-defined fields Tag: 125653
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    - shared contact list I have a shared contact list in outlook 2000 which I share with many other people using the permission tab. My problem is when I update the list it does not update in my contact list nor in their contact list, how can I update everybody at one time? Thank you in advance for your response. Tag: User-defined fields Tag: 125628
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    - Outlook Contacts When I empty my sent and deleted folders, I lose all my old emails under the Contact Activities tab for each contact. How do I prevent this? Bob Tag: User-defined fields Tag: 125626
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    - Mobile numbers in contact cards. How do I stop the automatic changing of the mobile # that I enter in Outlook contact cards? Tag: User-defined fields Tag: 125622
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    - Importing Contacts from (Goldmine 7.0 or XML File) I have Goldmine 7.0 and have exported ALL contact info (including notes) to an XML file. 1) What is the best way to import into Outlook 2007? Tag: User-defined fields Tag: 125616
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    - import contacts from Excel I have created two Contact folders under the Primary Contact folder under Public Folders. I have an Excel spreadsheet that I would like to import data into them. During the import process, I do not see Public Folders as a choice (only my mailbox and Personal Folders). Is it possible to do this? And, from all the other messages I'm seeing, is this a difficult process? I have an Exchange 2003 server, client users are on Outlook 2002 and 2003 and it's an Excel 2002 document. Thanks, Marilyn Tag: User-defined fields Tag: 125614
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    - shane mcmahon i put shane mcmahon in my outlook express address book and i can not find shane mcmahon's e-mail address having a hard time of opening the address book up and i can't create mail thank you. Tag: User-defined fields Tag: 125612
  - 18
    - Outlook Address Book Will Not Open Outlook Address Book Will Not Open After Format C and Reload As Shipped Software Background: I have 32 bit Microsoft Vista Ultimate. It is running on a Dell XPS420 with Q6600, 2.4GHZ quad processor that I purchased in December 2007. I have 4 GB @ 667 MHZ of memory (3.3 GB usable). I have a 256 MB ATI HD 2600 graphics card. I have a Dell Ultrasharp 22 inch monitor (1680 x 1050 pixels). I use McAfee VirusScan Plus. I have Office Professional 2003 and use Outlook for e-mail. Microsoft Works 8.5 and Adobe Photoshop Elements 6.0 came with the computer. I have 2 Optical drives E: & F: a 320 GB SATA hard drive C: & D: and a 250 GB SATA hard drive G: for backup. Microsoft update is auto and all Microsoft Windows software is current. Other programs such as McAfee VirusScan, Windows Defender etc. are up to date. Problem: I had to format C and reload the Dell as shipped software because Vista was damaged and could not be repaired. I saved the Outlook.pst file and loaded it after I reloaded Microsoft Office. I have all my old e-mail. I can see my Contacts in the Contacts Folder but when I select To: I get the following error message: I get the same error message when I select Tool/Address Book: The address list (book ?) could not be displayed. The contacts folder associated with this address list (book ?) could not be opened. It may have been moved or deleted or you do not have permissions. For information on how to remove this folder from the Outlook Address Book, see Microsoft Office Outlook Help. The Microsoft Office Outlook Help â??Remove contact folder from address bookâ?? does not help or address the problem. Can anyone please help me fix Microsoft Outlook 2003 so that it can see and use my contacts in the Contacts Folder. Tag: User-defined fields Tag: 125605
  - 19
    - Transfer Contacts From Outlook 2003 to Outlook Express I need to transfer a contact list from Outlook 2003 to Outlook Express. Nothing I try works. OUtlook creates CSV files. OE accepts WAB files. I tried to import from an excel format and that doesn't work either. Any suggestions? Tag: User-defined fields Tag: 125601
  - 20
    - Two profiles pointing to the same Contact file? WinXP Home SP3, Outlook 2003 I think I wore Brian Tillman out. I want to have two profiles point to the same Contacts file. My whole story detail is in the topic "One set of contacts for two profiles" starting on 5/21 at 5:37 PM; however, the only question I have left now is in my last post dated 5/31 at 11:14 PM, as follows: 'But just to show you how stubborn I am, would you mind answering one last question on this topic? I said in the letter below, "In attempting to execute your "Just add" procedure, I got into Control Panel | Mail | Data Files (it defaulted to Profile A) and added Profile B's .pst file, but that resulted in Profile A showing only Profile B's contacts." If I did combine everything into B (and then deleted all of A's contacts), would that solution work, or are there other concerns that would shoot me down?' I have succeeded in making both sets of contacts identical through judicious use of import/export. I want to delete one, for the sake of disk space and to eliminate the risks associated with double posting of changes. Tag: User-defined fields Tag: 125594
  - 21
    - Lost Contacts in Sub Folders After Restore. I had to back up and then restore my computer. Vista - Office 2007 I was able to restore my files and my contacts kept in my main folder. However, the contacts kept in the sub folders did not restore. Is it possible to restore contacts kept in sub folders? Also I use Notes in outlook. They were missing too aftering restoring. Were they ever able to be be backed up and restored? Tag: User-defined fields Tag: 125592
  - 22
    - how can i find my old contacts from an earlier installation I had to reinstall MS outlook 2007. how can i find my old contacts from an earlier installation Tag: User-defined fields Tag: 125577
  - 23
    - How can I find my old contacts from an earlier installation I had to reinstall Office 2007. How can I reinstall my contacts from windows.old? Tag: User-defined fields Tag: 125573
  - 24
    - cannot send email using contacts I can reply to emails and I can send emails using the full email address. However, when I send emails from my contact list, the emails do not get sent and stay in my Outbox. The contacts were working just fine when I had the system at 2003. Now that I upgraded to 2007, it has stopped working. The outlook client is connected to a smtp/pop3 server for yahoo. Tag: User-defined fields Tag: 125568
  - 25
    - Why text in phone number field of Contacts turns into numbers? I have lots of phone nos for contacts, so in switching from Ecco to Outlook I have kept the practice of putting a name or location in the ph no. field to help identify them, e.g. if there's a couple both with mobile nos., I put "503-555-12121 Joe mobile" in the Other phone no. field. My Blackberry 8830 turns the letters into numbers, making the ph no undialable (rejected by carrier). Putting quotes around the letters doesn't help. I gather I can't change the label name for just one contact - so how can I leave text yet not have it turned into a number that is dialed by my blackberry? SM Tag: User-defined fields Tag: 125566

How many user-defined fields can you create in outlook 2003?

Re: User-defined fields by Judy

Judy
Wed Jun 11 20:34:34 PDT 2008

not sure - I've seen clients with over 50. How many do you need and have
you any problems making them?

What's the application ie what are you trying to do?

--

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant www.pragmatix.com.au
Outlook 2003 user? Read "7 settings all Outlook 2003 users should change"
on my website.

.
"Trina" <Trina@discussions.microsoft.com> wrote in message
news:927A532F-BFDD-4D7F-B579-EAD12FBABAE2@microsoft.com...
> How many user-defined fields can you create in outlook 2003?

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