Outlook Contacts Archiving

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    - Recipients get duplicate emails when i use distribution list When i send a message using distribution list, recipients recieve duplicate emails. This only happens with one of my distribution lists which has approx. 100 contacts in it. Tag: Outlook Contacts Archiving Tag: 124132
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    - Unable to Active sync my contacts with my PDA Sprint Mogul HTC My calender will active sync but my contact will not transfer to my phone. I reset my phone and after it was not able to active sync Tag: Outlook Contacts Archiving Tag: 124129
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    - Instant Messaging I understand Outlook 2007 allows users to see the online status of IM contacts. To turn on this function go to Tools - Options - Other, then select options under Person Names. My problem is this area is grayed out. I have several contacts in Outlook with IM address, etc and I also use Live Messenger. Am I missing a step here, or do I need something else to use this feature? Tag: Outlook Contacts Archiving Tag: 124128
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    - Outlook Contacts Disappear I have 2 separate computers at 2 different companies and i have just noticed that contacts are disappesring at each location. I can creat a new contact and select save/close and it disappears. Any Ideas Tag: Outlook Contacts Archiving Tag: 124126
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    - vcards Hi, I am hoping someone can help - Someone here at my workplace created a large folder of contacts from one company. She wants to send Vcards to this list, but when she does, she wants it to only display the company name in the "to" field, not each individual name. How does she do this? Thanks in advance Tag: Outlook Contacts Archiving Tag: 124124
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    - How do you add a new private Conference Rm to Outlook Calendar Recently there was an office that was made into our group's new working conference room. I want to add this new Conference Rm to the list that is already in Outlook. I also want to make the room private so only certain folks can book that room. How do I go about doing this? Tag: Outlook Contacts Archiving Tag: 124123
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    - Change Outlook 2007 contact reminder default time from 4:00pm When I set a follow-up reminder for a contact in Outlook 2007, the default reminder time is set at 4:00pm!!! I know if I change my working day from 8:00am-5:00pm to 8:00am-9:00am it will move the default reminder time to 8:00am as the default reminder time is set to one hour before the end of your working day which is useless as most people start there working day at 8:00am not 4:00pm. The problem is my working day is from 8:00am - 5:00pm and that is how I want outlook set-up. If I set my working day to 8:00am-5:00pm then my default reminder, start time moves to 4:00pm one hour before the end of my workday. Very stupid if you ask me. The programmer must have been smoking weed and only started work at 4:00pm. Seems to me that this is a huge bug in Outlook 2007 that has not been fixed. When will Microsoft release a fix for this problem? 10 years from now? Tag: Outlook Contacts Archiving Tag: 124118
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    - Change Outlook 2007 contact reminder default time from 4:00pm When I set a follow-up reminder for a contact in Outlook 2007, the default reminder time is set at 4:00pm!!! I know if I change my working day from 8:00am-5:00pm to 8:00am-9:00am it will move the default reminder time to 8:00am as the default reminder time is set to one hour before the end of your working day which is useless as most people start there working day at 8:00am not 4:00pm. The problem is my working day is from 8:00am - 5:00pm and that is how I want outlook set-up. If I set my working day to 8:00am-5:00pm then my default reminder, start time moves to 4:00pm one hour before the end of my workday. Very stupid if you ask me. The programmer must have been smoking weed and only started work at 4:00pm. Seems to me that this is a huge bug in Outlook 2007 that has not been fixed. When will Microsoft release a fix for this problem? 10 years from now? Tag: Outlook Contacts Archiving Tag: 124117
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    - Change Outlook 2007 contact reminder default time from 4:00pm When I set a follow-up reminder for a contact in Outlook 2007, the default reminder time is set at 4:00pm!!! I know if I change my working day from 8:00am-4:00pm to 8:00am-9:00am it will move the default reminder time to 8:00am as the default reminder time is set to one hour before the end of your working day which is useless as most people start there working day at 8:00am not 4:00pm. The problem is my working day is from 8:00am - 5:00pm and that is how I want outlook set-up. If I set my working day to 8:00am-5:00pm then my default reminder, start time moves to 4:00pm one hour before the end of my workday. Very stupid if you ask me. The programmer must have been smoking weed and only started work at 4:00pm. Seems to me that this is a huge bug in Outlook 2007 that has not been fixed. When will Microsoft release a fix for this problem? 10 years from now? Tag: Outlook Contacts Archiving Tag: 124116
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    - Change Outlook 2007 contact reminder default time from 4:00pm When I set a follow-up reminder for a contact in Outlook 2007, the default reminder time is set at 4:00pm!!! I know if I change my working day from 8:00am-4:00pm to 8:00am-9:00am it will move the default reminder time to 8:00am as the default reminder time is set to one hour before the end of your working day which is useless as most people start there working day at 8:00am not 4:00pm. The problem is my working day is from 8:00am - 5:00pm and that is how I want outlook set-up. If I set my working day to 8:00am-5:00pm then my default reminder, start time moves to 4:00pm one hour before the end of my workday. Very stupid if you ask me. The programmer must have been smoking weed and only started work at 4:00pm. Seems to me that this is a huge bug in Outlook 2007 that has not been fixed. When will Microsoft release a fix for this problem? 10 years from now? Tag: Outlook Contacts Archiving Tag: 124115
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    - Deleting contacts Hi, I was having a clean out and thought I was deleting contacts when in fact I was just deleting them from my address book, which I now realise is an entirely separate thing. Is there a way I can quickly delete the contacts I want to get rid of without going through the process manually again? It would be handy to add a category to all my remaining contacts in the address book at once and then delete any contact not categorized, but that doesn't seem to be possible. Thank you Paul Tag: Outlook Contacts Archiving Tag: 124111
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    - Automatically Add Email Contacts and Access to Email addresses sto Hi, I have 2 questions regarding outlook 2007 address book. 1. Is there any setting somewhere I can enable so the email addresses used (emails sent to, etc) are automatically added to the address book. It does create a dropdown list of email addresses used when creating an email and the first letter of the email address is typed into the to field. 2. Is there anyway to access all the stored email addresses in the dropdown to list so they can be added to the address book? Thanks, Stephen Tag: Outlook Contacts Archiving Tag: 124108
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    - how can I fix error 0x800CCCOF this error keeps popping up on my e-mail. what does it mean and how can I fix it please? Tag: Outlook Contacts Archiving Tag: 124107
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    - Adding contacts to Outlook 2007 When I open a new contact and type in the first and last name of my new contact, Outlook automatically switches the name fields. In other words, the first name ends up in the last name field and the last name ends up in the first name field. Is there a fix for this? Tag: Outlook Contacts Archiving Tag: 124097
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    - Outlook 2007 and Contact Pictures Assuming that I have photos for my contacts, can I get that photo to pop up when I receive email from that contact? I am using Outlook 2007, and I am not on an Exchange Server. Thanks. Tag: Outlook Contacts Archiving Tag: 124096
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    - Change/Remove Field names in 2007 Outlook Contact Address Book I'm using Outlook primarily for a printable address book. My address cards are alphabetical, the way I want them: Doe, Jane. My next lines are Last Name: Doe, next line is First Name: Jane. Can I eliminate the field names "First Name" and "Last Name" and just show Jane Doe? Also I'd like to change some field names, such as "mobile" to "cell". Tag: Outlook Contacts Archiving Tag: 124095
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    - Can I send an Email Message to a Network Server Address? I have meeting minutes and agenda items that I send to a distribution list of employees at my company. I would like to cc a folder on our network to have a archive of this information. Today I have to do a SAVE AS or a drag and drop. This is an extra step that I was hoping to eliminate. Thanks for any help anyone can offer. Tag: Outlook Contacts Archiving Tag: 124094
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    - How do I turn ON automatic parenthesis in Outlook contact phone n. Tag: Outlook Contacts Archiving Tag: 124091
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    - Why message "operation failed" when e-mailing distribution list? I have several distribution lists set up on my Outlook. One of them works just fine when I send an e-mail; however, when I add the other 3 lists to the address line, I get a message "operation failed." I tried re-entering the names and e-mails for one of the lists, but it didn't correct the problem. Does anyone know what's wrong? Tag: Outlook Contacts Archiving Tag: 124088
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    - Outlook Express backup problem -- folders not re-instated On backing up OE data folders and files into the designated backup folder I have a problem in that, although the folders and files are visible in the new backup folder created, these files and folders will not import back into OE. Error messages telling me ' no messages are in this folder' or ' the selecte folder can not be opened as another application or OE is using it'. I have checked that all the folders and files required to be imported back into OE are not 'read only' designated but still no import is possible. Has anybody had this problem and , if so, what's the answer as this is not the first time it has happened and I don't want to lose a host of files again ! Tag: Outlook Contacts Archiving Tag: 124086
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    - importing .pst files I am trying to import old .pst files from a hard drive i have connected to a new computer. The files are from outlook 2003, and the new computer also has the same version. Every time I try to open the old .pst using the 'open data file' option i get an error message and outlook needs to restart. Can anyone help me to retrieve the old contact information? Thanks in advance, Andrew Tag: Outlook Contacts Archiving Tag: 124078
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    - Editing contacts in 2007 - I have been trying to edit contact details in outlook 2007 - i change the tel no of a contact, press save and close, outlook then opens confirm 'location setting' window which will not allow me to cancel or complete - i cannot find any info regarding this on help or on other forums, the software then has to closed using window task manager - someone please, please help thanks giles Tag: Outlook Contacts Archiving Tag: 124069
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    - Lost Contact I worked for a company and we were on exchange. I worked from my home office so i had RPC over HTTP protocol. That is how I was connecting to my exchange email. When i left the company i lost all my contacts. I still have the OST file but the contacts are no where to be found. i can see all the email, calendar and task but lost my contacts. The company diabled me. I called them back to not enable me again and they did but i was not able to retrieve the contact. What should i do at this point. Is it good as gone. Tag: Outlook Contacts Archiving Tag: 124068
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    - outlook contact duplication When I 'activesync' my palm 700Wx it duplicated all my contacts in both outlook and on my pocket pc....how can i remove the duplicates...is there a software program that will do this...I have over 1000 contacts that have been duplicated. Tag: Outlook Contacts Archiving Tag: 124064
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    - conversion error import contacts from csv Hi, I made a program to generate a .csv file, to be imported with the menu (File - Import/export etc) into outlook 2003. A month ago it worked, but now there results a conversion error, after selecting the import file, and selecting the destination (Contacts), just before the screen with the field assignments should appear (now it doesnot). When I create a new file manually, and copy the content, the import works well. The strange thing is that the import worked well, a month ago. What could have changed? The red cross error says (translated from dutch, so do not take it literally): "there has been a file error in the By listseparatorsigns separator values (windows)-conversionprogram while initialising a conversion program for building a field assignment. The data of file xxxxx could not be read. Check whether you chose the right file, or have the right authorisation to open or whether it has not been opened by another program". Any help is welcome. Regards, Jan Tag: Outlook Contacts Archiving Tag: 124063
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    - Outlook 2007 crashes every time I enter a birthday on a contact ...it submits to Microsoft the error ...I have run detect and repair ...I can do everything else with contacts BUT add their birthday.. where do I go from here SHORT of reinstalling... Thank you... Tag: Outlook Contacts Archiving Tag: 124061
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    - Odd behaviour outlook 2007 - default view for contacts I have come across an interesting problem with a single Vista workstation in a network environment. Fault: When setting the view to categories for a contacts folder in public folders the views state is not saved when closing outlook. (This is usually saved on the last view when the application is closed) It can be changed but when jumping to a mail folder and back to the contacts .OU the view will revert back to business card format. Other outlook 2007 applications on the network behave as expected. Software: Workstation: Vista - Office 2007 + BCM Server: SBS 2003 SP2 - Exchange 6.5 SP2 Any help that can be offered on this matter would be greatly appreciated. Tag: Outlook Contacts Archiving Tag: 124058
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    - Outlook 2003: Distribution List Update Problem Hello A few members of a distribution list have changed their eddress. I have changed the edress' in the individual contacts and then opened the distribution list and clicked 'Update'. However the new edress' do not appear. Does anyone know a fix? Tag: Outlook Contacts Archiving Tag: 124056
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    - I have an issue that NO ONE has been able to solve... I have a new Dell computer running Vista. My issue is when I create a Journal entry for a contact and then go to view it via Activities it randomly shows the entries. Sometimes it shows the Journal entry the first time I click on Activities, sometimes it shows the Journal entry the 5th time I click on Activities. If I reopen the Contact after I was able to view the Journal I may or may not be able to view it again. Both Dell and Microsoft Tech Support have NO IDEA why it acts this way. I have tried to reinstall the software, do a PC Restore and reformat the hard drive. Any ideas? Tag: Outlook Contacts Archiving Tag: 124055
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    - Transfering contacts from my Outlook 2003 to an Outlook Exchange 2 I'd like to transfer my contacts from my personal laptop which has Outlook 2003 to my company issues laptop that has Outlook 2007. Both are running on Windows XP. My Outlook 2003 info is a .pst file. I'm not even sure of the file type for the Oulook 2007 but I'm quite sure it isn't a .pst file. Nor am I sure where it is locaed on my hard drive. My personal laptop is all bud dead, but I think I can load the .pst onto a flash drive. Is there some way of extracting the contact data from the downloaded .pst file and downloading it to my Outlook 2007. Thanks, Bob McNulty Tag: Outlook Contacts Archiving Tag: 124054
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    - transfering the address's from Outlook memory over to the address Is there anyway to transfer the address's in the memory of Outlook to the address book? I've had to rebuild part of my system. In the process of doing this, I lost my address's in my address book. However, when I start an E-mail and place the first letter in the "To..." section of the E-mail, a list of address's is displayed to choose from. Those are the ones I want to import into my address book. Any help out there will be very much appreciated. Tag: Outlook Contacts Archiving Tag: 124052
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    - How can I export the "Nickname" field from Contacts to Excel? I want to export my Outlook 2003 Contacts to Excel, including the "Nickname" field. However, when I try to "map fields," the "Nickname" field does not appear as a field that I can choose to include. How do I accomplish this? Tag: Outlook Contacts Archiving Tag: 124048
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    - restore deleted distribution list I have deleted a Distribution list in error, can I retrieve it and if it is in the Deleted Folder, how do I find it there? Tag: Outlook Contacts Archiving Tag: 124034
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    - How copy outlook contacts sheets/save to disk please How do I copy my contacts in word. also, copy the contacts on to a disc. My last laptop crasshed, taking my names, addresses, phone numbers and all. I have had to type all of them in again. Hence how to copy please. Thank you SF Tag: Outlook Contacts Archiving Tag: 124033
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    - where do I find my contacts My old computer crashed, but I was able to have the info restored to my new computer. I need to find my old contacts from my old Outlook and put them into my new Office 2007 Outlook. How can I do that? Tag: Outlook Contacts Archiving Tag: 124031
  - 11
    - How do I supply Outlook with contacts from my Motorola V3x phone? I've been trying to get my contacts from my Motorola V3x phone to Outlook so I can ulitmately transfer them to my iPhone. I've tried the Mobyko web app and something just isn't working there for me (and I'm fairly proficient computer-wise...just not phone-proficient apparently). What do I do? Tag: Outlook Contacts Archiving Tag: 124029
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    - Some e-mail contacts not working as "to" addresses - undeliverable When I type an address in the "to" field and it starts to auto-complete based on recent address entries, I can hit "return" and it works if it puts the name of the recipient (the "display as" version from contacts) in between apostrophes (so 'John Smith'), or if it gives the name of the person then the e-mail address in between <> (so John Smith <Johnsmith@yahoo.com>). That always works. It also works if I manually type a complete address. But if I get the name of the contact without apostrophes or without the address in brackets, or more importantly, when I click on an address in my contacts it puts in the name of the recipient (the "display as" version, again), but WITHOUT the apostrophe and then it doesn't work. I get an immediate returned mail from "system administrator" but I think this is from Outlook itself, not my ISP. I don't think anything ever left my machine. But not sure on that point. But in any case, the message as "undeliverable" in the subject line and then "the following recipient(s) could not be reached" then the name of the contact, the date/time of the e-mail and then it says "The requested operation failed." I'm using Outlook 2003 and I haven't knowingly changed any settings, but this started happening to me recently (not problems with the same software and setup for years - this spontaneously started happening). I'm not a computer expert - this is the best I can do to describe the problem. Thanks, Gregg Tag: Outlook Contacts Archiving Tag: 124021
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    - Outlook Continues to run after closing Every other time that I close Outlook 2007 it continues to run and I have to use the Task Manager to close it before I can open it again. Any suggestions or work around? -- Les Strahm Tag: Outlook Contacts Archiving Tag: 124019
  - 14
    - Accounting 2007 & Business Contact Manger I just bought the ultimate suite. I entered all my business contact information into Accounting 2007. Then I went to configure outlook. It doesn't appear that I can import my Accounting contacts into the contact manager. Anyone have a clue how I can keep from re-entering them? It is my assumption that once they are in the outlook contact manager, I can access them from accounting, and one note, etc. Am I wrong here? HELP! Tag: Outlook Contacts Archiving Tag: 124016
  - 15
    - Unable to create distribution list in Outlook 2007. I had distribution lists in my prior version of Outlook 2000 that were easy to create and easy to add contacts to. Can't figure out how to do it in this version. The HELP info was useless both from Outlook as well as the web. Tried dragging contacts to new group but it did not work. I am not using an Exchange Server. This is a standalone app. Tag: Outlook Contacts Archiving Tag: 124009
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    - How do you import contacts from Vista Mail to Outlook ? Tag: Outlook Contacts Archiving Tag: 124007
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    - sending email error the send email operation failed. the error message was an object could not be found. help anyone? Tag: Outlook Contacts Archiving Tag: 124006
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    - how many contacts can I email at once? How many contacts can I email at the same time when they are not in a distribution list? Tag: Outlook Contacts Archiving Tag: 124000
  - 19
    - Use mulitple e-mail addresses of a contact I wanted to send an e-mail to a contact's multiple addresses. I thought all I would have to do is fill in all of their contact e-mails (ie e-mail, e-mail 2, e-mail 3) and it would send to all 3 addresses. It looks like I have to create 3 different contacts of the same name, as it only goes to the e-mail of the first e-mail. -- Tim Tag: Outlook Contacts Archiving Tag: 123998
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    - How do you change multiple area codes in outlook? I need to change the area codes of multiple contacts is there away to do this for all numbers at once? Tag: Outlook Contacts Archiving Tag: 123993
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    - After i import contacts, their birthdays do not show up on the cal I had outlook on an old laptop. I copied all the contacts to a folder and put them on a USB thumb drive. I installed office 2003 on my new computer and dragged the contacts from the USB drive into the contacts portion of Outlook on the new computer. Everything works fine, and i can view all the contacts correctly, but none of the imported contacts birthdays show up in the calendar. If i start from scratch and make a New contact, then the birthday shows up. But not for the 200 that i imported from the old computer. Is there a way to get OUtlook to refresh all the contacts? Tag: Outlook Contacts Archiving Tag: 123992
  - 22
    - How do I delete an auto email address in "To"? I have put an erroneous email address into Send. now every time I want to send an email to that person Outlook shows me two addresses for that person. Since both email addresses are very similar i am constantly getting "Cannot Deliver" messages. How can I Delete the wrong emaill address? Tag: Outlook Contacts Archiving Tag: 123975
  - 23
    - Contacts List While sending an email my contacts list shows fax numbers. I need to know how to eliminate this so it only shows emails. Is this possible? Tag: Outlook Contacts Archiving Tag: 123974
  - 24
    - Distribution Lists unable to add or remove contacts I have a user that can not add/remove contacts from a personal DL. Outlook 2003 Win ZP Exchange Server When she opens it up and tries to delete or add, it appears to work. Save, exit, go back in and it has not updated. I was able to repeat the problem. I've done a office repair, which didn't help. I created a new DL from scratch for her and imported it into her contacts. All was fine until she tried to change it, which was a month or so later. Same problem again. I"ve searched the web and this site and haven't found anything. Has anyone seen this problem before? Thank you for your help. Judy21 Tag: Outlook Contacts Archiving Tag: 123973
  - 25
    - Import contacts to new folder ( type contacts) in Mailbox Hi, I create some folders of type contacts. I place some as sub folders to CONTACTS folder and some under MAILBOX. Now, i want to import contacts into a particular folder, but everytime i do that, all contacts get imported into the main CONTACTS folder under mailbox. Please advise. Tag: Outlook Contacts Archiving Tag: 123972

I want to archive old clients that are in my Contacts database. Can I archive
that individual contact or do I have to archive the entire database? Also in
order to keep my Inbox clean I created subfolders under shared docs folder
for each active client and moved emails pertaining to that client into that
subfolder. But now I want to archive one of those clients. I also want to
delete it's subfolder but when I do this will the emails that are in the
archive folder be assesible again since they had been moved to a folder that
is now deleted?

Re: Outlook Contacts Archiving by Judy

Judy
Wed Apr 16 16:16:34 PDT 2008

Version?
Do you already have an archive.pst folder? Look in the Folder list view for
it.

Contacts will not Autoarchive - but you can make a Contacts Folder in your
Archive.pst and drag as many contacts as you like into it, thus archiving
them. You can drag a whole folder of Contacts into archive.pst if you want.

You can also drag email folders to the Archive.pst or drag individual emails
and place them in an email folder in the archive.pst file.

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant www.pragmatix.com.au
My suggested settings for Outlook 2003 are FREE on my website.

.
"LLBarnhill" <LLBarnhill@discussions.microsoft.com> wrote in message
news:FB5C8CAB-6AF0-43A9-B9F4-A45FF69797DF@microsoft.com...
>I want to archive old clients that are in my Contacts database. Can I
>archive
> that individual contact or do I have to archive the entire database? Also
> in
> order to keep my Inbox clean I created subfolders under shared docs folder
> for each active client and moved emails pertaining to that client into
> that
> subfolder. But now I want to archive one of those clients. I also want
> to
> delete it's subfolder but when I do this will the emails that are in the
> archive folder be assesible again since they had been moved to a folder
> that
> is now deleted?