Number of members in a distribution list in Outlook?

Tutorials Win: Microsoft Windows Forum

- Previous
  - 1
    - "Cannot find contacts folder" error message We're having a problem with one of our users receiving encrypted emails. The solution from the MS site said to exchange signed emails and save the person's name to Contacts; however when we try that we get the message that the contact folder can't be found. I've removed and reinstalled the outlook address book and redesignated the contacts folder to show up as the outlook addrss book but to no avail. What am I missing? Thanks, Dave Tag: Number of members in a distribution list in Outlook? Tag: 123278
  - 2
    - Outlook 2007 Can anyone tell me what the difference is in the sensitivity field between Normal, Personal, Private, & Confidential. I pretty sure about Normal & Private, but where do the other two fit in and what effect do they have onthe way Outlook behaves? Thanks in advance Tag: Number of members in a distribution list in Outlook? Tag: 123276
  - 3
    - Why no more (+) plus sign to expand distribution lists? All of a sudden Outlook 2007 is messing up. When I add a distribution list to an email, I can no longer expand it. the plus (+) sign has totally disappeared next to it. Furthermore, although my settings haven't changed, the only way I can send and receive emails is to hit the send adn receive button. So when I make an email and hit send - it goes to the outbox. And when I boot up Outlook it no longer automatically receives. I am wondering if I need to download something or if it has a bug. Tag: Number of members in a distribution list in Outlook? Tag: 123271
  - 4
    - Preventing Contacts removed from Outlook address book from I have removed many old contacts from my Outlook address book but they continue to pop up on auto-fill when I'm trying to type in a similar name even though they no longer appear in the address book. For example, I may have removed "Fred Smith" from my address book months ago and have not typed in his name since then. However, when I begin to type in "Fred Jones" for an e-mail address, "Fred Smith" automatically pops up as soon as I complete "Fred". This gets worse as time goes on since more and more older entries continue to appear when similar names or entered. WHERE DO THESE DELETED CONTACTS COME FROM IF THEY ARE NO LONGER IN MY ADDRESS BOOK AND HOW DO I PERMANENTLY GET RID OF THEM?? Thanks for any help on this as I have been trying to find a solution for several years. Mike Tag: Number of members in a distribution list in Outlook? Tag: 123267
  - 5
    - Contacts file I went to Microsoft's website www.howto-outlook.com and got the instructions on how to locate the Outlook pst data file. Problem is (I am using Vista) when I to C:\Users\"username"\ and then look for AppData, I don't find it. How do I get AppData so I can get to \Local\Microsoft\Outlook? Tag: Number of members in a distribution list in Outlook? Tag: 123265
  - 6
    - Importing contacts into Exchange have Outlook 2003 which I use to POP email from my provider into my private folders. I also have contacts and calendar entries. I use Wireless Sync to sync it all up with my Treo running Windows Mobile. I want to upgrade from POP to Exchange service with my provider (hostway.com). However, my provider tells me that I can bring over my old POP'ed email to my Outlook's Exchange mailbox but not my contacts or calendar entries. Is there a way to do this by importing a file or just copy/paste from one place to another within Outlook? (I am a one person company so it is OK for my personal contacts to be the same as the "company" contacts.) Tag: Number of members in a distribution list in Outlook? Tag: 123259
  - 7
    - copy contact from contact list to folder I had a folder in my contacts list that had one group of epeople that got a certain kind of information sent to them. WhenI went to delete one contact it deleted the whole folder. I checked in the Deleted file and its not there. Not I have to re input these peopl ein the folder. I have those same peopl ein my general contact list. How can I transfer them to the new Folder and not take them out of the regular contact list. Tag: Number of members in a distribution list in Outlook? Tag: 123255
  - 8
    - Why don't Maximizer contacts show up in Outlook contacts? Even though Maximizer tells me the synchronization with Outlook was successful, I cannot find Maximizer contacts in Outlook. Where are they? Tag: Number of members in a distribution list in Outlook? Tag: 123251
  - 9
    - outlook 2003 I am new to Outlook so please be nice.. My boss has created a contact list on excel and I am wondering if there is like a master contact list or addressbook on exchange? he has a file name contacts.pst and contacts.wab is there a way to make either of this files like the master contact list? basically what I want to do is have all the users point to like a master contact list. so if that list changes they all change at the sametime. Im a Lotus Notes admin and we have a master contact list.. so I am just assuming outlook has one.. just not sure how it works and if it can be implemented. Thanks in advance for the help. Tag: Number of members in a distribution list in Outlook? Tag: 123250
  - 10
    - exporting group addresses Is there a way to export "groups" from your OE6 adress book? I have exported all the individual addresses but my groups did not export. Tag: Number of members in a distribution list in Outlook? Tag: 123248
  - 11
    - Contact Categorizing limits Outlook 2007 I really find it strange to list a contact as color lt green "holiday". What is the point of having the ability to list a contact as red "must attend"? Can you have more categorizing of contact over the total of 25 colors listed? And what is the limit to the number of categorties you can have for a contact? Can you export your catigory list for other outlooks to import so that could be alot of work for multible locations. Tag: Number of members in a distribution list in Outlook? Tag: 123245
  - 12
    - Sharing Contacts sub-folders Not sure if this is the right group to post but I have this problem: Trying to share a Contacts folder under "Contacts", all permissions are set okay, but when the other user try to connect, it denies. We're running Exchange 2007 so these contact folders are on the server. If I share the root "Contacts", it works fine. Thanks for your assistance. Tag: Number of members in a distribution list in Outlook? Tag: 123244
  - 13
    - mark property read receipt = .t. i noticed today that 1 of my contacts somehow has been marked with a property (File|Properties) read receipt is true. i have looked at other contacts and they all have that property false and i see no way to modify it to be true OR false. how is this property edited/changed? thanks. jim@sturtzs.com Tag: Number of members in a distribution list in Outlook? Tag: 123243
  - 14
    - Outlook 2003 Contacts & Address Book I have had been using Outlook Express for many years and now have started using Outlook 2003 for just my business emails. I have 2 questions here. First, in the "folder list", why do I have 2 folders called "Personal Folders", both with the identical folders underneath? When I click on "contact" in either of these trees, it seems they are identical. When I click on the "Contact" button in my shortcut list, there are 2 items listed in "my contacts" favorites: One is called "Contacts" the other "Contacts in Personal Folders". I'm confused why this is duplicated. This may have something to do with the next problem. When I open a new email window and click "To:", I get the following error message: The address list could not be displayed. The Contacts folder associated with this address list could not be opened; it may have been moved or deleted, or you do not have permission...." (I am not working on a server, it is my personal computer and I have Windows XP Media Edition. ) However, if I click "ok", it brings up an empty Address Book and if I click on "Show Names from the:" I get a drop-down menu that allows me to choose from: Outlook Address Book, Contacts or again, Contacts! It is defaulted to one called Contacts so if I click on the other it then brings up the list of all my contacts correctly! I would appreciate any help, this is driving me crazy. I do have a different list of contacts in Outlook vs Outlook Express and I would like to keep my personal separate from my business. Thank you in advance for your help. Tag: Number of members in a distribution list in Outlook? Tag: 123242
  - 15
    - Outlook 2007 - Phone Number Display In Contacts We have an interesting outlook contact phone number display issue. We have programmed our Phone and Modem settings to include rules for phone number prefixes within our area code that require long distance information. (1+areacode) When adding a new contact everything displays great. For example.... 1 (999) 999-9999 Etc... Existing contacts before the rules however, still display as either (999) 999-9999 or worse 999-9999. Opening the contact and clicking the phone number button fixes it, but with some users having hundreds-thousands of contacts that is kind of an un-reasonable approach. All contacts are stored in Exchange as the back-end. Funny note: If you click the "dial" button, the number dials correctly even though the display is wrong. Is there a way to have the contacts DISPLAY properly without having the users edit each one? Will export, delete all, import work? What are the chances for data loss doing that? (Some users have information in a LOT of fields.) Thanks in advance for any help... D Tag: Number of members in a distribution list in Outlook? Tag: 123234
  - 16
    - Outlook Exchange Contacts - Delete All I want to delete all the contacts located on one of our Exchange Email Accounts. I then want to import a new set of contact info. I can't seem to figure out how to delete all the contatcts at one time from the exchange server via the outlook account. Thanks for the assistance. ======================= Tag: Number of members in a distribution list in Outlook? Tag: 123233
  - 17
    - How do you create a postal letter to a contact? I have just recently upgraded from Office 97 to Office 2007. I want to send a postal letter to a contact. I cannot find that function in Office 2007 or in its Help. What do I do to send a postal letter to someone without having to re-type the contact information in Word? Tag: Number of members in a distribution list in Outlook? Tag: 123231
  - 18
    - distribution lists creation and updating based on categories Iâ??m trying to create and update distribution lists based on categories. Therefore, as contacts are added/changed I would like the distribution list to change automatically to reflect the new information. How do I go about making this happen? Tag: Number of members in a distribution list in Outlook? Tag: 123230
  - 19
    - How many contacts will the Microsoft Outlook file hold? I am setting up four companies and need to find out the number of contacts that Microsoft Outlook will hold? Tag: Number of members in a distribution list in Outlook? Tag: 123227
  - 20
    - Restrict a user to access GAL I want to create a user - mail enabled, But I dont want him to see our GAL. Is there a way ... Or if I can restrict him to send mails only to Mr.A, Mr. B and Mr. C only ??? Urgent reply will be hihgly appreciated. Regards Tag: Number of members in a distribution list in Outlook? Tag: 123222
  - 21
    - Cannot open http files from outlook express 2003 We have Outlook Express 2003 and when we receive an email with a http link to the internet, it will not open the link. We think we have ticked all the right boxes to allow that to happen but to no avail. We have checked everything we can possibly think of but nothing will work. Tag: Number of members in a distribution list in Outlook? Tag: 123212
  - 22
    - Change contact type from EX to SMTP Is there a way to convert all the contacts from EX from SMTP according to the global address list? Tag: Number of members in a distribution list in Outlook? Tag: 123209
  - 23
    - Import from Excel to Outlook Having duly searched the "microsoft.public.outlook.contacts" archive I made minimally successful attempt to import an Excel format data base (.xlt) but only the "business street" field was imported all other fields were blank. I used Excel and Outlook both 2000. 1. First I named each column in the spread sheet with the exact default names used in Outlook. 2. Then ran the Outlook import wizard 3. Verified that the import fields were matched with the ones in Outlook 4. Ran the import process. After a long period of time the process finished with no reported errors (2000 contacts each with 30 fields). Where did all the data go. I have drilled on View settings but to no joy. I had previously tried this with a customize form and concluded I could not import into it successfully. I then uninstalled Outlook to clear any bad effects from the failed attempt and reinstalled Outlook. But the new installation still had evidence of the failed effort. So I do not know if this is what is preventing the successful importation. At the least I would like to know (short of formatting the HD) how to get a clean install of Outlook. Regards, John Tag: Number of members in a distribution list in Outlook? Tag: 123203
  - 24
    - Using Contacts to make a directory I am using Windows Vista Business and Outlook 2007. I would like to use my Contact program to make and print a directory for my church. I would like to add and include a picture in my printed directory along with several fields for children names. I can add the fields and the picture to my contact. I can add the special fields in a view for the directory, however, I don't know how to add the picture to the view. Can you help? -- Thank You! Tag: Number of members in a distribution list in Outlook? Tag: 123202
  - 25
    - Where is file that stores email names temporarily? Tag: Number of members in a distribution list in Outlook? Tag: 123200
- Next
  - 1
    - How to recover a deleted distribution list? Trash not emptied ye Tag: Number of members in a distribution list in Outlook? Tag: 123198
  - 2
    - Outlook 2007 - Contacts/Address Book When I create a new email and I click on the To: only some of my address books show in the drop down menu in the Select Names window. How do I merge all my address books so I can select names from them too? Sorry if this is a duplicate post as the other page had errors and I wasn't sure if it posted or not. Diana Tag: Number of members in a distribution list in Outlook? Tag: 123196
  - 3
    - A non-contact distribution list ? Can anyone help us understand how we can quickly convert a text list of email addresses into a distribution list in Outlook 2007? These addresses are generally NOT in our contact list and are for short-term use only. We recognize that the user can add individual addresses to a distribution list one-at-a-time, but we need a quick way to add a list of several dozen, or more, email addresses at one time. Thank you for any help with this issue. Tag: Number of members in a distribution list in Outlook? Tag: 123192
  - 4
    - Field NOTES in CONTACT is shorted by export to excel When I export contacts to excel (Export to a File => Microsoft Excel 97-2003) the field NOTES is authomatically shorted to about 256 characters (something like that). In such case I loose data, not only formating. How to solve this problem? How to make it trasfer will be full not "first 256chr part" only? Thanks & Regards; Vaso Tag: Number of members in a distribution list in Outlook? Tag: 123190
  - 5
    - Sending e-mail via distribution lists When I send e-mail to distribution groups in Outlook 2007 the mail does not transfer to sent folder after sending and syncronising folders does not stop Tag: Number of members in a distribution list in Outlook? Tag: 123187
  - 6
    - Rearrange the Distribution List I am trying to move couple of members in the Distribution List somewhere in the list. System only allowing me arrange the list in ascending or descending order. How do I move, for example, one member down or up? Thanks. Tag: Number of members in a distribution list in Outlook? Tag: 123180
  - 7
    - New PC - migrated Outlook 2003 settings to 2007 & now hosed - HELP I migrated my XP professional settings to Vista professional (I know I know!) and when I create an Outlook (Enterprised ed.) email, the To list is empty. Drop down Address Book list is empty. When I click Advanced Find I get modal dialog "The search cannot be completed. Tou must have an address list to search in. If you don't have an address list contact your Microsoft Exchange admin." I don't have Microsoft Exchange. Under Tools/Account Settings/Address Book I have Outlook Address Book MAPI but Remove is disabled. Under Contacts Folder under Properties, Outlook Address Book tab, the "Show this folder email address book" check box is disabled. I have uninstalled the product and reinstalled it - no luck. The registry has evil stuff. I tried renaming my C:\Users\...\outlook directory, uninstalled/reinstalled and then Outlook wouldn't run - again the evil registry entries "remembering" the wrong stuff. So now I'm at my wit's end. The only option I see is to reload windows from scratch to get a clean registry - unless someone can help me figure out how to activate the "show this folder" button. Any help would be appreciated. Tag: Number of members in a distribution list in Outlook? Tag: 123178
  - 8
    - contact list to excel Is is possible to convert outlook contact lists to excel files? Tag: Number of members in a distribution list in Outlook? Tag: 123175
  - 9
    - Extended MAPI version1 or later required How can I open office xp outlook contacts in office 2007 word? When I try I get above message. Must I get outlook 2007 or is there an add on? Tag: Number of members in a distribution list in Outlook? Tag: 123173
  - 10
    - How can I mark certain contacts as Private? I have certain Contacts in Outlook that I want to make Private, so if someone looks at my Blackberry (which I synch with Outlook) or if someone looks at my Outlook, that they can not see these contacts? It was easy on my Palm, but I can not figure out how to do it with OUtlook TIA Tag: Number of members in a distribution list in Outlook? Tag: 123167
  - 11
    - how do I ad new address and contact to my outlook. when entering a new contact (name etc) it does not save even though I clicked the save. Tag: Number of members in a distribution list in Outlook? Tag: 123165
  - 12
    - saving new contact & address in the contact list I am having troulble saving new contact (name etc) in my contact list. I follow the steps required however for some reason it doesn't save. Tag: Number of members in a distribution list in Outlook? Tag: 123164
  - 13
    - Create a Contact item using MAPI I'd like to create a Contact Item using MAPI (as most fast way). What are the properties I should create in contact item in OL 2003 / 2007? For example, if I fill up all the fields on the contact form, what are the other properties I should create? I need to store hundreds of contacts fast, so I prefer to do it using MAPI. Tag: Number of members in a distribution list in Outlook? Tag: 123163
  - 14
    - Showing Multiple Mailbox's Contacts Folders When Selecting Recipie (Office 2003 Professional) I have a user who manages three mailboxes simultaneously. When she goes to send mail, she wants to be able to select contacts from any of the three mailbox's contacts folders. However, when she selcts the dropdown "Show Names From:" she does not see the other mailbox's contacts folders, only her own. She claims it used to show them all. Our Exchange gurus did not help her so now I am appealing to the experts out here... She is an owner of all three mailboxes and has delegate permissions. Help me be a hero to her! Tag: Number of members in a distribution list in Outlook? Tag: 123155
  - 15
    - I cannot get a percentage to properly display in a custom form fie I created a custom form in Outlook that has a field for entering percentages. I have it formated for "all digits". Some of the percentages I am entering are less than 1%. ie-.99% When I enter anything less than 1%, Outlook automatically changes it. In this case, it is changing it to 99%. I have tried putting zeros in front of the decimal and nothing seems to work. Any suggestions? Tag: Number of members in a distribution list in Outlook? Tag: 123153
  - 16
    - contact db list is not showing when I hit the "to" button in emai I was trying ot set up a new profile, but when I go back to my old profile the contact db listing shows up as blank when I am composing an email. However, the db is still there if I launch it directly. So the link is somehow gone. How do I relink the contact db so ti shows up when composing an email within Outlook. Using Outlook 2002. Tag: Number of members in a distribution list in Outlook? Tag: 123149
  - 17
    - Merge Public Contact with Personal Hi. I'll try to explain this as clearly as possible: We are using Exchange Server and Outlook 2003. We have a Public Contacts folder and every individual on the system has a personal contact folder. What my boss wants me to do is merge all of lists together. The hard part is, he wants the personal contact folder to automatically 'sync' with the Public Contacts Folder, so that our users won't have to browse as much to bring up the master contact list. Right now we're running into problems where everyone has a few contacts folders (I don't know how they're even doing this!) and adding names on their personal accounts so no one else can see them. I am not a system admin, I'm just the graphic designer, so I am pretty lost at all of this. Tag: Number of members in a distribution list in Outlook? Tag: 123148
  - 18
    - Importing Contacts from Outlook to Outlook Express How can I importmy contacts from Outlook to Outlook express. The files are saved as .pst files but Outlook epxress won't recognize them Thank you Tag: Number of members in a distribution list in Outlook? Tag: 123141
  - 19
    - How to convert Contacts to address book I have all of my names/addresses saved as contacts in my Outlook EXPRESS. I am trying to import them into Outlook Express but don't know how to do it. I have them saved in a Personal adress book. How canI retrieve them and put them in Outlok EXPRESS?? Thank you Tag: Number of members in a distribution list in Outlook? Tag: 123140
  - 20
    - Two Contact Folders to Choose from at Launch At the direction of Microsoft Support last summer, I moved my 6 gb personal folders files to a new Personal Folder and renamed it. All new emails now flow into my new Personal Folder In box. Both the old and the new Personal Folders have a folder named "Contacts" -- and at launch I get a dialog box asking which Contact folder I want to use -- both are named the same. How do I delete the old Contact folder? When I right click, the dlete is grayed out. Thanks. Tag: Number of members in a distribution list in Outlook? Tag: 123137
  - 21
    - I want birthdays from a specific group to go to a specific calend. I have a specific group of contacts who's birthdays I want to go to a specific calendar. Is it possible to do this? I have created the files but when I type in birthdays for these contacts it automatically goes to my regular calendar Office 2000 Outlook Express Tag: Number of members in a distribution list in Outlook? Tag: 123131
  - 22
    - search of outlook contacts does not retreive contacts containing s my new computer with vista home premium has outlook 2007. in contacts of outlook, searching for specific name or word, used to retrieve the contacts that contained the date being search for. this feature was working for about a couple of weeks, and for some reason it stopped retreiving contacts that are known to contain those search words; it brings out very few. Tag: Number of members in a distribution list in Outlook? Tag: 123129
  - 23
    - How to add contact automaticly just sending an anwer? The other version of Outllook I had, the contacts were automaticly added when send messages... in this new version... we send a lot of messages and when I saw the contact file it was completely empty....I donÂ´t know how to add automaticly... Please teach me... Dora Tag: Number of members in a distribution list in Outlook? Tag: 123128
  - 24
    - Mail merge with email address How do I send an email in word to 250 distributors without having to click each name in the address book? Tag: Number of members in a distribution list in Outlook? Tag: 123124
  - 25
    - Contact Folders are not appearing in the "Show Names From" menu In addition to my master Contacts list, I also have sub-folders named for specific categories of contacts. When creating and updating distributions lists I used to see all these contact folders in the drop down menu "Show The Names From" when I wanted to select one or more new members for my email distribution list. After a virus problem was supposedly repaired by a friend, now I no longer see all those folders, I see only Contacts. I am trying to find out how to add the other folders to the drop down menu in Tools but have been unable to find a way. Tag: Number of members in a distribution list in Outlook? Tag: 123123

How can you find out how many members are in a distribution list? I often
have to create large dist lists (>50 members) and the only way I can be sure
that I have captured all of them is to manually count the members in the list.

Re: Number of members in a distribution list in Outlook? by Michael

Michael
Tue Mar 18 04:08:06 PDT 2008

This VBA sample displays the number of members:
http://www.vboffice.net/sample.html?mnu=2&pub=6&smp=37&cmd=showitem&lang=en

--
Best regards
Michael Bauer - MVP Outlook
Use Outlook Categories? This is Your Tool:
<http://www.vboffice.net/product.html?id=2006063&cmd=detail&lang=en&pub=6>

Am Tue, 18 Mar 2008 03:49:04 -0700 schrieb theia:

> How can you find out how many members are in a distribution list? I often
> have to create large dist lists (>50 members) and the only way I can be
sure
> that I have captured all of them is to manually count the members in the
list.

Re: Number of members in a distribution list in Outlook? by theia

theia
Tue Mar 18 15:52:01 PDT 2008

Thank you very much! This does the trick. I still think MS could simply add
something that will allow someone to see information like this for a dist
list without having to program like this. In any case, this will help me.
Thanks again!

Re: Number of members in a distribution list in Outlook? by Brian

Brian
Wed Mar 19 05:14:21 PDT 2008

theia <theia@discussions.microsoft.com> wrote:

> Thank you very much! This does the trick. I still think MS could
> simply add something that will allow someone to see information like
> this for a dist list without having to program like this. In any
> case, this will help me. Thanks again!

It would also be fairly easy to save the DL as a text file and them open it
in Excel to see how many rows you have. No extra programming needed
(although, I admit the code is a bit more convenient).
--
Brian Tillman [MVP-Outlook]