Duplicated names appear when adding members to a DL

Hi there,

I try to create a DL on Outlook and select members from my Contacts. I see
some names appear twice. One of them is with the e-mail type as Fax.
Because the list is huge and I don't want to waste time to select the names
one by one to skip the Fax type entries. However, there is no way to change
the sorting order by e-mail type. Does anyone have a solution for that?

Thanks a lot.
Richard Poon

Brian
Thu Mar 20 07:57:30 PDT 2008

Richard Poon <RichardPoon@discussions.microsoft.com> wrote:

> I try to create a DL on Outlook and select members from my Contacts.
> I see some names appear twice. One of them is with the e-mail type
> as Fax. Because the list is huge and I don't want to waste time to
> select the names one by one to skip the Fax type entries. However,
> there is no way to change the sorting order by e-mail type. Does
> anyone have a solution for that?

The Address Book service will always include contacts that have electronic
addresses. Fax numbers are electronic address, so the Address Book view
will always include them, if found. If you change the number so that
Outlook cannot recognize it as a fax (for example, by prefixing it with the
letter "F"), then it won't appear in the Address Book interface.
--
Brian Tillman [MVP-Outlook]

RichardPoon
Thu Mar 20 08:26:10 PDT 2008

Thanks, Brian, for your prompt response. I then need a way to create a batch
run on changing all fax no. field. Is there any simplified option to do so?

Richard

"Brian Tillman" wrote:

> Richard Poon <RichardPoon@discussions.microsoft.com> wrote:
>
> > I try to create a DL on Outlook and select members from my Contacts.
> > I see some names appear twice. One of them is with the e-mail type
> > as Fax. Because the list is huge and I don't want to waste time to
> > select the names one by one to skip the Fax type entries. However,
> > there is no way to change the sorting order by e-mail type. Does
> > anyone have a solution for that?
>
> The Address Book service will always include contacts that have electronic
> addresses. Fax numbers are electronic address, so the Address Book view
> will always include them, if found. If you change the number so that
> Outlook cannot recognize it as a fax (for example, by prefixing it with the
> letter "F"), then it won't appear in the Address Book interface.
> --
> Brian Tillman [MVP-Outlook]
>
>

Brian
Thu Mar 20 12:06:33 PDT 2008

Richard Poon <RichardPoon@discussions.microsoft.com> wrote:

> Thanks, Brian, for your prompt response. I then need a way to create
> a batch run on changing all fax no. field. Is there any simplified
> option to do so?

You'll need a third-party tool to do the job. One of them can be found
here:
http://www.outlook-stuff.com/content/view/227/
--
Brian Tillman [MVP-Outlook]