Distribution Lists

Tutorials Win: Microsoft Windows Forum

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    - How to print contacts for daytimer on both sides of the paper I tried to print on both sides of the paper but when I do, it will only print out 18 of the 36 pages which is only up to the M's. Then if I try to print the other 18 on the back side it still only gives me up to the M's. If I try to print only the odd's and then the even's, it still only prints up to the M's which is the 18th page. Can someone give me an idea on how to fix this? Tag: Distribution Lists Tag: 126745
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    - Can I use Public Folders when using Outlook Web Access? I am running Exchange Server 2003 and sometimes connecting to email using Outlook Web Access. I would like to set up a shared contact list with a few distribution lists in the Public Folder store. When I am connected remotely using Outlook Web Access I can see the contacts in the Public Folder, but how can I send a new message and choose one of the distribution lists that is in there? All I get when I start a new message and click the "To" box is a choice of searching in the Global Address Book or Contacts. The only contacts I can find are people in my personal contacts list. Is it possible to choose a distribution list when using Outlook Web Access? Tag: Distribution Lists Tag: 126738
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    - How to Display Multiple Contacts hi: this is probably a simple ques, but I can't find a solution. Helping someone with multiple contacts (i.e. under contacts is contacts1, contacts2, contacts3 etc.) How can I change the view so all the contacts listed under the multiple contacts can display under main contacts window? Using Outlook 2003 Thanks kindly Tag: Distribution Lists Tag: 126737
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    - Bizzare contacts I work in an office with about 10 users. We maintain about 1,500 client contacts in a public folder contact file so we all can access it. One of our workstations (running XP Pro and Outlook 2007 BCM) displays an out-of-date version of the public folders contacts. How do I fix this? -- Randy Bailey Tempe, AZ Tag: Distribution Lists Tag: 126730
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    - how do I retrieve a contacts folder that has been removed? I right clicked a contacts folder to hit the "new folder button" and accidentally hit " remove from my contacts" . I can find the folder in the companies shared address book but would like to import it back to my contacts Tag: Distribution Lists Tag: 126725
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    - changing area codes My area code changes tomorrow and I would like to find a way first to change the default area code that show up every time I add a new contact or phone number and second to change the area code in all of the current contacts. Tag: Distribution Lists Tag: 126719
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    - mail merge word template from outlook, business contact manager I am trying to mail merge. I've selected contacts from business contact manager, select mail merge, select existing template in word. Then it opens the word document and my mail merge tool bar has disappeared and the only option is to begin again in word and re-select the few receipients I had already selected. Or, it gives me an error message, "Object has been deleted". -- Vicki Doyle Tag: Distribution Lists Tag: 126718
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    - How do I remove activities from a contact vcard? When I create a vard and send it someone. They open the tab Activities and they can open it up and all my emails show. How can I get rid of it. I just want the vcard to act a s a business card with no linking to anything in my OUTLOOK. Please HELP!!!! Tag: Distribution Lists Tag: 126715
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    - letters to contacts In Outlook 03, I could choose to write a letter under the actions command with a contact's window open. I cannot find a similar command in Outlook 07. Is it available? -- JK-Intake Coordinator Tag: Distribution Lists Tag: 126711
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    - how do I delete contacts Okay, I cannot believe I cannot figure this out. It has to be so simple that I am just not seeing it. I read as much as I could to find the answer so sorry if you are repeating yourself again.... I have Outlook 2002..I know, I know I should update.. but anyway every time I type a new address into the To:, Cc: or Bcc, it saves it somewhere, where???? I cannot find out how to access what is probably an unbelievable list I would dearly love to edit. How do I find it and just in case....is there any secret to editing it? To clarify, this in not a distribution list that I have set up and there seems to be no Contacts list that was set up before me... It seems to be a secret list hiding some where within my Outlook..... Prepared to look dumb.... Tag: Distribution Lists Tag: 126710
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    - How to import contacts from a pst-file via VBA? Hi Is it possible to import automatically contacts from a outlook.pst file to another outlook.pst file in a different computer? hanski Tag: Distribution Lists Tag: 126706
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    - Synchronized Contact List with Blackberry Is there a way to not have all contact folders synchronized with my Blackberry? In other words, I would like only select contacts folders to transfer to my Blackberry. As it stands right now, all my contacts transfer over. Thanks, Jordonr Tag: Distribution Lists Tag: 126705
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    - Local vs GAL in Outlook Hi, I want to force Outlook client to referrence the Exchange GAL when sending to a distribution group. At present it has cached information that causes non delivery reports to be generated as users have left but are present in hte cached information. Thanks, Apollo Tag: Distribution Lists Tag: 126704
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    - Outlook 2007 Distribution Lists In 2007 Outlook, is there any way of telling from a Contact record what Distribution Lists that contact is on? Tag: Distribution Lists Tag: 126702
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    - Distribution List Dropping Names Hi, I have created a distribution list in Outlook 2003. When I click on this distribution list to send an email not everyone on the list gets the email. After I send the email if I expend the distribution list some of the members are missing. This keeps happening over and over. I have deleted the list and reentered it. I know for sure that all of the names are there but something is causing names to get dropped. I hope that someone out there might be able to offer some help. Thanks Kristy Tag: Distribution Lists Tag: 126682
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    - Too Many Address Books Whenever I click 'Tools' 'Address Books' and click the pul-down arrow for the combo box labelled 'Show Names from the:' I receive the following list of address books: Outlook Address Book Contacts Contacts Contacts for <user name>@hotmail.com If I select either 'Outlook Address Book' or the incorrect 'Contacts' address book I receive the error message: The address list could not be displayed. The Contacts Folder associated with this address list could not be opened... When I click Tools 'E-mail Accounts...' and select View or change existing directories or address books and remove both 'Contacts' I loose all three address books. If I then right-click my 'Contacts' folder and click 'Properties' so as to add my contacts into the address book I again end up with TWO 'Contacts' address books, one of which produces the afore mentioned error message. How can I create a SINGLE Contacts address book? Thank you in advance for any responses. Tag: Distribution Lists Tag: 126679
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    - Backing Up My Contact I've copied all my contact from outlook express address book and paste it under a new page of microsoft word 2003 as my back up file. After saving those contact, it has been saved as a file type "vcf" file. So after copied and paste there are may icon of "vcf" file one microsoft word page. I've tried to open those contact by double clicking on it and it can be open and can be restore bck to the outlook express address book. But now only three contact can be open among the others contact. Pleas halp me out for my problem to get back my contacts as those are really important to me. If you need to have a look at my back up file. I can send you by e-mail with attaching my back up file. My e-mail address is laylwin@yahoo.com. Hope to have your reply so soon. Regerds, Lay Lwin Tag: Distribution Lists Tag: 126677
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    - Problems Resolving Email Addresses in Outlook I just reformatted my hard drive and re-installed all of my software, including Outllook. I have also installed all of the available fix packs for Office Professional XP. Unfortunately, though, I am still having problems addressing my email. Whenever I type a name into the 'To' field of a new message Outlook is not able to recognise it. Yet, if I click 'To' I am able to select the name I just typed and the name appears on my email and Outlook is able to recognise it. The next name I type in is again not recognised. If I click 'Check Names' Outlook stops at the first name I typed and asks me if I would like to 'Create a new address' for the non-recognizable name. When I then click 'Show names' Outlook not only opens the Address Book but it highlights the name I typed in! If I compose a new email and type one of the names that I had already taken directly from the address book then it will instantly recognize it. Occasionally though, in cases like this it replaces it with a non-existing display name! I have checked for such a non-existing display name by expporting my contacts into an Access file and then using Access to query for the non-existing display name. No such display name was ever found. If I then import this Access table into Outlook -- and tell it to replace all of the duplicates -- nothing changes (i.e. Outlook continues as if nothing happened). Well ALMOST nothing. Outlook switches the name in the 'File As:' field for all of the contacts. I then have to correct the entry in this field for each of my contacts. Does anyone know how I can correct these problems? I thank you in advance for any responses I receive. Tag: Distribution Lists Tag: 126676
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    - Import/Export option has disappeared from File Menu in Outlook07? Tag: Distribution Lists Tag: 126675
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    - How do I send and then allow my assistant to change my contacts? What type of permission do I have to give and how do I do that. Thank you! Tag: Distribution Lists Tag: 126666
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    - Outlook 2003 (IM) Tools, Options, Enable PNST, sub box is greyed? I'm trying to implement Instant Messaging; however the MS instructions are erroneous for my case. The box under the Enable Person Names Smart Tag (Display Presence Status in the From Field) cannot be checked because it is greyed out. What can I do? Tag: Distribution Lists Tag: 126664
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    - =?Utf-8?Q?Import/Export_option_doesn=C2=B4t_ape?= I am trying to save a back up copy of my Outlook Contacts. Usually I do this by going to the Import/Export option under the File munu, but this option now does not appear. Tag: Distribution Lists Tag: 126659
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    - Re: AD Information If you do not like scripting, you can try Fast User Manager & Reports from IMIBO http://www.imibo.com/imius/ || "san" <san@discussions.microsoft.com> wrote in message || news:74FED146-913D-427A-8CC2-788B810F93DB@microsoft.com... ||| Is there anyway I can extract information from A/D which shows all the || groups ||| and the users that are assigned to those groups. Also I need to extract ||| information from a file server to show what shares are in use and what ||| users\groups are assigned to those shares? ||| ||| Thanks ||| ||| San ||| || || | | Tag: Distribution Lists Tag: 126658
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    - outlook 2007 prints contacts not in the current view According to OUtlook 2007 help: "Print a subset of your contacts On the View menu, point to Current View, and then click Customize Current View. Click Filter, and then use the options to display only those contacts (contact: Person, inside or outside of your organization, about whom you can save several types of information, such as street and e-mail addresses, telephone and fax numbers, and Web page URLs.) you want to print." So I set up the filter to only show contacts that had either a home or business address or a home or business phone. This is so the view does not display contacts that consist solely of an email address. But when I go to print this the print preview shows all the contacts - even the email only ones. That turns a 3 page printout into 10 - wasting paper on info I don't need or even want to see. Anyway to fix this? thanks rodger Tag: Distribution Lists Tag: 126656
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    - iPhone 2 sync. to Outlook? I've got to get a new smartphone. I will be migrating from my old desktop PIM (Lotus Organizer) to Outlook 2007 to go along with the new smartphone since this is the new "standard" ;-) I think I have all of the details figured out on how to get my data out of Lotus Organizer and into Outlook. Looking at the iPhone V2, my real question is 2-part: 1) Is there an FAQ on getting the iPhone and Outlook off to a good start? 2) It appears that the sync. tools do NOT sync. the todo list. To me at least this is a mind-boggling lapse on Apple's part. Has anyone figured out a way around this short-coming? Thanks! Jim Tag: Distribution Lists Tag: 126653
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    - how can i transfer all my contacts in my smartphone to outlook Tag: Distribution Lists Tag: 126651
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    - trouble importing contact list from yahoo to outlook just subscribe to outlook and want to transfer contact list in yahoo to outlook. It will not export because it was looking for outlook translator.It asked if I wanted to install it and I clicked yes but it disappeared and there was no hourglass to show that it was running. So I am assumming like everythings else since I had to run a recovery, there is a problem somewhere -- Sylvia Tag: Distribution Lists Tag: 126647
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    - How to have Global Address List as Contacts? I'm new to using Outlook with Exchange server 2003. How can I set up the client computers so a user's Outlook Contacts contains all the emails within our organization? I assume this is tied to the Global Address List. I can see how to import contacts fromGAL, but I'd prefer to have it 'live' so if, for instance, a person leaves the organization and I disable their account in Active Directory, their email address will no longer be in all the client machines Contacts. Is it possible to do this? Tag: Distribution Lists Tag: 126640
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    - Email Addresses Not Showing Up I am having issues with contact email address not working in the "TO:" field when trying to send email. NONE of the email addresses show up when I click on the "TO:" in the email window. All of my email addresses show up on their respective contacts when I look them up in the contacts section of Outlook, but they don't show when I attempt to actually send email to them. I get this error when I add a name to the "TO" field and then double click on that name: "Cannot perform the requested operation. The command selected is not valid for this recipient. An invalid ENTRYID was passed in." I do sync with an iPhone/iTunes & MobileMe... Any suggestions? Tag: Distribution Lists Tag: 126638
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    - Sharing A Distribution List I received a very large distribution list in email from someone. I'd like to save this list to my Contacts without re-creating the list from scratch. Is there a way to detach the list and save in my contacts? This is probably a very simple procedure but I do not know how to do it and can't find directions anywhere. Tag: Distribution Lists Tag: 126635
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    - Outlook '07 w/Cont Mgr: Unable Attach Appointment to Personal Cont Does anyone know how to create an Appointment in my Personal Contacts Folder? I've tried clicking on the Appointment icon to link it to a non-business contact, but all I get is an error message. I am, however, able to attach an Appointment in my Business Contacts Folder. FYI: There's no History icon under any of my Personal Contacts. Thank you in advance for your help! Tag: Distribution Lists Tag: 126634
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    - Contacts field at the bottom left of "contact card" I am in real estate and have used this field to build relationships between clients, lenders, other agents and closing agents. it has worked well for this application. Recently I attempted to send a meeting request to 4 associates - unsuccessfully. Since that attempt, when i double click on a contact in this field, I get a message stating that I don't have access to this contact's calendar. What did i do and how do I undo it? -- Jim DeBender Tag: Distribution Lists Tag: 126628
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    - Updating contact list in Outlook 2003 I have a Master Contacts list under my All Public Folders tab, that all personel have access to. There are several contact lists listed under the Master Contact list, like sub lists. I am in the process of updating contact information the Master Contact list, however, I am not finding these updates in the sub lists. If I update a contact in the Master Contacts, how do I get it to update in the sub lists without having to update the sub list contacts individually? Also, if a new sub list is created, how do I make sure that the information will be updatable from the master contact list? I need to know so I may train my coworkers on how to make an effective and updatable contact sub list . I appreciate any assistance anyone can give me. Tag: Distribution Lists Tag: 126622
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    - How do I build an "undisclosed recipients" distribution list? Tag: Distribution Lists Tag: 126621
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    - migrating from one notebook to another MS Exchange is new for me in my new job. I have a new computer that is using MS Exchange and I am only able to search for the global contacts. I have a many contactst that I imported as a .pst file into my Personal folder but they are not being recognized by the address book. I can see them on the Contacts, but when I try to search fro them, Outlook returns an error message "Outlook could not find the requested contact." I am running Outlook 2003. Thanks for any help. Tag: Distribution Lists Tag: 126620
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    - Contacts randomly disappear I am using Outlook for years and sometimes i notice that a contact has disappeared. I have not consiously archived something or changed anything. Sometimes i notice it because I want to look up someone in the contacts database or sometimes I notice it because with sending an email Outlook does not recognize the name anymore... This is very strange and it makes me loose my trust in outlook. I see on the internet that a lot of people have this problem and I have never seen a satisfying answer to this problem. Tag: Distribution Lists Tag: 126609
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    - addresses in outlook Hey, I have just migrated from Windows XP to Windows Vista Business and I have installed Office 2003 with SP3 on it. In Windows XP, whenever I sent or forwarded mail to somebody, in the To: box by typing just couple of characters, I used to get the entire email address with it. after migration to new system and importing my PST file on the new system, This has stopped. I want that thing to start happening again. Anyone has any clues about it. Plese help. Rajat Aneja Tag: Distribution Lists Tag: 126607
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    - Setting mass birthday reminder I've recently imported a list of contacts to my Outlook Contacts folder. I'd like to set a recurring reminder for all of their birthdays. Is there a way to set this for the whole group rather than going into each contact to set them individually? Thanks, Micah Tag: Distribution Lists Tag: 126606
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    - Contacts/Address Book Problem in Outlook 2000 Hello, I recently had a problem in which I had to use the inbox repair tool to repair my .pst file. After which, my address book no longer had the contact information in it. The names were listed, but no information accompanied them. After searching for answers and trying everything from repairs to reinstalls, nothing worked. All the information is in the contact list (folder), but not the address book. Even the "Show this folder as an e-mail address book" option in the folder properties is checked, but grayed out. I desperately need to restore the information, but can't find a method to do it. I can't even print the contact list/information for re-entry. Any help would be greatly appreciated. Thanks in advance for any and all help. Tag: Distribution Lists Tag: 126600
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    - An invalid ENTRYID I can't view my contact's properties. When I click on properties I get an error popup that says "The Properties dialog box cannot be displayed. An invalid ENTRYID was passed in. Happened all of a sudden. The only thing I've done is synced my iphone with Outlook. Any ideas? Tag: Distribution Lists Tag: 126599
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    - Outlook 2007 - does it support Pocket Contact Synchronizer? I would like to know if outlook 2007 is supported by Outlook Pocket Contact Synchronizer? I have used OPCS V1 extensively in Outlook 2003 to segregate my contacts in "buckets" and the main and large "contacts" list is what my Smartphone and PDA synch with. I would like to continue this practice in outlook 2007 under Vista. I update my contacts in the "bucket" and OPCS synchs them to the large "contacts" list. Does anyone know if it will work? Thx John Tag: Distribution Lists Tag: 126591
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    - "Find" contact in Outlook 2003 not working It works fine in my own Contacts file, but I'm AdminAsst here and share 5 other people's Contacts to add and delete Contacts.... all but one shared Contacts works fine.... whenever I enter a name to "Look for" it always comes up as "No items found" when I can actually see the name I just searched for and know it's there! Just this one person's contacts I'm having trouble with, but I can still add or delete information in their contacts... so it's not like I don't have permission. This person happens to be my BOSS and she recently got a Blackberry or something like it so she could download all her Outlook Contacts into it, and that may be the problem, but I don't know what to do about it. Tag: Distribution Lists Tag: 126590
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    - How do I send a message to a shared contact list? Using Outlook 2007, many customers have large shared cotnact lists? How I do send a message to everyone in a shared contacts list? Tag: Distribution Lists Tag: 126587
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    - Indexing My contacts are not updating properly. When I enter a search it says results may not be complete as outlook is indexing. It appears to be stuck in this mode. New contacts that are added do not show in any searches. They are showing up if I scroll down to through the list of contacts. Tag: Distribution Lists Tag: 126584
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    - Children field in Contacts When I enter the names of several children, they are automatically sorted, e.g., if I enter Sara, Mark, David, it displays David, Mark, Sara. I don't want this field sorted, so pls tell me how to stop it from doing that. Thank you. -- Suzanne A. Tag: Distribution Lists Tag: 126581
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    - How do I import a PST file created in Outlook 03 into Outlook 02 I have exported a PST file of outlook contacts created in Outlook 2003 to a flash drive. I am now trying to import the PST file into Outlook 2002 on another desktop but have been unable to do so. For some reason I have been unable to browse to Outlook in order to chose Outlook as the program to open up the PST file. Any advice would be much appreciated. Best regards. Tag: Distribution Lists Tag: 126580
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    - Want Distribution List Name (Not Individual E-Mail Addresses) to S I want recipients of my Distribution List to see only the Distribution List Name in the "From" portion of their e-mail. I have successfully created and used a Distribution List, but the cc back to me shows a long string of individual e-mail address in the "From" line. When I send the e-mail only the Distribution List appears in the "To" portion of my e-mail. I want my group to identify with the DL name and not be encumbered with a long string of e-mail addresses. I feel that instructors in my group will bond better by the group name, have a cleaner looking e-mail, and more likely to repond. There is no hidden agenda or reason why others shouldn't see a string of e-mails, I just think it looks and works better showing only the DL Name. Thanks. Tag: Distribution Lists Tag: 126572
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    - Make telephone calls using Outlook Contacts I'm using Outlook 2007 with Vista Ultimate and want to use my Outlook Contacts to make telephone calls via my built in modem. I can dial out ok, and make the connection. I can hear the person being called, but they cannot hear me. I'm using a USB headset which I know works in both directions, but something is stopping my outgoing transmission. It's probably something dumb that I've overlooked, but "I'm so near and yet so far". I can find no useful information in Help, or the Forums - can anyone help Thank you in anticipation Peter Revers Tag: Distribution Lists Tag: 126571
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    - Eliminating Business Fax Contacts I am trying to send a mass e-mail. I plan to use the BCC feature. I'd like to compose the e-mail and then hit the To button and select all. Currently, this displays both e-mail addresses and faxes. Can I eliminate the display of faxes so that I do not have to select each e-mail contact one at a time? Tag: Distribution Lists Tag: 126569
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    - Undo an appointment to restore previous appointment. I mistakenly made an appointment on days I had a previous appointment. When I saved the new appointment I lost the previous appointment . I need to recover the previous appointment. Tag: Distribution Lists Tag: 126560

I have multiple distribution lists with multiple e-mail addresses in
each. I want to combine all of them into one list. Can this be done
and how do I accomplish it?

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Re: Distribution Lists by Brian

Brian
Wed Jul 16 11:27:32 PDT 2008

dldhmumc@gmail.com <dldhmumc@gmail.com> wrote:

> I have multiple distribution lists with multiple e-mail addresses in
> each. I want to combine all of them into one list. Can this be done
> and how do I accomplish it?

Just make a new list whose members are the original lists. You can nest
DLs.
--
Brian Tillman [MVP-Outlook]

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