Creating distribution list by searching from outlook 2007 contacts

This is what I want to achieve.

Creating a new distribution list by adding all the members who belong to
"Business" categories. When I click on "select member", I see on way of
filtering my contacts based upon categories. How can I achieve that?

thanks in advance.

Russ
Tue Apr 22 13:33:07 PDT 2008

The question is why do you think you need to? Categories is a far more
reliable and flexible way to group recipients than a DL.

--
Russ Valentine
[MVP-Outlook]
"mshah75" <mshah75@discussions.microsoft.com> wrote in message
news:7A9C02F3-C2E4-4E9D-9AEC-75B4D8E07824@microsoft.com...
> This is what I want to achieve.
>
> Creating a new distribution list by adding all the members who belong to
> "Business" categories. When I click on "select member", I see on way of
> filtering my contacts based upon categories. How can I achieve that?
>
> thanks in advance.
>

Brian
Wed Apr 23 07:03:15 PDT 2008

mshah75 <mshah75@discussions.microsoft.com> wrote:

> This is what I want to achieve.
>
> Creating a new distribution list by adding all the members who belong
> to "Business" categories. When I click on "select member", I see on
> way of filtering my contacts based upon categories. How can I achieve
> that?

Display your Contacts in the By Category view, select the Business category
and click Actions>New Message to Contact.
--
Brian Tillman [MVP-Outlook]

mshah75
Wed Apr 23 07:57:01 PDT 2008


thanks, my real aim is to create a rule saying that if the mail is from
anyone in business category, it should goto "Business" folder. that's why i
wanted to create a distribution list.


"Brian Tillman" wrote:

> mshah75 <mshah75@discussions.microsoft.com> wrote:
>
> > This is what I want to achieve.
> >
> > Creating a new distribution list by adding all the members who belong
> > to "Business" categories. When I click on "select member", I see on
> > way of filtering my contacts based upon categories. How can I achieve
> > that?
>
> Display your Contacts in the By Category view, select the Business category
> and click Actions>New Message to Contact.
> --
> Brian Tillman [MVP-Outlook]
>
>

Gordon
Wed Apr 23 08:11:38 PDT 2008

"mshah75" <mshah75@discussions.microsoft.com> wrote in message
news:34F291FA-8C38-403C-884D-13F773D3DE2A@microsoft.com...
>
> thanks, my real aim is to create a rule saying that if the mail is from
> anyone in business category, it should goto "Business" folder. that's why
> i
> wanted to create a distribution list.
>

If you start from a blank rule, there's a function "assigned to category"...

mshah75
Wed Apr 23 08:38:00 PDT 2008


I think, that will work not on contacts assigned to "business" categories,
but if message itself is assigned to "Business" categories.
"Gordon" wrote:

> "mshah75" <mshah75@discussions.microsoft.com> wrote in message
> news:34F291FA-8C38-403C-884D-13F773D3DE2A@microsoft.com...
> >
> > thanks, my real aim is to create a rule saying that if the mail is from
> > anyone in business category, it should goto "Business" folder. that's why
> > i
> > wanted to create a distribution list.
> >
>
> If you start from a blank rule, there's a function "assigned to category"...
>
>

Brian
Thu Apr 24 05:36:21 PDT 2008

mshah75 <mshah75@discussions.microsoft.com> wrote:

> I think, that will work not on contacts assigned to "business"
> categories, but if message itself is assigned to "Business"
> categories.

Create a contacts folder containing the business contacts. Enable that
folder as an Outlook Address Book. Then a rule can select "in the specified
address book".
--
Brian Tillman [MVP-Outlook]

mshah75
Thu Apr 24 06:41:07 PDT 2008


thanks Brian,
that works. only minor inconvenience is that next time I add a contact, I
also need to add it to that new folder. It would be much easier, if Outlook
2007 will allow to create a rule which will act upon a category of your
contact in address book.

thanks again.
"Brian Tillman" wrote:

> mshah75 <mshah75@discussions.microsoft.com> wrote:
>
> > I think, that will work not on contacts assigned to "business"
> > categories, but if message itself is assigned to "Business"
> > categories.
>
> Create a contacts folder containing the business contacts. Enable that
> folder as an Outlook Address Book. Then a rule can select "in the specified
> address book".
> --
> Brian Tillman [MVP-Outlook]
>
>