Contacts or folders?

Tutorials Win: Microsoft Windows Forum

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  - 1
    - Distribution list not linking to contacts I am using Outlook 2003, and Windows Vista Home Premium. I just moved to a new computer, and copied the outlook.pst file from the old computer to the new computer. At one point when I opened Outlook I got the error message "The address list could not be displayed. The contacts folder associated with this address list could not be opened....." I followed the instructions at http://support.microsoft.com/kb/319901. I am no longer getting the error message, but if I open a distribution list, and double click on a name from the list, instead of opening the contact, it just opens a window titled "E-Mail Properties", with display name, e-mail address, e-mail type, and internet format. If I delete a name from the list, then Select Members and re-add the name, the icon to the left of the name shows that it is now a "contact", and when I double click on the name it opens the contact information. The list still works to send e-mails to people, but I would like to fix this if possible. I would appreciate any help that anyone can provide. Regards, Dorothy Tag: Contacts or folders? Tag: 124865
  - 2
    - Can I make mobil numbers show in adressbook? I can only see e-mail and fax! numbers in the adressbokk when called from outlook. As i Use a SMS feture from inside outlook I also whant to see the cellphone number, (but not fax numbers). how can i solw that ?? Olof Tag: Contacts or folders? Tag: 124859
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    - Distribution List Printing style Outlook 2007 is great except it doesn't print my Distribution lists like it did in 2003. In 2003, the title and name of the list were printed follwed immediately by the members. Now it prints on a seperate page. What a waste of paper. I have tried to change the style, there I no option that I can find to change this. -- Anne Tag: Contacts or folders? Tag: 124858
  - 4
    - Lost contacts in Outlook I exported a file from my contact group (I have Outlook 2003, Windows XP) to a csv. file. I don't know if that had anything to do with it, but the next day, my Outlook contact file arbitrarily had shrunk from 144 contacts & notes to 32. I'm a novice, but use Microsoft Office Outlook for keeping track of all my prospects. Please tell me how to retrieve the lost contacts. (How can I keep it from happening again?) Tag: Contacts or folders? Tag: 124848
  - 5
    - Recovering Deleted Contacts from Full PC backup All contacts are gone (erroneous syncing error with ActiveSync). I do have a complete PC backup/image, but I don't know which file(s) to restore or where they might be found. Tried poking around my application data under microsoft/outlook, but opening the outlook.pst file there (dated last year) fails to restore contacts. Help Tag: Contacts or folders? Tag: 124845
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    - distribution list without names I have an excel spreadsheet that has email addresses only in it but no names. When I try to create a distribution list in Outlook 2000 it will not create it. Do I need a name for each email address? Can I create a DL without the names? Mike Tag: Contacts or folders? Tag: 124836
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    - Outlook 2007 - search SELECT NAMES or SEARCH ADDRESS BOOK RE: Outlook 2007 â?? Searching for an e-mail address is difficult because when I select "to","cc", or "bcc" the popup menu labeled "Select Names" only has 3 fields displayed: "Name", "Display Name", and "E-mail address". Additionally, when the "Search Address books" is selected, the same 3 fields are displayed. However, in the MS help menu for the Outlook 2007 Address book has a topic called "FIND NAMES IN THE ADDRESS BOOK ". The screen shot of the search window show that I'm supposed to be able to view other fields such as Title, Business Phone, Location, Company, etc. NOTE: as indicated above, I have only 3 fields listed Additionally a screen shot indicates OTHER lists should be available such as "Global Address List", an All Addresses List (All Contacts, All Groups, etc). Note: the drop down field does not show that I have any of the above lists. Things you should know before answering: 1. My â??Outlook Address Bookâ?? is listed under the menu Tools, Account Settings, Address book tab appears on the drop down list. However, when selected, there arenâ??t any names. However, when I select the name â??Contactsâ??, I can view the names listed under my â??Contactsâ??. 2. Referring to MS Help and Support Article ID 287563 named "Contact information does not appear in the address book in Outlook" LINK: << http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002 >> . Under â??Step 2: Mark your contact folder for use with your address bookâ??, the following is stated: "On the File menu, point to Folder, and then click Properties for your folder name (mine is called â??Personal Foldersâ??) On the Outlook Address Book tab, click to select the Show this folder as an e-mail address book check box, type a descriptive name, and then click OK." NOTE: I do not have a tab or a folder named "Outlook Address Book" on the folder tree. 3. The MS Help topic "FIND NAMES IN THE ADDRESS BOOK" indicates there should be more than one address list, such as a "Global Address List", an All Addresses List (All Contacts, All Groups, etc). NOTE: I do NOT have more than one address list. Thanks for your help, -- TubbyLady Tag: Contacts or folders? Tag: 124833
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    - Unable to add to local contacts from global address I saw the same error. In my case, the solution was to open the Address Book, select "Tools > Options...", and then to remove the Global Address List from the listbox with the description: "When sending mail, check names using these address lists in the following order:" I think copy operation was failing because the Address Book was attempting to copy the contact from Global Address List back into Global Address List. But removing the Global Address List from the listbox seems to avoid this conflict. Good luck! Tag: Contacts or folders? Tag: 124816
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    - Splitting distribution list I have a user who wants to divide up a distribution list into three lists. Is there a way to copy and past certain contacts to the other distribution lists? Tag: Contacts or folders? Tag: 124813
  - 10
    - can't expand distribution list I am working in Outlook 2007. I want to send an email from a distibution list, but exclude a couple of people from the list, but for soem reason, the [+] icon is missing, so I cannot expand the list. Tag: Contacts or folders? Tag: 124812
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    - Show all messages from a contact Hows does one show all emails received from and/or sent to a particular contact? I understand how to show all from a particular email address (open an email -> related -> messages from sender), but some of of my contacts use multiple email addresses and it is annoying to add them in manually each time I do a search. I have their email addresses saved in their contact information, so is there a way to easily show all messages from that particular contact? While we're at it: is there a way to add more than 3 email addresses to a contact? Some of the people I correspond with overseas use up to 8 addresses (crazy foreigners). Thanks! Tag: Contacts or folders? Tag: 124811
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    - Outlook is only allowing me to export from my archive folder I am using outlook 2003 and when I try to export my contacts to a csv, the wizard is only bringing up my archive folder. The contacts folder is no where to be found. Can someone help me out? Tag: Contacts or folders? Tag: 124807
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    - Company Name Change I have several companies that have changed their names due to mergers buyouts etc. Is there a way to do a find and replace in the company name box in outlook? Tag: Contacts or folders? Tag: 124804
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    - import of email addresses from a text file to my contacts hi i have a list of email addresses in a word document. i want to import them all to my contacts folder. is this possible? or do i have to add them manually? Regards Damien I have tried setting the file up as a csv, and import them that way, but that did not work..... im using outlook 2003 also. Tag: Contacts or folders? Tag: 124800
  - 15
    - imported contacts in different order to newly entered contacts I have recently imported outllook contacts from my work computer to my home computer. Now, when I enter new contacts, it places them after the imported contacts. It appears that the imported contacts are in a group of their own, so when I choose a letter for alpha sorting, it does not include my imported contacts, only my new ones. Tag: Contacts or folders? Tag: 124789
  - 16
    - HELPPPPPP!!! Lost all contacts and calendar!! I came to work on Monday and all of our contacts and our calendars were empty!! Does anyone know of any way to retrieve the contact or calendar info? Tag: Contacts or folders? Tag: 124786
  - 17
    - Remove Country When a Contact goes to my boss' Trio it adds Country. How can I remove same? Tag: Contacts or folders? Tag: 124783
  - 18
    - copy information into multiple fields in contacts I am using Outlook 2003 w/SP3. I have created an Act. Mgr. field in my contacts list and want to add a act mgr name to groups of contacts by state, i.e. (050=Mary Smith). I cannot figure out a way to copy/paste i.e. 050=Mary Smith into multiple contacts at once. Instead I have to copy and past each one. Any suggestions out there? i'm looking at over 3,000 contacts to add particular mgrs to. Tag: Contacts or folders? Tag: 124777
  - 19
    - Views in Outlook 2007 Is there a way to display, by way of a column, all the category a contact belongs to? When I view my contacts, only one of their categories is listed and I would to see at-a-glance all the categories that they belong to. Thanks much, Ling Tag: Contacts or folders? Tag: 124772
  - 20
    - How do I set up contacts so that overseas calls have a 011 prefix? Everything in contacts with country codes and city codes works fine, but the only thing I cannot figure out how to do is show that any call that is not to the USA or Canada requires the prefix "+011" instead of the usual "+1". For instance, if I select "Chile" as the country, it selects the proper country code and prompts me for the city code, but there is no way to select 011 as the necessary code to start an overseas call. If I select "USA" as the country (I live in Canada), it knows enough to put "+1" as the prefix. Tag: Contacts or folders? Tag: 124771
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    - Reconstructing Deleted Distribution List Somehow a Distribution List with over 200 emails addresses was deleted from my contact list. They are all contained in a bcc copy of my weekly newsletter that was sent out Monday. I have tried to "select all" and "copy" the email addresses from the sent email, then create a new Distribution List, then paste in the names/email addresses of the recipients. I have been able to select all and copy, but have not found a way to past them into the new distribution list. Tag: Contacts or folders? Tag: 124770
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    - How to view company field in Address Bk view I have Outlook 2003. When I select the address book icon to view my contacts, it does not show me the company field and I cannot figure out how to add that vield to view it. TY Linda Tag: Contacts or folders? Tag: 124769
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    - sending emails to all in my contact list How can I select all names on my contacts to send them an email? I can select a under TO and all the names that start with a show up but I have to select one at a time. Tag: Contacts or folders? Tag: 124767
  - 24
    - Modifying the Contacts Form I am trying to modify the contacts form so that it will help me keep track of purchases by contacts and provide me with a list of birthdays, anniversaries etc.... How can I modify the form so that I can fields like a spouses birthday, stock # of a purchase, my commission amount, etc... Tag: Contacts or folders? Tag: 124766
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    - weekly letters sent through categories We have several large category lists that we send weekly letters through. I get feedback from some that they are not recieving the letters. When I look at the information on my end it looks correct. What could the problem be? -- cl Tag: Contacts or folders? Tag: 124764
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    - Business Card Name Order Outlook 2007 I have recently upgraded to Outlook 2007 and in the process moved all of my contacts from a pst file back into the contact list that lives in with my exchange mail box, during this process the way names are being displayed on business cards has changed and I cannot get it back to the way I would like.... At this point all of the settings I can find are set to first name last name, both the full name and file as options, the problem is that on the business card view it is showing last name first name with no comma, and even though it is being filed correctly in the list alphabetically it looks out of place because the full name is now showing the actual last name first... This is confusing to look at much less try to explain, let me see if I can try to show everyone what I am seeing. If I open the contact and click on the full name button I see First: John Last: Doe then I click ok and now in the full name line and the business card view I see Doe John, if I go directly into the business card and edit it there and make it display correctly and then go back to look at the full name it will have reversed the names, I know I am probably missing a setting somewhere but its becoming an exercise in insanity at this point I seem to be checking all the same places over and over. Any help would be greatly appreciated. Tag: Contacts or folders? Tag: 124762
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    - I can not open the contacts of the Office 2003. I can not open the contacts of the Office 2003. I have to introduce a lot of contacts during several hours every day, but when I am half hour without using it then I can not introduce the contacts, and I can not neither look for any contact. It is solved closing session and returning to enter. I have to introduce more than 100 contacts a day. Every 30 minutes I have to open and close session. I need help. Thank you in advance!. Tag: Contacts or folders? Tag: 124757
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    - OUTLOOK 2007 - CONTACTS TO ADDRESS BOOK, BOX GRAYED OUT WHEN I CLICK ON PORPERTIES IN CONTACTS, THE BOX FOR "MAKE CONTACTS THE DEFAULT ADDRESS BOOK IS GRAYED OUT." I HAVE NO ADDRESS BOOKS, TO ACCESS TO SEND E-MAIL I WANT ALL THE E-MAIL ADDRESSES IN MY CONTACTS TO BE IN AN ADDRESS BOOK THANKS -- Joanne Irving Tag: Contacts or folders? Tag: 124751
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    - CONTACTS---Entering a new contact How do i tab into the address block after enter/home on the drop down next to "business?" When I tab, it goes directly to the email field. Tag: Contacts or folders? Tag: 124742
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    - How do I get rid of an automatic contact that I already deleted? When I address a message to a particular person by typing his last name, an automatic address appears that is an old one that I deleted in Contacts. The correct new address is not offered in this process despite the fact that it is entered in Contacts as the ONLY address for this person. Tag: Contacts or folders? Tag: 124739
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    - Auto Complete Inconsistency Hi all, One of my clients has an SBS 2003 R2 network. All PC's have no problem, except the bosses (typical!). He has a laptop at the office (XP Pro, SP2) and uses a PC at his home (Vista, no SP) to connect to their Exchange 2003 server (PC at home uses RPC over HTTP). Both laptop and home PC have Outlook 2007 installed. For some time now, the auto complete feature is proving to be inconsistent, ie, one minute you can start typing a contact name and a list of possible entries is displayed, the next minute, typing the same name or anything else doesn't offer any contact suggestions at all. Both installations have Office 2007 SP1 installed. Anyone have any ideas on how I can get round this ? Many thanks in advance. Regards Colin. Tag: Contacts or folders? Tag: 124733
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    - Email moves back to Inbox I am having an issue where once in a while an email message (that I have moved to an Outlook Folder) gets placed back into my Inbox. Has anyone else had this happen or know of a fix for this? Tag: Contacts or folders? Tag: 124732
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    - Distribution Lists Is there a way to email someone a copy of your distribution list to be imported into their Contacts folder? Outlook 2007 to Outlook 2003. No Exchange Server. Thanks, Cathy Tag: Contacts or folders? Tag: 124727
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    - Pocket PC outllok and Visa Office 2007 Synch Issue Hi all: I have an ipac 5500 w/ Pocket PC 4.x and Pocket Outllook. I have a new LT w/ Vista Home Prem and Office 2007. I can't seem to get my device to synch. The only option is browse for files. I go to the synch center and my device is not listed, so that means it is incompatible, so how do I make this work? I would appreciate a complete solution if someone has worked through this already. Thanks. --- Best regards, Robert Thomas, GISP Tag: Contacts or folders? Tag: 124721
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    - Remove Contacts Folder I am using Outlook 2003 and when I try to retrieve an email address from my contacts I get an error message which says; The address list could not be displayed. The contacts folder associated with this address list could not be opened; it may have been moved or deleted, or you do not have permissions. After clicking on OK a blank contacts box is displayed, if I then select the second contacts option from the drop-down box I can see my data. Could any one tell me how to remove the first contacts entry so I go straight to my data. Many thanks, Michael. Tag: Contacts or folders? Tag: 124718
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    - How do I make contact activities show journal entries? Just installed office 2007. How do I get journals entries to show in activities. I tried resetting the groups in the properties folder as well as creating a new folder group(not sure if I did it right). thanks for your answers. Tag: Contacts or folders? Tag: 124713
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    - Add contacts to distribution lists via the Contact's profile windo When adding a new contact, Outlook should allow you to add the contact to a dist list in the Contact's Properties. Also, Outlook should allow us to look up a contact and see what Dist lists the contact is on... ---------------- This post is a suggestion for Microsoft, and Microsoft responds to the suggestions with the most votes. To vote for this suggestion, click the "I Agree" button in the message pane. If you do not see the button, follow this link to open the suggestion in the Microsoft Web-based Newsreader and then click "I Agree" in the message pane. http://www.microsoft.com/office/community/en-us/default.mspx?mid=536e35e4-f9c1-40c6-94da-9461c9a9e5bd&dg=microsoft.public.outlook.contacts Tag: Contacts or folders? Tag: 124712
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    - mail merge in outlook 2007 by category Hi, I am very new to this program so I need a bit of help. My system is XP and I have office and outlook 2007. When I am in Outlook with the category open that I want to merge. I request mail merge with existing document., followed by mail merge group I pick the mail merge group in outlook but it will not let me select the category and all my contacts merge. What am I doing wrong. Tag: Contacts or folders? Tag: 124707
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    - Outlook Contacts I recently upgraded from Outlook 2002 to Outlook 2002. It used to be that when I composed a new message, I could type in the name in the TO field, and it would check my contact list and fill in the email address, or I could click on the down arrow next to the TO field and it would give me a list of everyone in my contacts list. Now when I compose a new message, it gives me a squiggly red line because it wants me to select between two duplicate names (one is a fax address and one is an email address). I don't use Outlook to fax messages. How can I get Outlook to automatically select the email address, and ingore the fax addresses? JulieB Tag: Contacts or folders? Tag: 124706
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    - Destination folders do not show when importing to Contacts I'm using Outlook 2003. When I try to import an Excel sheet to a contacts folder, the folder does not show. In fact, none of my contacts folders show, just email pst folders. I know I've done this before but can't for the life of me figure out what I'm doing wrong this time. What I've done: I highlight the contacts folder that I want to import to, then I go to <File> <Import Export> <Import from another program>, select the Excel sheet where the contacts are located and that's as far I get, because there are no Destination folders available. Can someone help me with this? Thanks. JMTP Tag: Contacts or folders? Tag: 124705
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    - Outlook 2003 Check Names-Is it possible to skip/clear missing emai I often send to a broadcast list that changes frequently so I am constantly being asked to 'Check Names'. In each case, when I cancel, I am required to locate, in a very small box with many names, the one name I am having a problem with, remove it and then restart the check names. Since I often I have 20-30 invalid addresses, I have to repeat this process of stopping and restarting many times. I'd like to be able to have Outlook simply skip/delete the incorrect entries. Is there any way of doing this? I can't believe I am required to do this one at a time. There's got to be a better way. Any ideas? Help! Training Goddess Tag: Contacts or folders? Tag: 124704
  - 17
    - windows contacts and outlook contacts Recently, my system crashed and I had to restore everything. After lots of editing and removing of duplicates, my Outlook 2007 contacts are now just the way I want them. However, I notice that my Windows contacts folder is not synched with it -- there are duplicate records and the creation dates are old. How do I get my Windows contacts folder to synch with what is correct and up to date from my Outlook contacts? Tag: Contacts or folders? Tag: 124698
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    - How to set up of an e-mail address to another folder, not In Box? For a specific e-mail address, how can you direct it to another folder other than the "In Box"? Tag: Contacts or folders? Tag: 124693
  - 21
    - Fix WAB.DLL missing in Outlook 2000 running in Vista? I ported over my Outlook 2000 to a new computer running Vista. It generally seems to work on e-mails. However, if I try to print an e-mail to store a contact, I get an error: "cannot find WAB.DLL." I looked on the web and this seems to be a common Vista problem. I bought for $30 some software which was supposed to fix it, but it did not help. Any suggestions? Does Microsoft have a download of this DLL? Tag: Contacts or folders? Tag: 124690
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    - how do i import my contacts/addresses from plaxo or aol? how do i import my contacts/addresses from plaxo or aol? Tag: Contacts or folders? Tag: 124685
  - 23
    - How to insert contact address into existing Word template with 200 I want to use the "new letter to contact" feature in Outlook 2003 contacts but I need the contact address to be inserted into an existing personal word template. How do I do this? Thanks -- Peter Tag: Contacts or folders? Tag: 124675
  - 24
    - The TO: box does not bring up list of emails In Outlook 2007: in a new message, clicking on the TO box does not bring up a list of email addresses from the CONTACTS (Address Book) sot hat I may select the proper one(s). Have imported names from Outlook Express where that process works. Am stuck, May have to return to Outlook Express. Many thanks, Bob Tag: Contacts or folders? Tag: 124674
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    - is there a way to import palm treo contacts into outlook 2007 I have a plam treo 680 that I am converting from to a blackberry curve that synchs to outlook 2007. Is tghere any easy way to convert the contact files from the treo to outlook 2007 Tag: Contacts or folders? Tag: 124673

It was suggested I use Outlook for the hundreds of names and addresses for
our business so I read all the tutorials today. Since we separate everything
by state, I'm confused as to whether I should use the folders and have 50
different ones or separate by contacts. Any suggestions?

Re: Contacts or folders? by Milly

Milly
Sat May 10 19:31:14 PDT 2008

Use categories instead. Assign each state a category and mark your contacts
with the category.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

"VG" <VG@discussions.microsoft.com> wrote in message
news:48CAEE32-CDC9-424D-8A0C-1650A772D88C@microsoft.com...
It was suggested I use Outlook for the hundreds of names and addresses for
our business so I read all the tutorials today. Since we separate
everything
by state, I'm confused as to whether I should use the folders and have 50
different ones or separate by contacts. Any suggestions?

Re: Contacts or folders? by VG

VG
Sat May 10 20:31:01 PDT 2008

Okay, that's so simple that I never thought of it.

Thanks.

"Milly Staples [MVP - Outlook]" wrote:

> Use categories instead. Assign each state a category and mark your contacts
> with the category.
>
> --
> Milly Staples [MVP - Outlook]
>
> Post all replies to the group to keep the discussion intact. All
> unsolicited mail sent to my personal account will be deleted without
> reading.
>
> "VG" <VG@discussions.microsoft.com> wrote in message
> news:48CAEE32-CDC9-424D-8A0C-1650A772D88C@microsoft.com...
> It was suggested I use Outlook for the hundreds of names and addresses for
> our business so I read all the tutorials today. Since we separate
> everything
> by state, I'm confused as to whether I should use the folders and have 50
> different ones or separate by contacts. Any suggestions?
>
>