BCC (Resource) invitees showing in Calendar Invites

When I send out invites too a Webinar, I add all attendees as BCC recipients.

However some of my attendees say they can see a list of all people
invited/accepted when they look at the invitation in their calendar.

Also when some people send their reply (accept/tentative/decline) the reply
is received by the organisor(which is right) and also,sometimes, by a random
person (who was part of the attendee/BCC list)

Has any1 else come across this?

How can I avoid this from happening?

I should also add that it only happens to the odd person, (1out of every 100)

Thanks

Diane
Mon Apr 28 09:24:17 PDT 2008

on the random ones who get copied on the reply - are they a delegate of one
of the persons invited?

only you or those with access to your calendar should see the list of people
who accepted, so it's a permissions issue.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
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"Yolloms" <Yolloms@discussions.microsoft.com> wrote in message
news:7111648E-E9AE-4DC7-8B90-5D1B4444DD6A@microsoft.com...
> When I send out invites too a Webinar, I add all attendees as BCC
> recipients.
>
> However some of my attendees say they can see a list of all people
> invited/accepted when they look at the invitation in their calendar.
>
> Also when some people send their reply (accept/tentative/decline) the
> reply
> is received by the organisor(which is right) and also,sometimes, by a
> random
> person (who was part of the attendee/BCC list)
>
> Has any1 else come across this?
>
> How can I avoid this from happening?
>
> I should also add that it only happens to the odd person, (1out of every
> 100)
>
> Thanks

Yolloms
Mon Apr 28 09:35:00 PDT 2008

I send them to about 1000 people from different companies all over the world.
The copied person is a complete random.
1 person wrote back to me saying they could see a list of people on their
invite and the people he could see were from different companies (he hadn't a
clue who they were)


"Diane Poremsky [MVP]" wrote:

> on the random ones who get copied on the reply - are they a delegate of one
> of the persons invited?
>
> only you or those with access to your calendar should see the list of people
> who accepted, so it's a permissions issue.
>
> --
> Diane Poremsky [MVP - Outlook]
> Author, Teach Yourself Outlook 2003 in 24 Hours
> Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
> Outlook 2007: http://www.slipstick.com/outlook/ol2007/
>
> Outlook Tips by email:
> dailytips-subscribe-request@lists.outlooktips.net
>
> Outlook Tips: http://www.outlook-tips.net/
> Outlook & Exchange Solutions Center: http://www.slipstick.com
> Subscribe to Exchange Messaging Outlook newsletter:
> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>
>
>
> "Yolloms" <Yolloms@discussions.microsoft.com> wrote in message
> news:7111648E-E9AE-4DC7-8B90-5D1B4444DD6A@microsoft.com...
> > When I send out invites too a Webinar, I add all attendees as BCC
> > recipients.
> >
> > However some of my attendees say they can see a list of all people
> > invited/accepted when they look at the invitation in their calendar.
> >
> > Also when some people send their reply (accept/tentative/decline) the
> > reply
> > is received by the organisor(which is right) and also,sometimes, by a
> > random
> > person (who was part of the attendee/BCC list)
> >
> > Has any1 else come across this?
> >
> > How can I avoid this from happening?
> >
> > I should also add that it only happens to the odd person, (1out of every
> > 100)
> >
> > Thanks
>

Diane
Mon Apr 28 09:42:30 PDT 2008

version of outlook? did you verify you used the correct field for the
mailing?

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
dailytips-subscribe-request@lists.outlooktips.net

Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:
EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM



"Yolloms" <Yolloms@discussions.microsoft.com> wrote in message
news:D0FB6313-D9A6-4623-A4F3-3B48BAC3A9C7@microsoft.com...
> I send them to about 1000 people from different companies all over the
> world.
> The copied person is a complete random.
> 1 person wrote back to me saying they could see a list of people on their
> invite and the people he could see were from different companies (he
> hadn't a
> clue who they were)
>
>
> "Diane Poremsky [MVP]" wrote:
>
>> on the random ones who get copied on the reply - are they a delegate of
>> one
>> of the persons invited?
>>
>> only you or those with access to your calendar should see the list of
>> people
>> who accepted, so it's a permissions issue.
>>
>> --
>> Diane Poremsky [MVP - Outlook]
>> Author, Teach Yourself Outlook 2003 in 24 Hours
>> Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
>> Outlook 2007: http://www.slipstick.com/outlook/ol2007/
>>
>> Outlook Tips by email:
>> dailytips-subscribe-request@lists.outlooktips.net
>>
>> Outlook Tips: http://www.outlook-tips.net/
>> Outlook & Exchange Solutions Center: http://www.slipstick.com
>> Subscribe to Exchange Messaging Outlook newsletter:
>> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>>
>>
>>
>> "Yolloms" <Yolloms@discussions.microsoft.com> wrote in message
>> news:7111648E-E9AE-4DC7-8B90-5D1B4444DD6A@microsoft.com...
>> > When I send out invites too a Webinar, I add all attendees as BCC
>> > recipients.
>> >
>> > However some of my attendees say they can see a list of all people
>> > invited/accepted when they look at the invitation in their calendar.
>> >
>> > Also when some people send their reply (accept/tentative/decline) the
>> > reply
>> > is received by the organisor(which is right) and also,sometimes, by a
>> > random
>> > person (who was part of the attendee/BCC list)
>> >
>> > Has any1 else come across this?
>> >
>> > How can I avoid this from happening?
>> >
>> > I should also add that it only happens to the odd person, (1out of
>> > every
>> > 100)
>> >
>> > Thanks
>>

Yolloms
Mon Apr 28 09:51:01 PDT 2008

I am using Outlook 2007 (Office Ultimate 2007)
Ya, I double check every time to make sure I use the right field. (esp since
I found out this was happening)

I have been looking into it more, and when people forward the invite to
collegues all the accepted attendees show up on the invite that is being
forwarded.


"Diane Poremsky [MVP]" wrote:

> version of outlook? did you verify you used the correct field for the
> mailing?
>
> --
> Diane Poremsky [MVP - Outlook]
> Author, Teach Yourself Outlook 2003 in 24 Hours
> Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
> Outlook 2007: http://www.slipstick.com/outlook/ol2007/
>
> Outlook Tips by email:
> dailytips-subscribe-request@lists.outlooktips.net
>
> Outlook Tips: http://www.outlook-tips.net/
> Outlook & Exchange Solutions Center: http://www.slipstick.com
> Subscribe to Exchange Messaging Outlook newsletter:
> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>
>
>
> "Yolloms" <Yolloms@discussions.microsoft.com> wrote in message
> news:D0FB6313-D9A6-4623-A4F3-3B48BAC3A9C7@microsoft.com...
> > I send them to about 1000 people from different companies all over the
> > world.
> > The copied person is a complete random.
> > 1 person wrote back to me saying they could see a list of people on their
> > invite and the people he could see were from different companies (he
> > hadn't a
> > clue who they were)
> >
> >
> > "Diane Poremsky [MVP]" wrote:
> >
> >> on the random ones who get copied on the reply - are they a delegate of
> >> one
> >> of the persons invited?
> >>
> >> only you or those with access to your calendar should see the list of
> >> people
> >> who accepted, so it's a permissions issue.
> >>
> >

Diane
Mon Apr 28 10:02:53 PDT 2008

you are entering something in the location field, correct? (otherwise the
resources fill it) I recommend putting your address or a generic address in
the To field too.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
dailytips-subscribe-request@lists.outlooktips.net

Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:
EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM



"Yolloms" <Yolloms@discussions.microsoft.com> wrote in message
news:0B8EE509-1941-4FC0-B0C1-16C0EC8E9AC4@microsoft.com...
> I am using Outlook 2007 (Office Ultimate 2007)
> Ya, I double check every time to make sure I use the right field. (esp
> since
> I found out this was happening)
>
> I have been looking into it more, and when people forward the invite to
> collegues all the accepted attendees show up on the invite that is being
> forwarded.
>
>
> "Diane Poremsky [MVP]" wrote:
>
>> version of outlook? did you verify you used the correct field for the
>> mailing?
>>
>> --
>> Diane Poremsky [MVP - Outlook]
>> Author, Teach Yourself Outlook 2003 in 24 Hours
>> Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
>> Outlook 2007: http://www.slipstick.com/outlook/ol2007/
>>
>> Outlook Tips by email:
>> dailytips-subscribe-request@lists.outlooktips.net
>>
>> Outlook Tips: http://www.outlook-tips.net/
>> Outlook & Exchange Solutions Center: http://www.slipstick.com
>> Subscribe to Exchange Messaging Outlook newsletter:
>> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>>
>>
>>
>> "Yolloms" <Yolloms@discussions.microsoft.com> wrote in message
>> news:D0FB6313-D9A6-4623-A4F3-3B48BAC3A9C7@microsoft.com...
>> > I send them to about 1000 people from different companies all over the
>> > world.
>> > The copied person is a complete random.
>> > 1 person wrote back to me saying they could see a list of people on
>> > their
>> > invite and the people he could see were from different companies (he
>> > hadn't a
>> > clue who they were)
>> >
>> >
>> > "Diane Poremsky [MVP]" wrote:
>> >
>> >> on the random ones who get copied on the reply - are they a delegate
>> >> of
>> >> one
>> >> of the persons invited?
>> >>
>> >> only you or those with access to your calendar should see the list of
>> >> people
>> >> who accepted, so it's a permissions issue.
>> >>
>> >

Yolloms
Tue Apr 29 01:35:00 PDT 2008


I will have to double check the location field. I always however put my own
address in the To field.

I will check and let you know.

Thanks


"Diane Poremsky [MVP]" wrote:

> you are entering something in the location field, correct? (otherwise the
> resources fill it) I recommend putting your address or a generic address in
> the To field too.
>
> --

Diane
Tue Apr 29 06:26:09 PDT 2008

if you leave the location field empty, it fills with the resources - you
should notice it before sending as it did it for me immediately.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
dailytips-subscribe-request@lists.outlooktips.net

Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:
EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM



"Yolloms" <Yolloms@discussions.microsoft.com> wrote in message
news:A414EAB5-6501-46EE-98EB-988FAE40D022@microsoft.com...
>
> I will have to double check the location field. I always however put my
> own
> address in the To field.
>
> I will check and let you know.
>
> Thanks
>
>
> "Diane Poremsky [MVP]" wrote:
>
>> you are entering something in the location field, correct? (otherwise the
>> resources fill it) I recommend putting your address or a generic address
>> in
>> the To field too.
>>
>> --
>

Yolloms
Tue Apr 29 08:31:03 PDT 2008


I have done some more testing using just 4 people.
I made sure attendees were added as 'Resources' and that I filled in the
location field.

I am almost sure now that the problem starts to arise when attendees forward
their invite to other people and these people accept/tenative/decline the
forwarded invite.

I have tried sending the invite as an i-Calendar attachment also, to no
avail.

Think I might have to resort to just sending a plain email and asking
recipients to manually mark the date in their calendar themselves


"Diane Poremsky [MVP]" wrote:

> if you leave the location field empty, it fills with the resources - you
> should notice it before sending as it did it for me immediately.
>
> --
> Diane Poremsky [MVP - Outlook]
> Author, Teach Yourself Outlook 2003 in 24 Hours
> Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
> Outlook 2007: http://www.slipstick.com/outlook/ol2007/
>
> Outlook Tips by email:
> dailytips-subscribe-request@lists.outlooktips.net
>
> Outlook Tips: http://www.outlook-tips.net/
> Outlook & Exchange Solutions Center: http://www.slipstick.com
> Subscribe to Exchange Messaging Outlook newsletter:
> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>
>
>
>

Diane
Tue Apr 29 10:16:50 PDT 2008

or use this method to forward a meeting request.
http://www.slipstick.com/calendar/pickmeeting.htm

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
dailytips-subscribe-request@lists.outlooktips.net

Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:
EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM



"Yolloms" <Yolloms@discussions.microsoft.com> wrote in message
news:E6C5064E-6BD6-4B2A-BDBC-C5631B33E947@microsoft.com...
>
> I have done some more testing using just 4 people.
> I made sure attendees were added as 'Resources' and that I filled in the
> location field.
>
> I am almost sure now that the problem starts to arise when attendees
> forward
> their invite to other people and these people accept/tenative/decline the
> forwarded invite.
>
> I have tried sending the invite as an i-Calendar attachment also, to no
> avail.
>
> Think I might have to resort to just sending a plain email and asking
> recipients to manually mark the date in their calendar themselves
>
>
> "Diane Poremsky [MVP]" wrote:
>
>> if you leave the location field empty, it fills with the resources - you
>> should notice it before sending as it did it for me immediately.
>>
>> --
>> Diane Poremsky [MVP - Outlook]
>> Author, Teach Yourself Outlook 2003 in 24 Hours
>> Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
>> Outlook 2007: http://www.slipstick.com/outlook/ol2007/
>>
>> Outlook Tips by email:
>> dailytips-subscribe-request@lists.outlooktips.net
>>
>> Outlook Tips: http://www.outlook-tips.net/
>> Outlook & Exchange Solutions Center: http://www.slipstick.com
>> Subscribe to Exchange Messaging Outlook newsletter:
>> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>>
>>
>>
>>