Multiple PST Task management

I create a separate PST for each major project I am managing. Is there any
way to assign to others tasks that reside in the project's PST without
placing them in my exchange tasks folder before assigning? Any other good
sources of info appreciated.
Thank You!

Diane
Wed Jun 18 18:53:49 PDT 2008

No. They need to be in the exchange mailbox.
Why not use the pst for archiving the projects - keep the working files in
the exchange mailbox, move them when you are done, either after the
completion of the project or as you complete each item.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
dailytips-subscribe-request@lists.outlooktips.net

Outlook Tips: http://www.outlook-tips.net/
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** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **




"Jeff" <Jeff@discussions.microsoft.com> wrote in message
news:FEFF9EE4-2207-42A5-B8D4-5E82E7FC4559@microsoft.com...
> I create a separate PST for each major project I am managing. Is there
> any
> way to assign to others tasks that reside in the project's PST without
> placing them in my exchange tasks folder before assigning? Any other good
> sources of info appreciated.
> Thank You!

Judy
Wed Jun 18 22:48:30 PDT 2008

This is another reason why it's often suggested that you use Categories
rather than folders to separate Tasks into groups.

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant www.pragmatix.com.au
Outlook 2003 user? Read "7 settings all Outlook 2003 users should change"
on my website.

.
"Diane Poremsky {MVP}" <outlookmvp@msn.net> wrote in message
news:50F25E98-152B-4FD3-AE14-4624E938029B@microsoft.com...
> No. They need to be in the exchange mailbox.
> Why not use the pst for archiving the projects - keep the working files in
> the exchange mailbox, move them when you are done, either after the
> completion of the project or as you complete each item.
>
> --
> Diane Poremsky [MVP - Outlook]
> Author, Teach Yourself Outlook 2003 in 24 Hours
> Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
> Outlook 2007: http://www.slipstick.com/outlook/ol2007/
>
> Outlook Tips by email:
> dailytips-subscribe-request@lists.outlooktips.net
>
> Outlook Tips: http://www.outlook-tips.net/
> Outlook & Exchange Solutions Center: http://www.slipstick.com
> Subscribe to Exchange Messaging Outlook newsletter:
> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>
> ** Please include your Outlook version, Account type, and Windows Version
> when requesting assistance **
>
>
>
>
> "Jeff" <Jeff@discussions.microsoft.com> wrote in message
> news:FEFF9EE4-2207-42A5-B8D4-5E82E7FC4559@microsoft.com...
>> I create a separate PST for each major project I am managing. Is there
>> any
>> way to assign to others tasks that reside in the project's PST without
>> placing them in my exchange tasks folder before assigning? Any other
>> good
>> sources of info appreciated.
>> Thank You!
>

Jeff
Thu Jun 19 11:37:00 PDT 2008

Thanks for the reply Diane,
Often the size of the PST, and the number of projects being worked on would
be quite a load for the exchange server. I generally keep the PST local
during the bulk of the project (backing up to the server), but then after the
project is done, I use them right off the server. I saw on the forum
yesterday that this is unsupported, but we have unknowingly been doing that
for about four years with absolutely no problems. The value of separate
PST's, automatic backups on the server, and availability of the PST to others
(Posting a note when the customer calls, adding a task for the next visit to
their plant, etc.) makes this method work really well for us. Maybe there
is a better way, but I don't see it. Please comment, Thanks!


"Diane Poremsky {MVP}" wrote:

> No. They need to be in the exchange mailbox.
> Why not use the pst for archiving the projects - keep the working files in
> the exchange mailbox, move them when you are done, either after the
> completion of the project or as you complete each item.
>
> --
> Diane Poremsky [MVP - Outlook]
> Author, Teach Yourself Outlook 2003 in 24 Hours
> Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
> Outlook 2007: http://www.slipstick.com/outlook/ol2007/
>
> Outlook Tips by email:
> dailytips-subscribe-request@lists.outlooktips.net
>
> Outlook Tips: http://www.outlook-tips.net/
> Outlook & Exchange Solutions Center: http://www.slipstick.com
> Subscribe to Exchange Messaging Outlook newsletter:
> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>
> ** Please include your Outlook version, Account type, and Windows Version
> when requesting assistance **
>
>
>
>
> "Jeff" <Jeff@discussions.microsoft.com> wrote in message
> news:FEFF9EE4-2207-42A5-B8D4-5E82E7FC4559@microsoft.com...
> > I create a separate PST for each major project I am managing. Is there
> > any
> > way to assign to others tasks that reside in the project's PST without
> > placing them in my exchange tasks folder before assigning? Any other good
> > sources of info appreciated.
> > Thank You!
>

Jeff
Thu Jun 19 11:51:01 PDT 2008

Hi Judy, and thanks for your reply,
With OL 2003 I did make extensive use of categories. We have a template PST
with one completed dummy task for each desired category that we use to start
each new project. With the changes on OL 2007, what had worked well has to
be rethought with the new "color" categories. It appears the assignments of
meaningful categories is more a function of the user rather than the PST the
user opened. This makes sharing and building on others work more difficult
in my book.

Your reply raises this question. If I were to keep all of project A in a
category on the Exchange server, and project B in another category, how would
you quickly create a PST from that for archiving with the other project files?
Looking for idea's. hope you can help. Thank you.





"Judy Gleeson (MVP Outlook)" wrote:

> This is another reason why it's often suggested that you use Categories
> rather than folders to separate Tasks into groups.
>
> Regards
>
> Judy Gleeson
> MVP Outlook
> Trainer and Consultant www.pragmatix.com.au
> Outlook 2003 user? Read "7 settings all Outlook 2003 users should change"
> on my website.
>
> ..
> "Diane Poremsky {MVP}" <outlookmvp@msn.net> wrote in message
> news:50F25E98-152B-4FD3-AE14-4624E938029B@microsoft.com...
> > No. They need to be in the exchange mailbox.
> > Why not use the pst for archiving the projects - keep the working files in
> > the exchange mailbox, move them when you are done, either after the
> > completion of the project or as you complete each item.
> >
> > --
> > Diane Poremsky [MVP - Outlook]
> > Author, Teach Yourself Outlook 2003 in 24 Hours
> > Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
> > Outlook 2007: http://www.slipstick.com/outlook/ol2007/
> >
> > Outlook Tips by email:
> > dailytips-subscribe-request@lists.outlooktips.net
> >
> > Outlook Tips: http://www.outlook-tips.net/
> > Outlook & Exchange Solutions Center: http://www.slipstick.com
> > Subscribe to Exchange Messaging Outlook newsletter:
> > EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
> >
> > ** Please include your Outlook version, Account type, and Windows Version
> > when requesting assistance **
> >
> >
> >
> >
> > "Jeff" <Jeff@discussions.microsoft.com> wrote in message
> > news:FEFF9EE4-2207-42A5-B8D4-5E82E7FC4559@microsoft.com...
> >> I create a separate PST for each major project I am managing. Is there
> >> any
> >> way to assign to others tasks that reside in the project's PST without
> >> placing them in my exchange tasks folder before assigning? Any other
> >> good
> >> sources of info appreciated.
> >> Thank You!
> >
>
>
>

Diane
Thu Jun 19 19:56:23 PDT 2008

Advanced find and search for the items with that category then move them to
the archive folder is one method.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
dailytips-subscribe-request@lists.outlooktips.net

Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:
EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM

** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **




"Jeff" <Jeff@discussions.microsoft.com> wrote in message
news:FBCFE90E-7105-4D5A-AD50-87C715FE0F1B@microsoft.com...
> Hi Judy, and thanks for your reply,
> With OL 2003 I did make extensive use of categories. We have a template
> PST
> with one completed dummy task for each desired category that we use to
> start
> each new project. With the changes on OL 2007, what had worked well has
> to
> be rethought with the new "color" categories. It appears the assignments
> of
> meaningful categories is more a function of the user rather than the PST
> the
> user opened. This makes sharing and building on others work more
> difficult
> in my book.
>
> Your reply raises this question. If I were to keep all of project A in a
> category on the Exchange server, and project B in another category, how
> would
> you quickly create a PST from that for archiving with the other project
> files?
> Looking for idea's. hope you can help. Thank you.
>
>
>
>
>
> "Judy Gleeson (MVP Outlook)" wrote:
>
>> This is another reason why it's often suggested that you use Categories
>> rather than folders to separate Tasks into groups.
>>
>> Regards
>>
>> Judy Gleeson
>> MVP Outlook
>> Trainer and Consultant www.pragmatix.com.au
>> Outlook 2003 user? Read "7 settings all Outlook 2003 users should
>> change"
>> on my website.
>>
>> ..
>> "Diane Poremsky {MVP}" <outlookmvp@msn.net> wrote in message
>> news:50F25E98-152B-4FD3-AE14-4624E938029B@microsoft.com...
>> > No. They need to be in the exchange mailbox.
>> > Why not use the pst for archiving the projects - keep the working files
>> > in
>> > the exchange mailbox, move them when you are done, either after the
>> > completion of the project or as you complete each item.
>> >
>> > --
>> > Diane Poremsky [MVP - Outlook]
>> > Author, Teach Yourself Outlook 2003 in 24 Hours
>> > Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
>> > Outlook 2007: http://www.slipstick.com/outlook/ol2007/
>> >
>> > Outlook Tips by email:
>> > dailytips-subscribe-request@lists.outlooktips.net
>> >
>> > Outlook Tips: http://www.outlook-tips.net/
>> > Outlook & Exchange Solutions Center: http://www.slipstick.com
>> > Subscribe to Exchange Messaging Outlook newsletter:
>> > EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>> >
>> > ** Please include your Outlook version, Account type, and Windows
>> > Version
>> > when requesting assistance **
>> >
>> >
>> >
>> >
>> > "Jeff" <Jeff@discussions.microsoft.com> wrote in message
>> > news:FEFF9EE4-2207-42A5-B8D4-5E82E7FC4559@microsoft.com...
>> >> I create a separate PST for each major project I am managing. Is
>> >> there
>> >> any
>> >> way to assign to others tasks that reside in the project's PST without
>> >> placing them in my exchange tasks folder before assigning? Any other
>> >> good
>> >> sources of info appreciated.
>> >> Thank You!
>> >
>>
>>
>>

Judy
Thu Jun 19 23:31:17 PDT 2008

Sharepoint is a better way for collaboration on Tasks.

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant www.pragmatix.com.au
Outlook 2003 user? Read "7 settings all Outlook 2003 users should change"
on my website.

.
"Jeff" <Jeff@discussions.microsoft.com> wrote in message
news:6EFBAD35-5E8C-442C-90C8-A7F3EAF65E77@microsoft.com...
> Thanks for the reply Diane,
> Often the size of the PST, and the number of projects being worked on
> would
> be quite a load for the exchange server. I generally keep the PST local
> during the bulk of the project (backing up to the server), but then after
> the
> project is done, I use them right off the server. I saw on the forum
> yesterday that this is unsupported, but we have unknowingly been doing
> that
> for about four years with absolutely no problems. The value of separate
> PST's, automatic backups on the server, and availability of the PST to
> others
> (Posting a note when the customer calls, adding a task for the next visit
> to
> their plant, etc.) makes this method work really well for us. Maybe
> there
> is a better way, but I don't see it. Please comment, Thanks!
>
>
> "Diane Poremsky {MVP}" wrote:
>
>> No. They need to be in the exchange mailbox.
>> Why not use the pst for archiving the projects - keep the working files
>> in
>> the exchange mailbox, move them when you are done, either after the
>> completion of the project or as you complete each item.
>>
>> --
>> Diane Poremsky [MVP - Outlook]
>> Author, Teach Yourself Outlook 2003 in 24 Hours
>> Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
>> Outlook 2007: http://www.slipstick.com/outlook/ol2007/
>>
>> Outlook Tips by email:
>> dailytips-subscribe-request@lists.outlooktips.net
>>
>> Outlook Tips: http://www.outlook-tips.net/
>> Outlook & Exchange Solutions Center: http://www.slipstick.com
>> Subscribe to Exchange Messaging Outlook newsletter:
>> EMO-NEWSLETTER-SUBSCRIBE-REQUEST@PEACH.EASE.LSOFT.COM
>>
>> ** Please include your Outlook version, Account type, and Windows Version
>> when requesting assistance **
>>
>>
>>
>>
>> "Jeff" <Jeff@discussions.microsoft.com> wrote in message
>> news:FEFF9EE4-2207-42A5-B8D4-5E82E7FC4559@microsoft.com...
>> > I create a separate PST for each major project I am managing. Is there
>> > any
>> > way to assign to others tasks that reside in the project's PST without
>> > placing them in my exchange tasks folder before assigning? Any other
>> > good
>> > sources of info appreciated.
>> > Thank You!
>>