Best practice for disabling accounts after user left? (But returning)

Hi,

What is the best practice for:

When a user works at the company for 1 year or more. They then leave for a
year.
(Possible reasons include maternity leave, uni study for one year, etc etc).
They will then return as full time staff again.

What is best practice to do with their accounts?

Set to disabled for the year? Leave share permissions.
Set to disabled for a few months then delete account and all share
permissions.
Delete account straight away.

How does this work with the mailbox? Does setting the account to disabled
stop them from receving all the e-mails? (Exchange 2003 here).

Obviously a year's worth of e-mails would be quite a lot and would not be
needed. Do you therefore stop this somehow?


Look forward to hearing what you do,
Thanks

Gueorgui
Sun Jun 15 01:27:52 PDT 2008

i think if you disable the account mail will bounce
if you delete the account you will have to assign NTFS permissions again
upon their return

all this differs based on number of servers how access is assigned via
groups or directly to user..., but what we tend to do is apply logon
restrictions; restrict OWA, VPN access; change passwords and this way
preserve access they have had. in addition if neccessary their mail can be
forwarded to someone else etc

G

"Robert Nafty" <rob_nafty_spam@hotmail.co.uk> wrote in message
news:uO74w%23rzIHA.2360@TK2MSFTNGP05.phx.gbl...
> Hi,
>
> What is the best practice for:
>
> When a user works at the company for 1 year or more. They then leave for a
> year.
> (Possible reasons include maternity leave, uni study for one year, etc
> etc).
> They will then return as full time staff again.
>
> What is best practice to do with their accounts?
>
> Set to disabled for the year? Leave share permissions.
> Set to disabled for a few months then delete account and all share
> permissions.
> Delete account straight away.
>
> How does this work with the mailbox? Does setting the account to disabled
> stop them from receving all the e-mails? (Exchange 2003 here).
>
> Obviously a year's worth of e-mails would be quite a lot and would not be
> needed. Do you therefore stop this somehow?
>
>
> Look forward to hearing what you do,
> Thanks
>
>